Open Access and the post-2014 REF Policy update - October 2015 Janette Colclough and Thom Blake Library Research Support Team

Overview Recap of HEFCE Policy for OA in the next REF Policy adjustments issued July 2015 Key messages for researchers Ongoing work in Library/RSPO Sources of help and support

OA Policy for the next REF To be eligible for submission outputs meeting the following definition must be deposited in an open access repository: Journal articles and conference papers published as part of proceedings with an International Standard Serial Number (ISSN) Accepted for publication after 1st April 2016

Deposit requirements The output deposited should be the author accepted manuscript (AAM), otherwise known as final author version or postprint) The output must be deposited as soon after point of acceptance as possible, and no later than 3 months after this date

Exceptions Deposit Access Technical E.g. author was not employed by a UK HEI, security risk Access E.g. publication concerned requires an embargo period that exceeds the stated maxima, and was the most appropriate publication for the output Technical E.g. repository experienced a short-term technical failure

Policy adjustment July 2015 Deadline for deposit extended From 1 April 2016 to 31 March 2017 can be deposited at any point between acceptance and up to 3 months after date of publication Plan that will revert but this will be reviewed Additional exception for Gold OA Authors will still have to deposit within 3 months from acceptance but this may be the final published version

Implications for our researchers Before submission, check whether the publication is ‘REF compliant’ Make sure they have the author accepted manuscript (AAM) of the accepted article, and keep the email from the publisher which gives date of acceptance Add article details and upload AAM to PURE as soon as possible after acceptance If required, arrange approval of an exception [method tbc]

Be REF OA ready Deposit your author accepted manuscript into PURE asap after acceptance

Library/RSPO activity Library validation of PURE entries Check metadata and release full text into WRRO Modified staffing, streamlined workflows White Rose Research Online (WRRO) Preparatory work to meet REF requirements Support and guidance Communications to DRC Chairs, research administrators and researchers (phased approach) Web pages and step-by-step guides Next phase New OA options in next version(s) of PURE Compliance monitoring Exception reporting Working with Advisory team

For more information OA web pages Contact us www.york.ac.uk/open-access New REF OA requirements and How to deposit guide Contact us Email: lib-research-support@york.ac.uk