Metadata for Shared Print SAMP 2016

1 A strong foundation of data to support successful shared print programs Goal

2 Lack of space Need for strategic access to resources Problems

3 Activities Collection Management Preservation Risk Assessment Resource Sharing Activities

Starting with the Basics

Collection Management Catalog Create Holding Records Preservation Risk Assessment Validate Holdings Verify Condition Identify Digital Versions Determine Number of Copies Held Elsewhere Resource Sharing Disclose holdings through spreadsheets on website Disclose holdings in PAPR Disclose in Worldcat

Disclose Holdings Through Spreadsheets on Website Archive holder Title Issn Holdings Notes Alberta AACN clinical issues. Advanced practice in acute and critical care 1079-0713 v.6(1995)-v.13(2002) UAHLTHSCI Agronomy journal. 0002-1962 v.41(1949)-v.97(2005) v.41(1949)-v.74(1982) no MARC h. BARD | SCITECH v.75(1983)-v.97(2005) AI magazine 0738-4602 v.7(1986)- 2013 v.30(2009)-v.34(2013) NOTE: no MARC h. - BARD | UASCITECH v.7(1986)-v.29(2008) Alberta English. 0382-5191 v.9(1969)-v.24(1986),v.27(1988)-v.39(2002) Incomplete:v.24,33-34 v.9(1969)-v.24(1986), v.27(1988)-v.30(1992), v.33(1995)-v.34(1996), v.38(2001)-v.39(2002) -BARD | UAEDUC v.35(1997)-v.37(1999) url: http://www.coppul.ca/programs/shared-print

583 Action Note

583 Subfields Subfield Name Description $3 Material Specified Holdings to which action applies $a Action Committed to retain / Completeness reviewed / condition reviewed $c Time/Date of Action Date action taken YYYYMMDD $d Action interval Used with committed to retain. Specify date commitment expires. $f Authorization Archiving Program CRLJSTOR $i Method of Action Validation level: none, page, issue, volume $j Site of Action Holdings Location Code $l Status Used with completeness reviewed or condition reviewed. PDA terms preferred. $z Public Note Used with completeness reviewed or condition reviewed. Specify problem and unit to which it refers. $5 Institution MARC organizational code $2 PDA Code for Preservation & Digitization Actions

583 Formatted 1/ 583 $3v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCommitted to retain$c20140317$d2034$fCRLJSTOR$jCRLAA$5ICRL$2pda 1/ 583 $3v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCompleteness reviewed$c20140317$fCRLJSTOR$jCRLAA$iMissing $zMissing v.11-v.14 (1911-1914) $5ICRL$2pda 1/ 583 $3v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCondition reviewed$c20140317$fCRLJSTOR$jCRAA$iTorn covers$zTorn covers v.5 (1905), v.9 (1909)$5ICRL$2pda

583 in LHR LDR 00594ny a2200109un 4500 =001 639572 =008 9410195u\\\\0\\\0001uurus0110713 =022 \\$a 0516-0219 =035 (OCoLC)1448920 =583 1\$3 v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCommitted to retain$c20140317$d2034$fCRLJSTOR$jCRLAA$5ICRL$2pda v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCompleteness reviewed$c20140317$fCRLJSTOR$jCRLAA$iMissing $zMissing v.11-v.14 (1911-1914) $5ICRL$2pda v.1-v.10 (1901-1910), v.15-v.20 (1915-1920)$aCondition reviewed$c20140317$fCRLJSTOR$jCRAA$iTorn covers$zTorn covers v.5 (1905), v.9 (1909)$5ICRL$2pda =852 CRLAA$bJSTOR

Beyond the Basics - Recording Issue Level Data

Issue Level Metadata - Essential fields Project CERES Issue Level Metadata - Essential fields Title and piece identification Journal Title Additional Title (monograph titles) Print OCLC# Print ISSN Series Volume Issue Part Publication Date Page specific information Number of Pages Title Pagination Missing Pages, Covers, foldouts, etc. Scanned Front Covers Scanned Back Covers Additional Pages Project administrative data Scanned Date Print Archive Date Completed

Issue Level Metadata - Desired fields Project CERES Issue Level Metadata - Desired fields Information about images Condition Information Percentage overall of images (estimate) Color images Photographs Plates Other images Highlighting/Underlining Warped/Cockled Insect Damage Yellowed/Browning pages Loose (pages, covers, bindings) Reprint Binding pattern variations Marginalia Printing Errors Mold Damage Acidic Paper Obscured Text Block Alkaline Paper Rebacked Brittle Paper Rehoused poorly Faded Repaired poorly Foxed Repaired soundly Tight Binding Torn

Questions Contact: Amy Wood awood@crl.edu

MARC 583 Action Note OCLC Print Archives Disclosure Pilot http://www.oclc.org/en-US/services/projects/shared-print-management/pilot.html Print Archives Disclosure Metadata – 583 Action Note http://www.oclc.org/en-US/services/projects/shared-print-management/metadata-guidelines.html Preservation & Digitization Actions: Terminology for the MARC 21 Field 583 http://www.loc.gov/marc/bibliographic/pda.pdf

Print Archiving Resources PAN Forum: http://www.crl.edu/programs/print-archive-network-pan Print Archives Preservation Registry (PAPR): http://papr.crl.edu/ Preservation Description and Actions (PDA): http://www.loc.gov/marc/bibliographic/pda.pdf OCLC resources and background for shared print management: http://oclc.org/services/projects/shared-print-management.en.html MARC21 format for holdings data: http://www.loc.gov/marc/holdings/echdhome.html ANSI/NISO 739.71-2006, Holdings statements for bibliographic items: http://www.niso.org/apps/group_public/download.php/6475/Holdings%20Statements%20for%20Bibliographic%20Items.pdf