The Online Education Initiative: Believe in Access, Redesign the Systems, and Shift the Culture John Freitas, Los Angeles City College Pat James, OEI Executive Director ASCCC Spring Plenary Session April 21, 2016

OEI Goals Significantly increase CCC student transfer to 4-year institutions; Increase student completion by system collaboration in providing access to quality online courses and support services for students, faculty, and colleges; Create economies of scale in resource and technology acquisition ($8,000,000 yearly savings on CMS infrastructure alone).

Completion by…. Keeping students in the seats we have. ----- Prepared students ----- Prepared faculty ----- Quality course design and content resources Providing resources to colleges to allow for the addition of quality online courses Providing students with opportunities to take classes when and where they need them

http://CCCOnlineEd.org New Web site: Brief Tour

Resource Development Student Success Resources Technology Tools Faculty Resources Course Design Standards* Professional Development Applying the Course Design Rubric# Canvas Online Course# Self Paced Facilitate Train-the-Trainer Online Standards and Practices# 12 weeks facilitated for new online teachers Modular self-paced and facilitated for those needing some support Guidance Course Review Process* Instructional Designers# Accessibility Support# Effective Practices Resources# Guidelines for use of publisher materials# Student Success Resources Tutoring* Student Readiness* Accessible to 508* Accessible to WCAG 2.0 (ready 6/2016) Online Support Resources Just-In-Time-Help* Additional Resources (ready 5/2016)~ List of Resource* Embedded Basic Skills Guide* Proctoring# Digital/ Proctorio# Campus’ Network (Coming 6/2016)~ Counseling# Network# Platform# Professional Development Course (Coming 5/2016)~ Technology Tools Canvas* 24/7 Help Desk* 65 Colleges with Submitted Application# Faculty Resources are Available# Student# Exchange* Formerly Course Exchange* Developed Business Processes# Developed work flow# Developed~ Mechanism-MVP Coming 8/2016~ Launch with 8 Pilots~ Set up in progress~ Fall 2016~ I know this is a packed slide but I want to show the magnitude of the work. Because, in this slide, color conveys meaning, there are symbols, too. Maroon*=2014-2015….Blue#=2015-present Black~=In Production

There are three levels of opportunity for participation in the OEI. More about Canvas later….. Myth busting: add that courses don’t have to be reviewed to go to canvas only for the exchange.

% of Colleges Participating as of March 2016 65 colleges submitted application 47 with IPA Signed

OEI Purchase of Canvas 65 colleges have submitted applications 47 are in migration progress Some important items to note OEI is currently paying 100% cost until 2018-19 when it will either continue at 100% or drop to OEI paying 2/3 of the cost via ongoing grant funding. If OEI pays, colleges may choose to have more than one CMS only if they pay the OEI contracted price for Canvas, otherwise colleges have some migration time but must use Canvas as sole CMS. 24/7 Help desk for Canvas is included Migration resources are available. Faculty Resources are available, too. Click on the logo to visit the implementation web pages Do we need a list of the 47? The implementation guide is linked at the CMS type.

Something for Everyone: Multiple Methods for Professional Development Face to face then Online Continuation Full Online Course Facilitated Full Online/Modular Course Self-Paced Course Components Modular Facilitated Consider the creativity in the courses Discuss Train the trainer Michelle

Imagine: What could we do with a tool that allows our student information systems talk to each other? How can we use this mechanism to benefit students?

Conversation Time!

Quick description of the governance structure and then discuss the consortium

In Addition! OEI Consortium Purpose: Advisory and working body to allow the 24 pilot colleges to help shape the implementation of OEI components at pilot colleges and beyond.

Timeline

OEI Pilot Colleges Student Readiness Spring 2015 Online Tutoring Full-Launch/CCMS Fall 2016 Antelope Valley Barstow Butte Cabrillo Columbia Coastline College of the Canyons Imperial Valley Foothill Hartnell Mt. San Antonio Shasta Mira Costa Ohlone Fresno City Monterey Peninsula Pierce Lake Tahoe Rio Hondo Saddleback Mt. San Jacinto West Los Angeles Victor Valley Ventura Current status is that the pilot colleges are implementing all the resources and had been doing components until this semester in staging for the student exchange

Online Learner Readiness Students : In total, an estimated 5,900 students in the pilot colleges have had access to Online Learner Readiness and/or Online Tutoring resources starting with the first pilots in Spring 2015. Based on Google Analytics, these resources have attracted 26,929 sessions, 17,364 users, and 56,855 page views. 91% of these users reside in California.

Online Tutoring Resource Under a system-wide licensing agreement made available in March 2015, 28 colleges are using the Online Tutoring Platform (WWWB) to help manage access to local tutoring of which 15 of the WWWB license holders are non-pilot colleges. Overall, total of 39 CCCs have either NetTutor and/or WWWB licenses.

Our New web site for last slide: All subsequent slides are hidden but available for use if needed in Q&A

Questions? Online Education Initiative - http://CCCOnlineEd.org Pat James – pjames@ccconlineed.org John Freitas – freitaje@lacitycollege.edu Thank you!