LGBT Academic Record Management Jack Miner The Ohio State University
Infrastructure at Ohio State Multicultural Center (includes LGBT specialist/center) Office of Diversity and Inclusion Faculty and Staff Organization Alumni Organization: Scarlet & Gay Gender & Sexuality Studies (academic department)
Infrastructure at Ohio State 10 Scholarships for LGBT students LGBT History Month, Transgender Day of Remembrance, Coming Out Day, Rainbow Graduation Preferred Name Declaration of Gender Designation Change
Name and Gender Changes Legal Name Changes Preferred Names Gender Marker Changes (OSU form) ERP Solutions/Practices Policies and Procedures What are your experiences?
Dear Colleague Letter Title IX Treat consistent with gender identity FERPA Name changes
Data IPEDS Technical Review Panel
Preferred Name Where does it appear? Who has access to legal name? Training Dependencies
Preferred Pronouns AACRAO Task Force Examples ERP Solutions/Practices Policies and Procedures What are your experiences?
Why ask sexual orientation? Philosophy Logistics
Process Committee formed by Enrollment Services Investigation and recommendations Briefing executive cabinet Briefing Board of Trustees and key legislators Formal recommendation and approval Specifications for Development Communication Plan
Process 17 months from first meeting to Common Application going live 26 months from first meeting to available data & SIS capability
Considerations Logistics & Programming (Common Application and SIS) Timing Question Text Number of Questions Political Implications/Risks How to use data Access to data Self Service Marketing and Communication
Question Text Do you consider yourself a member of the LGBTQ (Lesbian, Gay, Bisexual, Transgender, Queer, Questioning) community? – For informational purposes only; no information you provide will be used in a discriminatory manner. Yes No Prefer Not To Say
Rejected Question Text For those who answered “Yes” Do you identify as a member of the Transgender Community? Yes No Prefer Not To Say
Logistics “Extra” user defined question within Common Application Self Service within Peoplesoft Available in Data Warehouse
How does it appear in PeopleSoft?
How does it appear in PeopleSoft?
How does it appear in PeopleSoft?
Data Considerations Treated like race and ethnicity data Limited access to campus community Limited access within Data Warehouse Who “owns” the data? Who is the data steward? How can it be used?
Recruitment, Retention & Graduation Recruitment Opportunities Recruitment, Retention & Graduation Report similarly to other diverse populations (eventually) Recruitment Targeted opportunities for yield Marketing of LGBT opportunities Marketing of Scholarships Retention Targeted retention and success programs First & Second year programs LGBT student organizations and events
Opportunities – Data Requests Recruitment, Retention & Graduation College or major specific events Ambassador programs Local events Orientation events, first year events Ongoing communications
Communication Considerations Tie to our diversity goals Not used in a discriminatory manner FERPA reminder Media or internal? Talking Points for leadership
Communication Considerations When students identify, who communicates? Communication overload & strategies Ongoing communication about SIS option for those who want to change or update their status.
LGBT Specific Recruitment site and materials College Fairs Follow Up LGBT Specific Recruitment site and materials College Fairs Market points of pride Top 10 school for LGBT students (Advocate) 5 out of 5 starts (Campus Pride Index) Top school for Transgender students (Advocate) Columbus: 15th Largest City and 15th largest LGBT population Recruitment and Retention goals
Community Wide Alumni and donor designation Athletics participation in Columbus Pride Athletics “You Can Play” campaign Leadership advocacy on legislative and political issues
Director of Operations Office of the University Registrar Questions Jack Miner Director of Operations Office of the University Registrar Miner.10@osu.edu