New President Training The ins & outs of student organizations

Co-Curricular Involvement Team Andrea Greer: Assistant Director of student engagement for co-curricular involvement Regan baker: graduate assistant – new organizations & constitutions Isaiah villarreal: student specialist- travel paperwork & Event Approval Dusty braddish: graduate assistant- sofac Josh Johnson: student specialist- sofac

Annual registration Occurs every fall (September-October) Registration checklist: President (and any officer that information is pertinent) attend orientation meeting (15-20 sessions offered) president (and any officer that information is pertinent) attend CampusLINK training (15-20 sessions offered) Complete and turn in paperwork to office of student engagement (psu 101) by deadline Dates & times will begin going out around April for the fall semester Email- to presidents and advisors Mailbox inserts CampusLINK

Late registration Student organizations who do not meet the annual registration deadline are placed on a probationary period of 2 weeks This probationary period prohibits organizations from being involved in registered campus events (i.e. homecoming) and space reservations After these 2 weeks, organizations will have another opportunity to register- limited orientation sessions and CampusLINK trainings offered (1 week period) After this final deadline, student organizations are frozen and will have to wait to register until the following registration process

Policies & forms Travel paperwork- must be typed & due 10 business days before trip Trip registration form (found on the OSE website)- information in regards to organization- sponsored trip; required for each trip Organization trip & activity release form (found on the ose website)- serves as the permission slip for each student attending trip; required for each student, once a semester Logo Usage any use of msu logo can be charged with 8% royalty fee ORGANIZATIONS CAN HAVE FEE WAIVED BY FILLING OUT THE LOGO USAGE FORM ON OSE WEBSITE

EVENT & MEETING SERVICES SPACE RESERVATIONS: FORM CAN BE FOUND ON THE EMS WEBSITE OR IN PSU 302 FOR PSU RESERVATIONS EMAIL DANIEL LUKAS- DANIELLUKAS@MISSOURISTATE.EDU FOR ACADEMIC SPACE RESERVATIONS EMAIL LORI PEARCE- LORIPEARCE@MISSOURISTATE.EDU PROCESSING TAKES ABOUT 2 BUSINESS DAYS FOR SMALL EVENTS AND 2 WEEKS FOR LARGE EVENTS COST: SPACE IS FREE, CHARGES FOR AV EQUIPMENT AND ROOM SETUP CATERING: REQUIRES ORDERS 2 WEEKS PRIOR TO EVENT 72 HOUR CONFIRMATION OF NUMBERS COST DEPENDENT ON MENU SELCTION

Marketing Your organziation Flyers May post on any public bulletin board in academic buildings Any flyers for residence halls must be submitted to Hammons House 101 Chalking MAY CHALK AT ANY TIME CHALK SIDEWALKS ONLY- NO WALLS, BENCHES, UNDER/OVER HANGS, VERTICAL SPACES, ETC. CampusLINK FLYER BOARD POST EVENTS TO CAMPUS OR PUBLIC BOARD FROM YOUR ORGANIZATION’S PAGE ORGANIZATION SPOTLIGHT FEATURED FOR 1 WEEK ON THE OSE’S FACEBOOK, TWITTER, my.missouristate, and the news feed on msu’s homepage

WAYS TO GET MONEY SOFAC- EXPLAINED IN FURTHER DETAIL LATER Concession stands at jqh arena Contact ovations – (417) 942-9390 Co-Sponsorships RHA for programs related to on-campus students SAC up to $2,000 for programs related to student life on campus Fundraisers Fill out fundraiser reservation request with Conference Services Fill out Food Waiver Form if bringing outside vendor to event

Banking & finances All university account invoices will go to the organization mailbox Organizations have 90 days to pay the charges to the bursar office; accrue interest after 90 days If not paid in full within 90 days, organization will be placed on probation To setup separate bank account- go to irs website and apply for an Employee identification number (ein), take ein and constitution to bank to create account (commerce bank)

Resources Organizations provided with: resource page with contacts across campus Resource page with Open bulletin boards Ose provides student organizations with: mailboxes office space and lockers email address psu design center Ose website (found under resources): Agenda template Officer roles and descriptions General budget sheet

Star awards- april 24, 2017 Individual Organization First Generation Outstanding Freshman Outstanding Sophomore Outstanding Junior Outstanding Senior Outstanding Graduate Outstanding Leader Outstanding Organization Advisor Organization Mark of Distinction/ Distinguished Merit New Organization Most Improved Organization Diversity Development Leadership/ Membership Development Collaborative Program Academic/ Educational Program Diversity/ Multicultural Program Philanthropic Program Service/ Volunteer Program Social/ Entertainment Program Public Affairs Commitment Check out the new STAR Awards wall located on the 3rd floor of the PSU Applications available in January

Student organization funding allocation council The ins and outs of sofac

What is sofac? Sofac: Student organization funding allocation council Funded by the student involvement fee $25 per student, per semester 30% of total revenue goes to sofac in order to be re-allocated to registered student organizations Approximately $300,000 per fiscal year Student member council votes on allocations to registered student organizations

Mission oriented Primary goal: allocate funds on an annual (fiscal year) basis Allow organizations to thoughtfully budget for and plan programs and activities Primary objective: Assist, via funding, registered student organizations Encourage organizations to seek other resources of funding for programs and activities

Sofac funding process Organizations will submit proposals for the full fiscal year (july 2017-june 2018) Budget proposals can be found on the sofac website and will accepted February 1-17, organizations may receive up to $4,000 annually During review meetings, delegate (sofac member) will serve as your organizations representative Student organizations will be notified of their approved funding on march 27th Organizations receiving funding are expected to complete a stipulation (12 man-hours)

Types of funding General budget funding: all general organization expenses and those related to specific activities/programs New organization funding: one-time $100 per organization for recruitment and advertising purposes Post season funding: organizations who qualify for post-season competition not previously budgeted for on general budget Conference presentation grant: financially assist student organization members who are selected to present a topic or research at conferences relate to the student organization

Dates for 2017 SOFAC INFO MEETINGS: January 23rd-31st General budget proposals accepted: February 1st-17th Student organizations contacted by delegates for clarification: February 27th-march 10th Review meetings: march 20th-22nd Award Letters sent out: MARCH 27TH Payment meetings for organizations approved for funding: April 18th-21st

SOFAC INFORMATIONal MEETINGS 2017 MONDAY, January 23rD psu 400 (union club): 6-7pm Tuesday, January 24th PSU 314: 2:30-3:30PM WEDNESDAY, JANUARY 25TH PSU 313: 10-11AM THURSDAY, JANUARY 26TH PSU 313: 7-8PM MONDAY, JANUARY 30TH PSU 314: 6-7PM TUESDAY, JANUARY 31ST PSU 314: 2:30-3:30PM