“The smart person’s share…” The SCURL library management platform framework and the benefits of shared services

The SCURL library management platform framework and the benefits of shared services Scurl context lmp Framework tender Lessons Learned & Benefits future initiatives

SCURL shared services to improve services for users and maximise resource through collaborative action to work with other organisations, sectors and domains towards the creation of a co-operative library infrastructure in Scotland to provide mutual support for members SCURL Confederation’s aims:

SHEDL Contracts American Chemical Society ASME ACM Brill Cambridge University Press Edinburgh University Press IEEE Karger Oxford University Press Sage Springer Thomson Reuters Wiley

SCURL LMP Project timeline Benefits of Sharing 2011-13 recommendations to further develop collaboration across Scottish higher education libraries SCURL Plenary June 2014 to consider whether there was any appetite amongst the HE libraries in Scotland to proceed with a joint procurement Task Group December 2014 Institutions investigating a developing marketplace and looking to migrate to next generation systems APUC Meeting March 2015 decision to implement a vanguard approach to deliver a ranked framework agreement

SCURL / APUC Tender Statement of Requirements Subgroups looked at 10 key functional areas identifying core questions Submitted Tenders Staff from SCURL Libraries assessed the bids & marked the submitted tenders Product Demonstrations 2 Days allocated per supplier, attended by evaluation team & interested observers

Lessons Learned Withdrawal of Suppliers Assumptions made about the maturity of products in the marketplace Non-Compliant Submissions Additional time required to conduct contract negotiations and resolve issues Number of Scored Criteria Issues arising for evaluation of submissions & scoring demonstrations

“The tendering and demonstration elements were extremely rigorous…Alma and Primo impressed us as proven solutions.” Jill Evans, Service Development Manager, SCURL “We have to deliver integrated data and systems that improve processes relevant to the student and staff journey.” Jim Huntingford, Head of Library Services Abertay University “We are proud to be selected as the preferred solution provider for the Scottish higher and further education“ Ofer Mosseri, Corporate Vice President and General Manager, Ex Libris Europe “we will reduce the complexity, the cost, and the time taken to deliver new content to our students and academics” Mike Roch, Director of IS, HWU

Implementation Migration & Configuration Bibliographic Data & Electronic Resources Student Data & Circulation Data Systems Integrations Training Workflows

Institutional Benefits Single search across library collections Improved user experience Improved workflows Single source of management information

Future Initiatives Single Sign-On service, subscription based Authentication Single Sign-On service, subscription based Metadata SHEDL badged packages in discovery layer Collections SCURL Collaborative Collections Management

Negotiation Procurement Resource Description Authentication Fulfilment Retention

“The smart person’s share is on every dish” Iain Young Head of Resource & Facility Services Information Services Heriot-Watt University i.w.young@hw.ac.uk