Enterprise Resource Planning (Financial System) Project Status Update Finance, Administration and Audit Committee October 14, 2015 capmetro.org | IT-EADS

AGENDA Introduction Key Accomplishments Project Status & Schedule Upcoming Highlights capmetro.org | IT-EADS

INTRODUCTION Project MAX is to replace current Oracle system with Microsoft Dynamics AX 2012 R3 Tyler Technologies is the implementation partner Project kicked-off – Jan 9th 2014 Improve operational processes, automate manual processes, and improve reporting capmetro.org | IT-EADS

Cash and Bank Management Budget Planning and Control Dynamics AX 2012 Solution Cash and Bank Management Travel and Expense Spear Fixed Assets Accounts Payable Accounts Payable Budget Planning and Control General Ledger Purchase Orders Integration Enterprise Portal Accounts Receivable Purchase Agreements Projects and Grants Accounting UltiPro Purchase Requisition capmetro.org | IT-EADS

PROJECT GOVERNANCE TEAM PROJECT SPONSORS PROJECT MANAGERS Elaine Timbes, Executive Sponsor Joe Iannello, Project Sponsor Bruce Volkens, Tyler Project Sponsor Leslie Browder, Business Owner CapMetro Co-Project Managers: Donna Simmons, VP of Administration & RMCO Chester Soares, Director of Enterprise Application Support and Database Services Tyler Project Manager: Kristi Grosvenor STEERING COMMITTEE Project Sponsors Project Managers Caroline Beyer, VP of Internal Audit (Ex-officio) Dottie Watkins, VP of Bus and Paratransit Services Muhammad Abdullah, Procurement Director Frank Ordaz, Director of Financial Planning Ken Cartwright, VP of Capital Projects Lea Sandoz, Controller Shanea Davis, VP of Property & Asset Management capmetro.org | IT-EADS

Key ACCOMPLISHMENTS End User Training and Hands-On Labs Implementation of Enhancements, Forms, Reports and Interfaces Converted data from Oracle to AX Completed Re-Install of AX for Three Environments Go-Live Readiness, Parallel and Mock Go-Live Testing Stress Testing Final Testing of a copy of the Production environment Set up Security Roles and Workflow Go-Live Started on Schedule – Monday, October 5th capmetro.org | IT-EADS

PROJECT STATUS Waiting for hotfix to be delivered with Q3 Release in mid-October capmetro.org | IT-EADS

PROJECT TIMELINE capmetro.org | IT-EADS

BUDGET VS. ACTUAL capmetro.org | IT-EADS

Upcoming HighlighTS October AX Business Process Documentation Continues Closing Action Items Stabilize the System November CAFR Statement Testing Enhancements Delivered for Q4 capmetro.org | IT-EADS

Thank You Questions ? capmetro.org | IT-EADS