Location Intelligence at Stanford Status Update And Funding Proposals Land, Buildings and Real Estate Megan Davis, AVP for Finance and Administration Michael Fox, Chief Information Officer Swati Prabhu, Associate Director of Technology Dobie Howard, Facilities Information Manager

Outline Location Intelligence Discovery Project Status Update and Draft Results Space Management System Project Proposal & Funding Request StanfordYou Location Information Integration Location Intelligence Executive Steering Committee Volunteers Please

Discovery Proposal Location Intelligence Strategic Plan Discovery Project Request - $80k (Oct. 2016) Requirements analysis Evaluate available solutions Master plan Stakeholder Workshops (Dec. 2016) Draft Report (Jan. 2017) Stakeholder Presentation (Feb. 2017) Project Proposals

Draft Recommendations Enable primary location assignment through StanfordYou Upgrade / Replace iSpace (FAMIS) Renew and enhance enterprise GIS capabilities Establish BIM standards and processes Implement enterprise document management Establish data and systems governance processes Prioritize outreach and training

Draft Recommendations Enable primary location assignment through StanfordYou Upgrade / Replace iSpace (FAMIS) Renew and enhance enterprise GIS capabilities Establish BIM standards and processes Implement enterprise document management Establish data and systems governance processes Prioritize outreach and training

StanfordYou Integration Current capabilities: iSpace StanfordYou Needs: Space planning and move management Targeted emergency notification Public Saftey SGG Project Proposal - $100,000 Current space planning solution is in limited use (Capital Planning, Law and SoM). Not easily scalable given dependency on AutoCAD.

FAMIS Space Management Inputs Physical Attributes Functional Use Data loads R&DE Hospital Outputs & Interfaces Indirect Cost Recovery EDW, OBIEE, Tableau SoM Decision Support Facilities Information Portal Floorplan Reports Online maps Asset Management (EAM) Fixed Assets EH&S Registrar Space planning FAMIS Space Management

FAMIS Space Management Inputs Physical Attributes Functional Use Data loads R&DE Hospital Outputs & Interfaces Indirect Cost Recovery EDW, OBIEE, Tableau SoM Decision Support Facilities Information Portal Floorplan Reports Online maps Asset Management (EAM) Fixed Assets EH&S Registrar Space planning FAMIS Space Management

Current Concerns and Challenges Implemented in 2004 (13 years old!) Multi-screen update process Not suitable for use on mobile devices Shadow systems to address school/department business needs Degraded data quality in central system Limited support for occupancy tracking No support for move management Limited integration capabilities

Space Management Upgrade / Replacement Identify potential systems Outreach to peer institutions Request for proposals circulated to qualified vendors SGG Project Proposal - $1,080,000 Vendor interviews, proposal negotiation, and vendor selection Detailed solution design Solution development and test system setup System Integration and user Acceptance Testing Campus Readiness and Go-Live Context for $1M funding request: Indirect Cost Recovery = $262M per year Assuming 5-year life = $200k per year

Location Intelligence Steering Committee Data and Systems Governance Project Milestones and Approvals Potential Ongoing Roles: Accuracy Standards Metadata Records Data Sharing Data Collection Methods Information Security Volunteers Needed