WECC MAC Committee Update PCC Meeting – March 22, 2016 Robert H. Easton

New Items MAC Charter Update MAC Input on WECC Meeting Policy MAC Input on Assessment Stabilization Policy 2017 Business Plan & Budget Work Group

Board Approval Items MAC Charter New statement on coordination with JGC, OC, PCC, MIC and TEPPC consistent with outcome of Section 4.9 Review Revised statement on coordination with Board Chair consistent with Board/MAC Guiding Principles & Procedures New section on approval of Work Groups Charters New section on Nominating Committee representation Other minor edits

WECC Meeting Policy Increased attendance should be an important and guiding factor. Meeting logistics should be designed for maximum involvement and participation of members and key WECC staff. Cost management is also an important factor. Costs should include and consider a balance of WECC and member participation costs, There should be a continued effort to make effective use of WECC offices for meetings; however, not all meetings need to be at WECC offices. Hotel availability and pricing of Salt Lake City hotels, due to major events, is a reasonable consideration to evaluate when determining whether to host a meeting at WECC offices.

WECC Meeting Policy For meetings held outside of Salt Lake City, efforts should be made to maximize use of member hosted facilities. Hotel use should be considered when other options are not available. Holding meetings outside of Salt Lake City to accommodate field trips or site visits is reasonable. Additionally, this is reasonable when there is a desire to accommodate or focus on a subregional issue. Clear criteria and process for having a meeting outside of Salt Lake City should be defined.

WECC Meeting Policy The MAC requests WECC to consider alternating the location of the Annual Meeting between WECC offices in Salt Lake City and subregional locations across the WECC footprint. The goal of hosting the Annual Meeting in different subregions of the WECC footprint is to facilitate the broadest level of member participation. The MAC believes subregional meetings will engage Members within that region that otherwise would not engage with WECC. The effectiveness of hosting the Annual Meeting outside of Salt Lake City should be assessed after each Annual Meeting hosted outside of Salt Lake City.

Assessment Stabilization Policy Although all Load Serving Entities desire the lowest possible assessments each year, the value in having certainty in assessments for budgeting purposes also provides great value to Load Serving Entities. To provide the appropriate balance between certainty and cost management, the MAC recommends using a three-year time frame for forecasting and determining assessments. To provide certainty in funding but to reduce the amount of potential over-collection, the MAC recommends WECC apply a reasonable inflation factor to the first year calculated assessment to calculate the second and third year assessments.

2017 Business Plan and Budget Work Group formed Charter approved Preliminary input provided to Board FAC Commend Staff for seeking efficiencies Steady state/declining budget cuts both ways Prioritization of challenges needed to evaluate adequacy; Analysis of unresolved cross-over Issues is necessary Improved the budget collaboration and outreach

Nominating Committee Nominating Committee has approved interim measures Allows Class 1 and International Representation Liaison Limited involvement by Class 1 and International Representation – do not vote No change in NC composition No infringement on Bylaws Unanimously endorsed by the MAC MAC supports development of a new work group Explore long term solution Time frame to be determined