Preparing abstract submissions for the International Forum 24th July 2012 Preparing abstract submissions for the International Forum Insert name of presentation on Master Slide

Overview What is the International Forum? Programme streams for 2013 Why submit an abstract? Timescale, submission and selection process What you need to do - template Tips Discussion Abstract submissions for the International Forum

The International Forum An international three day meeting focussing on healthcare improvement and safety. A very varied and international delegate list (from chief executives and government officials to health care managers and clinicians) 17th annual Forum which captures the current international priorities in quality improvement and patient safety. 3,000 attendees from over 80 countries. Speakers receive free entrance to the conference. Delegates and poster presenters are required to pay full cost ( approx £481 - £1524) The next International Forum on Quality and Safety is taking place on 16-19 April 2013 at the ExCel Centre, London. It was last held in the UK in 2005, and prior to that in 1996. Abstract submissions for the International Forum

2013: Themes Leadership Patient Safety Cost and quality Transformation and redesign Patient engagement Clinical improvement Education Innovation Culture Science of improvement Long-term conditions Themes suggested in the speakers proposal templates, these are often reflected in the conference steams. 2012 streams were: Safe and reliable care Better value for cost Clinical improvement Transformational change Workforce and culture Patient engagement Leadership Primary care Technology and improvement Abstract submissions for the International Forum

Why submit an abstract? Two submissions streams: speaker or poster submissions. Showcase your achievements to key international opinion leaders Communicate your organisation's work and build your profile Influence global improvement outcomes Contribute to a Welsh presence Your improvement work is as good as the best in the world! Abstract submissions for the International Forum

Timescale and submission process Two submission streams: Speakers proposals: submit by 5 pm on 31st July. Poster proposals: will open in August for three months. Send to Sarah.Puntoni@wales.nhs.uk for feedback before submitting. Submit through website: http://internationalforum.bmj.com/call-for-speakers/call-for-speakers Posters submission opens early August Abstract submissions for the International Forum

Selection Process Up to 600 abstracts for poster presentations 50 abstracts selected for a short oral presentation All abstracts will be peer reviewed by 3 reviewers Criteria: Work must relate to quality improvement or patient safety Results of the project must clearly illustrate that an improvement in healthcare was achieved Work must have been completed within the last 2 years Abstract submissions for the International Forum

Speaker submission Template Session description Theme Aimed at which audience group Experience level Preferred format Preferred length Professional references Presentation Experience Bio for each presenter After this session, participants will be able to: Results and evidence to support the information you are presenting. Session description: this will appear in the event brochure (75 words max) Theme: select ONLY one: Leadership, Patient safety, cost and quality, transformation and redesign, patient engagement, clinical improvement, education, innovation, culture, science of improvement, long-term conditions. Aimed at which audience group: eg. Primary care, senior managers, CEO, nurses, etc Experience level: this refers to the audience experience of the topic eg beginner, intermediate or expert. Preferred format: interactive workshop, lecture style, cabaret/round table Preferred length: 3 hours, 60 minutes, 30 minutes. Professional references:? Presentation experience: where have you presented before? Bio of each presenter: After this session participants will be able to: use active verbs and include at least two learning objectives. Results and evidence to support the information you are presenting: includes publications (hyperlink to web-pages, document etc), use run charts and other data that shows robust evidence of improvement. Abstract submissions for the International Forum

Speaker Submission Example Title of session (10 words max) Dark Ages to Renaissance – Rebirth of Stroke Care in Session description How do you move a whole country from failing to rapidly improving stroke services? We used a proven collaborative approach to move all acute stroke units in Wales forward together ensuring more consistent patient care. In part one, we will share the key factors that led to such a remarkable success and show some of the results. In part two, you will have the opportunity to apply the learning to a service of your choosing. Learning outcomes – after this session, participants will be able to: Recognise the essential elements to move a service from dark ages to renaissance Design a data tool which “speaks” across a service Apply a similar approach to a service of their choosing Abstract submissions for the International Forum

Insert name of presentation on Master Slide Results and evidence to support the information you are presenting We have included the following evidence to support our submission in a separate compressed file Stroke Evidence.zip. They comprise: 1 Stroke Bundles results.ppt – run charts showing how compliance with 4 care bundles has improved across all stroke units in Wales up to 2011 2 Excel data tool.xls - The actual Excel data collection and analysis tool (with sample data). Each stroke team had their own tool that they used to track their own performance and present results to their Executive management team. 3 Acute Stroke How to Guide.pdf – the document that contains the evidence for the care bundles we used plus guidance to teams on the improvement methodology 4 Learning Session agendas.doc – the agenda from the 3 learning sessions to show the topics we covered for teams 5 NLIAH stroke report.pdf - An internal report documenting the progress the stroke services in Wales have made in the first year and provides data on starting point and how we compared nationally with the RCP Stroke Sentinel audit 2007) 6 Brief Overview RCP Clinical Audit.doc – a summary of the UK annual stroke audits showing how Wales has improved compared to the rest of the UK between 2008 and 2010 7 TheQualityImprovementGuide.pdf – a more recent publication that outlines the improvement method applied to acute stroke services and all other programmes within 1000 Lives Plus In addition please view the short video  Improving Stroke Services (http://www.wales.nhs.uk/sites3/docopen.cfm?orgid=781&id=165881) filmed in Aneurin Bevan Health Board and shown at the 1000 Lives Plus national Learning Session 1 in November 2010 Insert name of presentation on Master Slide

Forum Poster Template (2012) Brief outline of context Brief outline of problem Assessment of problem and analysis of its causes Strategy for change Measurement of improvement Effects of changes Lessons learnt Message for others Abstract submissions for the International Forum

Poster Template Example Chris Hancock example as a shared desk top examples – template it’s too big for slides. Abstract submissions for the International Forum

Criteria for an ideal abstract Clear assessment and presentation of the issue Evidence of improvement shown Effects of changes described Useful learning messages for others Abstract submissions for the International Forum

Issues that will alert reviewers No statement of problem No clear client or staff group described Little evidence of communicating to those affected No clear evidence of change No clarity about who was involved in the change No final message Abstract submissions for the International Forum

Tips for Success! Abstract submissions for the International Forum Universal Tips: Follow the guidance explicitly. Link your proposal to the main overarching theme(s) Is it of interest nationally? Consider who your intended audience is and be clear about this. Speakers proposals tips: Have established credibility with IHI/The Health Foundation Be able to articulate how your work differs from “the rest” What makes it stand out,  what’s your unique selling point? Be innovative - is it original, innovative, quirky? Do you have best in class results? Does it cover a high profile topic? Where possible make joint submissions with other nations/organisations. Abstract submissions for the International Forum

What could you put forward? Group discussions Abstract submissions for the International Forum

When you are successful: Remember Team Wales Let us know! (Sarah.Puntoni@wales.nhs.uk) Use the template model Abstract submissions for the International Forum