Air Force Cooperative Logistics Supply Support Arrangement (CLSSA)

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Presentation transcript:

Air Force Cooperative Logistics Supply Support Arrangement (CLSSA) AFLCMC/WFALA "THIS BRIEFING/PRESENTATION/DOCUMENT IS FOR INFORMATION ONLY. NO U.S. GOVERNMENT COMMITMENT TO SELL, LOAN, LEASE, CO-DEVELOP OR CO-PRODUCE DEFENSE ARTICLES OR PROVIDE DEFENSE ARTICLES OR PROVIDE DEFENSE SERVICES IS IMPLIED OR INTENDED.” “UNCLASSIFIED LIMITED DISTRIBUTION”

Overview What is CLSSA Initial CLSSA or Major Add Process Repair/Replace (Exchange) Program CLSSA Reports Questions

COOPERATIVE LOGISTICS SUPPLY SUPPORT ARRANGEMENT What is CLSSA? COOPERATIVE LOGISTICS SUPPLY SUPPORT ARRANGEMENT CLSSA is an arrangement between the US military service and an FMS Partner that sets forth the terms and conditions for providing more timely follow-on support for a major weapons system

What is CLSSA? continued CLSSA participants become partnered in the USAF and DLA spares supply system Provides support equal to the USAF within priority United States Depot to In-country Depot support Provides timely follow on spares support Approval for participation authorized by Defense Security Cooperation Agency (DSCA)

How does CLSSA Work? CLSSA requires two cases Foreign Military Sales Order (FMSO) l Foreign Military Sales Order (FMSO) ll

FMSO I – KA* Case Permits US Air Force inventories to stock additional spare parts to ensure availability for Partners follow-on support Defines FMS Partner Stock Levels calculated using last 4 years programmed requisitions Defines items & quantities to be stocked at US Depots which countries are financially liable

FMSO I – KA* Case continued Allows FMS requirements to be included in USAF and DLA inventories stock buys Provides the means to identify requisitions that can be filled from existing stock Requires an investment of 30% of the forecasted spares value SAMIS 455 GCB –CLSSA Stock Level Item List NSN – separated by category (AA, AB, BB, etc.) Updated Quarterly on Report Web

FMSO ll Case KB* KC* KD*etc. Case used to requisition items from US Depot and DLA Requisitions are submitted on a K case and are coded as programmed or non-programmed Only CLSSA requisitions can be coded programmed Case billed for completed requisitions

K-Case Requisitions DLA and USAF Consumables are eligible for CLSSA USAF Common Weapon System reparables are eligible and will build FMSO I Stock Level Programmed requisition quantities are forecasted for USAF stock buys See CLSSA Brochure, attachment 2-1 for eligibility criteria

Spares Management Categories FMSO I Active Stock Level Files AA: USAF Investment (Reparable) Items – Procurement through an A01 requisition AB: USAF Investment (Reparable) Items – Repair and Replace through an H-coded requisition BB: USAF Expense Items (Consumables) – Procurement through an A01 requisition CC: DLA Expense Items (Consumables) (No liability) – Procurement through an A01 requisition LI: Liability File Items TR: Termination File Item

CLSSA Requisition Coding Programmed Requisition A status assigned to a FMSO II requisition by SAMIS to indicate the requisition should be filled from on-hand or on-ordered stock based on priority Requisitions must be for a quantity within the available Eligible-to-be-Programmed Quantity (EPQ) to be programmed Non-programmed Requisition A status assigned to a FMSO II requisition by SAMIS to indicate the requisition will not normally be filled by on-hand depot stock. Can only be filled from stock if an excess exists

Programmed Requisition Codes SAMIS QAID 165D Programmed Disposition Codes “3” Programmed Expense Item (Consumable) (BB or CC) “4” Programmed Investment Item Repair/Replace (AB) “6” Programmed Investment Item Acquisition Purchase (AA)

Non-Programmed Requisition Codes SAMIS QAID 165D Non-Programmed Disposition Codes “5” Non-Programmed Ineligible for CLSSA “7” Non-Programmed Non-Recurring Requisition “8” Non-Programmed No Worldwide Stock Level “9” Non-Programmed Requisition quantity exceeds Worldwide EPQ

Programmed/Non-Programmed REQUISITIONS NON-PROGRAMMED ALL REQUISITIONS Control Level Support Level Lead time away Priority 9-15 Critical Support Level Priority 4-8 Priority 1- 3 and NMCS Down to zero Eligible for support from stock

Stock Levels & Requisitions Stock Level Quantity (SLQ) The total number of required assets over the lead time of item. A manufacturer incrementally delivers assets to the depot as they are completed Total Worldwide CLSSA Requirement = sum of all CLSSA Customers - SLQ Eligible to be Programmed Quantity (EPQ) The amount of incrementally delivered assets projected to be on hand at any point in time Total Worldwide EPQ = sum of all CLSSA Customers’ EPQs CLSSA is a cooperative program: CLSSA Customers share Worldwide EPQ to code requisitions as programmed

EPQ Security Assistance Management Information System (SAMIS) calculates the quantity for each NSN that can be coded Programmed each quarter Quantities are not published Controls the number of Programmed Requisitions each quarter Necessary to prevent exhausting stock levels SLQ and EPQ are re-computed by SAMIS every quarter (more programmed support is available at the beginning of the quarter)

Liability and Termination CLSSA Participants are financially liable for all items on the FMSO I SAMIS uses 3 files to manage the FMSO I Stock Level File - NSN’s and quantities Liability File Termination File

Liability File The excess FMSO I stock is moved to the Liability File Purpose: To identify and clear excess FMS inventory and the associated financial liability for those quantities through requisitions and stock level adjustment This balances stock level fluctuations to avoid immediate negative impact Items can remain on Liability file as long as any FMS Customers have an active stock level for the item

Termination File When no FMS Partners have active stock levels for that item, the Liability quantity remaining is moved to the Termination File Purpose: to identify and clear excess FMS inventory and the associated financial liability for those quantities through any means available, especially Item Manager absorption Items remain in Termination file for 2 years, during which multiple attempts are made to resolve the liability (note: most excess items are cleared/absorbed) After the 2-year period, remaining items must be cleared through Drawdown Requisition for the materiel to be shipped and billed to the FMS Partner Items and quantities will be moved to the termination file when there is no longer a stock level for any FMS Partner (no demands in 4 years or NSN is ineligible for the FMSO I)

Termination File Continued A Skeleton Drawdown Requisition is created at the expiration of the two year termination period for the NSN and quantity. The “skeleton” requisition is missing the document number, supplementary address, and disposition code. The FMS Partner must provide the missing information within 90 days. Once the missing information is obtained and entered, the Drawdown Requisition is complete for the materiel to be shipped and billed to the FMS Partner. The Item Manager makes one more attempt to absorb the stock prior to filling the drawdown requisition. The FMS Partner also has the option to remove the items from Termination using one of two methods: Submit a Non-H-coded requisition Complete an XD5-7 transaction (for a partial quantity) or an XD5-8 transaction (for the full quantity) Both transactions will result in a Skeleton Drawdown Requisition

OPTIMIZING YOUR CLSSA Review the FMSO I and II cases frequently Use a steady vs. peaked demand Submit requisitions early in the quarter when EPQ is calculated Requisitions for a relatively small quantity are more likely to be coded programmed If requisitioned quantity exceeds Worldwide EPQ, entire requisition is non-programmed Review the FMSO I and II cases frequently FMSO l stock level value cannot exceed the LOA value

Initial CLSSA or Major Add

Initial CLSSA or Major Add FMSO I is not Weapon System Specific Multiple Weapon Systems can be on the FMSO I AF System Manager Recommendations Air Force Weapons System Manager develops spares support requirements (based on model #, aircraft type, unique specifics, flying hours, # of bases, maintenance plan, etc. ) Often provided in the form of an ISSL (Initial Spares Support List) or FOSSL (Follow-on Spares Support List) Can also be the basis for the System Sales Case

Initial CLSSA or Major Add continued CLSSA Process Owner Produces the “Recommended Items Listing” for Country to Review (passed to Command Country Manager (CCM)) After country returns the list with adjustments, the CLSSA Process Owner updates the listing with current catalog pricing and data List is returned to country for final review/approval CLSSA PARTNER Review adjusted listing If no changes are required, attach signed, dated list with Letter Of Recommendation (LOR) to CCM

Initial CLSSA or Major Add continued Final Requirements List The FMS Partner submits and declares the final list for weapons system support Requirements list is used to produce the FMSO I value Letter of Request (LOR) FMS Partner prepares an LOR LOR is signed by Partner and submitted to AFSAC Letter of Offer and Acceptance (LOA) LOA is prepared by AFSAC, signed by FMS Partner and implemented 30% investment required for CLSSA participation

Initial CLSSA or Major Add continued CLSSA Requirements Inclusion CLSSA Process Owner provides requirements for inclusion in USAF and DLA stock

CLSSA REPORTS SAMIS 454 GBL – Pull product - Shows FMSO I stock level, liability, and termination values SAMIS 455 GCB – Pull product – Shows country’s current stock levels by NSN – separated by category (AA, AB, BB, etc.) SAMIS 456 GCC – Pull product – Shows current and previous quarter’s stock level for a given NSN – also shows lead time and requisition history for 16 quarters SAMIS 457 GCD – Pull product – Shows how requisitions are coded by SAMIS, i.e. programmed, non-programmed, ineligible, > EPQ, etc.

CLSSA Reports continued SAMIS 120 HIA – Quarterly report showing both Pre-Authorized and Manual MRRLs – approved quantities, expiration date, ship to address, etc. SAMIS 123 HID Materiel Repair Request Non-Acceptance List SAMIS 124 HIE Materiel Repair Request Acceptance List For more details on each of these reports, and additional reports, see the CLSSA Brochure, chapters 9-16

Repair/Replace

REPAIR/REPLACE The Repair/Replace Program is an Air Force Managed Program not a CLSSA program Do not have to participate in CLSSA to use Repair/Replace Repair/Replace is open to all FMS Partners CLSSA Participants receive Programmed Support Must be on an approved Material Repair Requirements List (MRRL)

Repair/Return vs. Repair/Replace CLSSA Partner gets the first available item as a replacement for their returned carcass (could be from repair line or from new procurement) Pay the average repair cost of item Can be on “K” Case (programmed) or “M” Case (non-programmed) Uses A01 – H-coded requisitions created by SAMIS upon receipt of unserviceable asset at the ALC Average requisition cost is 51% of the standard price Repair/Return The ALC repairs the exact item the FMS Partner sends and returns it to them FMS Partner pays actual repair costs Must be on “M” Repair/return Case Uses custom commits Usually requires the item to be individually serial number controlled versus standard, interchangeable, uncontrolled spare parts.

MRRL A MRRL is an authorization to return a carcass using the Repair/Replace Program The carcass cannot be returned without an approved MRRL Quarterly, a list of all active MRRLs (both Manual and Preauthorized) are provided to the CLSSA Partner (Report Web 120 HIA) 2 types: Pre-authorized MRRL and Manual MRRL

PRE-AUTHORIZED MRRL Preauthorized MRRLs Must be on a FMSO II K-case At least one CLSSA participant has a repair stock level Has an ALC Item Manager and a listed Repair Source Meets repair/replace eligibility criteria FMS Partner is a participant in CLSSA repair stock levels CLSSA participants are provided with the same Pre-authorized list of items (120 HIA)

MANUAL MRRL USAF Item Manager is the Approving Official No existing pre-authorized MRRL OR if repair/replace is for a case other than the K-case FMS Partner or representative (FLO, CCM, CM) submits an XD6-1 Manual MRRL through SAMIS Requests passing SAMIS checks go to the USAF Item Manager for approval If accepted, FMS Partner has 180 days (normally) to return the carcass

Manual MRRL continued Rejected MRRLs are provided to the Case Manager and the FMS Partner: Some can be corrected and re-entered Accepted Manual MRRLs are provided to the Case Manager and the FMS Partner SAMIS 123 HID Materiel Repair Request Non-Acceptance List SAMIS 124 HIE Materiel Repair Request Acceptance List

MRRL Process Flow Preauthorized MRRL exists (120 HIA) FMS Partner must obtain permission for repair through a Preauthorized or Manual MRRL first Preauthorized MRRL exists (120 HIA) FMS Partner normally has 180 days to return carcass for approved repair/replace ALC Item Manager approves (124 HIE) or disapproves (123 HID) Manual MRRL No Preauthorized MRRL exists FMS Partner ships carcass to ALC for repair/replace XD6-1 form passes SAMIS approval and notifies ALC Item Manager for approval Request a Manual MRRL (MRREQ) FMS Partner (or representative of) submits XD6-1 form in SAMIS SAMIS completes preliminary edits for eligibility

ALC Depot Flow ALC Depot receives approved carcass for repair/replace ALC sends receipt to SAMIS In SAMIS, the D6E receipt generates a requisition Carcass enters stock for future repair FMSO II H-coded Requisition for repair/replace of carcass is generated SAMIS codes requisition as Programmed or Non-programmed and sends back to ALC MILSTRIP requisition is generated in the Air Force system SAMIS FMS Partner: Determines urgency of need (Priority) Uses Delivery Term Code 5 Uses V type of Assistance Code Uses demand code R (Recurring) SAMIS QAID 199 Repair/Replace D6E Cross Reference List

ALC receives replacement H-code requisition Requisition Flow ALC receives replacement H-code requisition Supportable from stock: Asset is shipped from stock ALC determines support options Asset is shipped to FMS Partner Not supportable from stock: carcass is repaired or asset is procured FMSO II case is charged for average cost of repairs

Questions?

Acronym List AAC Acquisition Advice Code AFSAC Acronyms AAC Acquisition Advice Code AFSAC Air Force Security Assistance Center ALC Air Logistics Center AMD Average Monthly Demand CLSSA Cooperative Logistics Supply Support Arrangement COMSEC Communications Security CONUS Continental United States DLA Defense Logistics Agency DTS Defense Transportation System DWCF Defense Working Capital Fund EPQ Eligible-to-be-Programmed Quantity ERRC Expendability, Recoverability, Reparability Category

Acronyms continued FMS Foreign Military Sales FMSO Foreign Military Sales Order GSA General Services Administration I&S Interchangeability and Substitution ILCS International Logistics Command System IM Item Manager LAC Latest Acquisition Cost LIB QTY Liability File Quantity LOA Letter of Offer and Acceptance MILSTRIP Military Standard Requisitioning and Issue Procedures MMC Materiel Management Code (aka Material Management Aggregate Code ‘MMAC’ MRRL Materiel Repair Requirements List

Acronyms continued NIMSC Non-consumable Item Materiel Support Code NMCS Not Mission Capable - Supply NSN National Stock Number NVG Night Vision Goggles PROS Parts and Repair Ordering System QAID Quick Access Identification RIC Routing Identification Code SAMIS Security Assistance Management Information System SLQ Stock Level Quantity TACOM Tank-Automotive and Armaments Command TRM QTY Termination File Quantity UMMIPS Uniform Movement and Materiel Issue Priority System USC United States Code

FMSO I Frequently asked questions Does a NSN have to be on the FMSO I to requisition? No! If the NSN is CLSSA eligible, it can be requisitioned. How do I know a NSN is eligible for CLSSA? AFSAC Online, Resources, CLSSA, CLSSA Reporting. Can I requisition a greater quantity than listed on my FMSO I? Yes! However, requisitioning greater quantities can increase stock levels and incur a greater financial responsibility. If my FMSO I is in a deficit status can I still input requisitions? Yes, the FMSO I is monitored by the K-Case manager and country will be notified of deficit.