2017/2018 BHS Band Booster Association Kick-off Meeting August 17th, 2017

AGENDA 2017/18 Welcome Board Member Introductions Formal Booster Meeting Call to Order Officer Reports August Business: 2017/18 Operational Budget Acceptance New Business ~6:40pm Adjourn to the Parent Preview of … RUN! Return to Cafeteria for ICE CREAM SOCIAL and LOOTS Bake Sale

The Buckhorn High School Band Booster Association The Buckhorn High School Band Booster’s Association is a non-profit organization comprised of the parents of the Buckhorn High School Band’s student members. The band program receives NO state funding and therefore relies COMPLETELY upon the Association’s support. Its purpose is to provide personal and financial support to the Buckhorn High School Band program through volunteerism and fundraising efforts so it is able to obtain all that is essential to the success of this award-winning program.

BHS Band Booster Board President Gordon King BuckBand.Pres@gmail.com First Vice-President Uniforms/Chaperones/Events Sara Sparks BuckBand.1VP@gmail.com Second Vice-President Concessions/Stadium Clean Up Thomas Neal BuckBand.2VP@gmail.com Assistant Second Vice-President Melanie Jackson BuckBand.2VPAsst@gmail.com Third Vice-President Fundraising Regina Hargrove BuckBand.3VP@gmail.com Treasurer Finances Denise Bosley BuckBand.Treas@gmail.com Assistant Treasurer Alison Palmiter BuckBand.TreasAsst@gmail.com Secretary Charms/Docs/Social/Web Kim Grantham BuckBand.Sec@gmail.com

Your Band Booster Association Membership All parents or legal guardians of band members (must be in good standing) Meeting Schedule Once a month in August, September, October, February, March and April at a date and time scheduled by the Executive Board. Other meetings scheduled at the discretion of the board (notification sent by e-mail/ website/Remind101).

Volunteering & Committees Each Board Member has committee(s) that report to him/her If interested, contact respective board member via their e-mail Information will be e-mailed to you regarding duties of the committee. JOINING A COMMITTEE DOES NOT DISCLUDE YOU FROM VOLUNTEERING FOR OTHER DUTIES! (i.e. – concessions, chaperoning) Committees … occasional volunteering … whatever you can do: WE NEED YOU!

Committees/Chair Positions President 1st Vice President Events Uniforms Chaperones La Veta Solanto, Chair 2nd Vice President Ops & Inventory 2 Chairs Jeff Jackson Stacy Gohaghan Commission/ Decommission 3rd Vice President Vetting / Mktg Order and Distribution Treasurer Accounting & Verification 2 Chairs Secretary Charms & Forms Nikka Shaneyfelt, Chair Media/Wed Monica Yother, Chair Equipment & Logistics Mike Keel, Chair

Season Schedule 8 Varsity home Games 2 JV/Freshman Games 5 BMS Games Varsity Marching 8/25 Madison County @BHS 9/1 Hazel Green @BHS 9/8 @ Sparkman 9/15 Huntsville @BHS 9/22 @ Hewitt-Trussville (Trussville) 9/29 Jemison @BHS 10/5 Gadsden City @BHS 10/12 @ Grissom 10/20 James Clemens @BHS 10/27 Bob Jones @BHS 11/2 North Jackson @BHS 8 Varsity home Games 2 JV/Freshman Games 5 BMS Games 1st Competition: September, 30th Murfeesboro, TN

August 2017 Meeting Call to Order

Board Member Reports

1st VICE-PRESIDENT Three committees – Events, Uniforms, and Chaperoning Committees work … We need water! We go through 7,000 bottles of water per season! Charms timing

2nd VICE-PRESIDENT Concessions volunteering; how does charms sign up work/release of slots, fairness Clean-up Committees – Inventory, Ops/Decommission/Shutdown * help for bag lunches and dinners *

3rd VICE-PRESIDENT Both fall and spring fundraisers are provided for students – FANCLOTH NOW! A few students use these fundraisers to pay ALL of their fall and spring fees … and then some. Over $1,000 _net_ to offset your fees is doable! Committees/help with Ideas, Distribution Community fundraisers (don’t forget Publix) EAA Breakfast Fundraising Mrs. Laura Reavis

TREASURER Payment, accounting process & timeframes Actuals reporting approach for association meetings Annotation / separation of payments; how to submit Timing of credits for concessions and fundraising Committees – we need help! Accounting & counting have compensated chair positions

SECRETARY Committees: Charms Committee: Nikka Shaneyfelt Communication and Web: Monica Yother Charms Emails Remind101 app and remind texts Text “@buckho” to 81010. Social sharing: @buckhornHSband Reference book provided at each meeting

SCHOOL CODE: buckhornband

August Meeting Business 17/18 Operational Budget Available for reference online via CHARMS login 17/18 will see improvements in expense and income tracking: better understanding of our business Please adhere to payment guidance from Treasurers No fee increases Increases in instructor and new instrument costs balanced by increased home game concessions income

New Business Chair will recognize motions for new business