Fy2017 ESG CPRC Public briefing

Funding Update Potential delays in ESG funding due to not having an approved federal budget. TDHCA cannot make awards for ESG funds if they do not know the total amount of ESG funds available. While the federal appropriation is usually released in February or March of each year, this year there is discussion that the funding amount to Texas may not be available until the summer. There is a provision in the TDHCA ESG NOFA that they will extend the due date of applications so that the application acceptance will be a full 30 days after the official appropriations are released. At this point, they are discussing options and how to proceed. Not only would a delay in ESG funding allocations delay the ESG award process, it would also delay the contracting process. Until further notice, TX-601 will continue with the current competition timeline.

Changes in 2017/2018 from 2016 The award period for the funds awarded under this NOFA is for two years, and intended to run from September 1, 2017 to August 31, 2019 Minimum request raised from $150,000 to $200,000 Applicants set performance measures and budgets for a twenty-four-month cycle

Overview Anticipated funding about is $605,561 available per year for TX-601 Applicants are limited to requesting no more than 60% of their budget for Street Outreach and Emergency Shelter activities Street Outreach and Emergency Shelter Applications for our community cannot exceed $363,336 (60%) Up to 3% allowed in Administrative fees Match: 100% Budget and Performance Measures should be correlated to the aggregate two-year amount requested

Funds During Two-Year Contract Cycle Applicants will be requesting budget funds for two years. Before entering into the second year contract (2018-2019), TDHCA will determine how much funding is available from HUD and distribute the funding accordingly. Any funds remaining in first year contracts will be recaptured ninety days after August 31, 2018 or the original end date in the 2017 ESG Contract. Performance or benchmarks that could result in loss of some or all 2018 ESG funding include, but are not limited to, the following: Delinquent submission of Audit Certification Form or Audit. Failure to expend 60% of 2017 funding by July 1, 2018 or nine months after the start date in the 2017 ESG Contract. Failure to meet performance measurements by more than 25%.

Collaborative Applicants Can partner with up to two (2) other separate non-profit organizations (for a total of three (3) organizations) Minimum request for a collaborative application is $200,000 per year Must designate a Lead Entity Lead entity is responsible for submitting monthly financial and performance reports to TDHCA If selected, the lead entity will execute the contract with TDHCA and is responsible for all activities under the contract with the State. Page 8 and 15 of NOFA

Why are there only Collaborative Applications this year? Due to the minimum ($200,000) and maximum ($250,000) request amount for Single Applicants, our options were as follows: Award 3 agencies at ~$200,000 each to fully draw down funds Award 2 agencies at $250,000 leaving money on the table Award 2 Collaborative Applications (total of 6 agencies) and fully draw down funds TCHC met with interested agencies to discuss possible scenarios with funding. As a community, it was decided that Collaborative Applications were the most efficient and effective way to allocate funds. Match issues

Collaborative Application Example Ability to fund 6 agencies Collaborative Application #2 Lead Agency - $100,000 Partner #1 - $100,000 Partner #2 - $100,561 Collaborative Application #1 Lead Agency - $100,000 Partner #1 - $100,000 Partner #2 - $105,000 Total Requested: $605,561

Current Applications SafeHaven (Lead Agency) Catholic Charities Presbyterian Night Shelter The Salvation Army (Lead Agency) Center for Transforming Lives Hands of Hope $353,350 per year SO: $142,700 ES: $25,000 RRH: $184,000 HMIS: $1,650 $252,211 per year SO: $25,000 ES: $97,211 HP: $47,000 RRH: $75,000 HMIS: $3,000 Admin: $5,000 Total Request: $605,561 per year (100% of available funds)

Scoring the Applications

Included in Each Application The following documents are included in each application: Score Grid Narratives Part I: Program Description (spreadsheet) Part II: History and Budget (spreadsheet) Part III: Performance (spreadsheet)

Scoring Complete a score grid for both applications Each measure on the grid includes a description to achieve maximum points in the category Take notes as needed If possible, email scores to lauren@ahomewithhope.org prior to Allocations Meeting Otherwise, bring scores to Allocations Meeting Reminder: This competition will be allocating funds for two years.

Next Steps CPRC members are encouraged to read the local RFP for the TDHCA ESG competition. All application materials will be emailed to CPRC members as attachments. To request paper copies of the materials, email lauren@ahomewithhope.org Complete score grid for each application and take notes as needed. Closed Allocations Meeting will be held on May 18th from 12:00pm-2:00pm in the FWHS Board Room (2nd floor). Lunch will be provided.

If you have any questions related to the information in this PowerPoint, please contact Lauren Helms at lauren@ahomewithhope.org