Building a tailored list

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Building a tailored list Scoping your eJournal list : Creating a tailored list of biomedical journals in a large university setting Lori B. Snyder, MSLS & Marie C. Cirelli, MS Figure 1 Introduction As the health sciences library for Penn State University, The Harrell Health Sciences Library: Research and Learning Commons (HHSL) serves both the Penn State College of Medicine and the Penn State Health Milton S. Hershey Medical Center. While the HHSL partners with Penn State University Libraries (UL) to build a robust biomedical collection, it maintains its own website and eJournal list to create customized access to pertinent biomedical titles that may be included in packages with non-biomedical titles. Currently all of UL uses Proquest Serials Solutions Consortium edition to manage eJournals, and the HHSL has the sole consortial profile to manage the specific needs of its biomedical population. Discussion Literature Review A review of the literature did not identify a project of this nature and purpose. A few articles discussed the establishment of a core journal collection, but not from the perspective of scoping existing subscriptions from the parent institution (1, 4). Additional articles focused on ranking journals for collection analysis and to identify core titles within the collection (5). Other literature focused more on developing opening day collections or analyzing collections to prove library and collection value (2, 3). Goals of the project Create a list of relevant titles for the needs of a specialized user group. Provide the HHSL with an accurate list of relevant titles that are provided to library users. Provide a means of easily obtaining statistics for national reporting purposes (AHSL, ARL, etc.). Create a systematic way of identifying which titles are relevant so that decisions about including titles in a scoped list need only be made once within defined standards. Provide business continuity by creating a manual of how decisions about the eJournal list are made and the processes involved in managing the list. Provide a master list of titles that should be included in Docline for lending purposes. Identified pitfalls and challenges Metadata within Proquest Serials Solutions can be inaccurate and incomplete. Missing or incorrect ISSNs, incorrect title structures, and missing or incorrect publication information makes matching titles to the master list challenging. Because of the metadata challenges, the list can never be perfect. Because of this, a measure of error must be accepted. The process requires a lot of management, but the relationship between the HHSL and UL necessitates management anyway. The system used to manage serials has limited functionality on the back end, making the process of management cumbersome. Building a tailored list In 2016, the HHSL embarked on a project to ensure that library users would be presented with a targeted list of biomedical eJournal titles and databases from among those available to all of Penn State University in order to deliver highly relevant research results to this specialized user group. The inherent functionality of Proquest Serials Solutions Consortium edition makes management of such a task extremely difficult. (See Figure 1.) The HHSL librarians needed to develop a better way to systematically identify and track relevant titles. Systematically choosing titles Librarians identified top biomedical research databases and used their title lists as authoritative sources to identify relevant eJournal titles to track within Serials Solutions. The title lists were combined and de-duplicated in Microsoft Excel, resulting in a single list of relevant biomedical titles. The following databases were chosen: CINAHL Web of Science - Science Citation Index PsychInfo Embase Medline Building process Once the single list of relevant biomedical titles was created, those titles were compared with the tracked subscriptions of UL (the parent profile) in Serials Solutions using Microsoft Access. Librarians at the HHSL used the resulting information to build a new database of tracked titles in the support profile of Serials Solutions. The new list was built by matching on titles rather than ISBN or database because the structure of the metadata in Serials Solutions means more matches occur on titles. Once completed the support profile database can be downloaded into Microsoft Excel and uploaded into the HHSL profile (the child profile) of Serials Solutions. (See Figure 2.) Figure 1. shows the workflow of the Serials Solutions Consortium Edition, which is set up with two profiles—child and parent. Figure 2 Figure 2. shows how the eJournal list was constructed. Looking Forward Librarians at the HHSL will update the scoped list of titles three times per year using the processes identified in this poster. In addition, these steps will be included in a collection services manual in order to maintain continuity of practice regardless of where the responsibility lies for the performance of the duties. Furthermore, librarians will use the new eJournal title list to update Docline in the near future. In the next year, the HHSL will be investigating new discovery solutions and this clean up process will contribute to a smoother transition should the decision be made to change discovery providers. References: Beckett, R. D., Cole, S. W., Rogers, H. K., Bickett, S., Seeger, C., & McDaniel, J. A. (2014). Rethinking the Core List of Journals for Libraries that Serve Schools and Colleges of Pharmacy. Journal of the Medical Library Association, 102(4), 292-296. http://dx.doi.org/10.3163.1536-5050.102.4.011 Cecchino, N. J. (2010). A systematic approach to developing an online medical library. Journal of Electronic Resources in Medical Libraries, 7(3), 218-227. http://dx.doi.org/10.1080/15424065.2010.505509. Daniels, K. (2010). Got value? Journal collection analysis is worth the effort. Medical Reference Services Quarterly, 29(3), 275-285. http://dx.doi.org/10.1080/02763869.2010.494521 Shearer, B., & Nagy, S. (2003). Developing an academic medical library core journal collection in the (almost) post-print era: the Florida State University College of Medicine Medical Library experience. Journal of the Medical Library Association, 91(3), 292-302. Sittig, D. F., & Kaalaas-Sittig, J. (1995). A quantitative ranking of the biomedical informatics serials. Methods of Information in Medicine, 34, 397-410.