TOWNSHIP OF DOURO-DUMMER 2017 CAPITAL BUDGET                                             More images Presented to Council October 17th, 2016 8:30 am

Agenda Council Direction/Comments 1. Capital Projects - 25 Year Forecast 2. Public Works 3. Administration – Town Hall 4. Emergency Services 5. Library 6. Parks & Recreation 7. Misc Items 9. Budgeted Expense 10. Trans to Reserves 11. Budgeted Revenue 12. Trans from Reserves 13. Levy Requirement Council Direction/Comments

Notes: The operating budget in most cases has a 2% increase over the 2016 budget. Managers will be fine tuning their operating budgets for the next presentation Town Hall Roof 35000 Signs Warsaw Cooling System $7000

Tangible Capital Assets TCA - Tangible Capital Assets > $5,000 The focus of this presentation is to introduce the 2017 capital projects and purchases. The Managers were given an asset listing for assets do to be replaced in 2017 as well as a listing of assets that are past due to be replaced. These were provided as a budgeting tool for the managers. There are several assets in our inventory that are not listed on the 25 year forecast.

2017 Capital Items from 25 Year Forecast AMP Phase I Road Deficit $180,107 AMP Phase II (56,283-19000 =37283 moved to 2018) $19,000 #20 Roads Truck $220,000 Douro CC Roof $153,000 Public Works Facility $1,075,000 Public Works Tender Documents$100,737 Postage Meter $6,000

2017 Capital Items from 25 Year Forecast Bunker Gear (10 sets) $23,000 Medi #5 Stn #5 Lake $53,000 Tanker #4 @ Stn #4 Warsaw (1994) (From 2016 Approved) $285,000 Funded through Reserves $2,114,844

Public Works Capital Surface Treated Roads Sawmill Road – Sect 68 – 2.3 km 3rd Line Dummer to 4th Line Dummer Double Coat $85,875 Golf Course Road – Sect 5 – 1.7 of the 2.2 km McCrackens Landing Rd to Barnes Rd Double Coat $59,500 Douro Eighth Line – Sect 143 - .8 km County Road 4 to Nassau Double Coat $28,000

Public Works Capital Surface Treated Roads Division Road – Sect 13 – 1.3 of 5.3 km Indian River Line to Douro Third Line Patch, single coat and brushing $35,150 Clifford Road – Sect 39 – 2 km Third Line South Dummer to South St. Brushing, Ditching, Gravel Prep $78,487 Lynch’s Rock Road – Sect 126 – 2.8 km Douro Fifth Line to Douro Third Line Single Coat $49,000 Indacom Drive - 2016 $24,368

Public Works Capital Surface Treated Roads Douro Third Line – Sect 127 – 1.3 km Lynch’s Rock Rd to County Rd 4 Single Coat $22,750 Douro 9th Line Road – Sect 164 – 1.2 km County Road 4 to Division Rd Gravel and Double Coat $64,753 South Bay Road – Sect 74 – 1 km County Road 6 to North Limit Gravel and Double Coat $66,302

Public Works Capital Gravel Roads Eighth Line Road South Dummer – Sect 19 – 3.6 km Webster Road to North Limit - Gravel $70,888 Eighth Line Road South Dummer – Sect 201 – 2.9 km Webster Road to County Road 8 – Gravel $39,171 Third Line Dummer – Sect 64 – 1.5 of 2.1 km Caves Road to County Road 6 – Gravel $33,652

Public Works Capital Gravel Roads Douro Fifth Line Road – Sect 137 – 1.3 km Centre Road to North Limit Brushing $13,903 Douro Fourth Line Road – Sect 135 – 3.9 km County Road 4 to North Limit Brushing & Ditching $97,394

6th Line of Dummer Pit Rehabilitation Ministry Of Natural Resources Directive 3 Year Project Approximately 637 feet Building Slope and Top Soiling Project$60,000 2016 - $26, 665 2017 - $16, 660 2018 - $16, 660

Public Works Capital Gravel Roads Twelth Line Road South Dummer Sect 24 – 6.3 km Highway 7 to North Limit Sect 203 – 2.2 km Highway 7 to 12th Line Road South Dummer (road allowance) Sect 204 - .2 km Forced Road to Private Lane $1,000,000 OCIF funding application - $835,440 Township Expense not funded – Land acquisition - $9,000, legal - $10,000, 10% - $83,544, HST - $17,600, Labour

12th Line Dummer – OCIF Funding An application for OCIF funding will be submitted by October 21, 2016 for reconstruction of the 12th Line of Dummer. We are eligible for $1,890,319 top up funding. If successful the funding is for 90% of the project cost. The Township’s portion would be the remaining 10% plus ineligible costs such as land acquisition, legal fees, finance charges

Roads Needs Study The last roads needs study was completed in 2009. It’s recommended to have the roads appraised every 5 years. It seems that with funding programs asset appraisals are part of the process. It is a good risk management practice. It is estimated that a roads needs study would be $15,000.

GPS – Vehicles/Equipment Annual Patrol software costs $4,000 Initial Patrol Setup $1,300 Tablet $1,200 Labour to monitor Hardware/Software $25,000 Risk management – reporting Total GPS = $31,500 Roads Truck $220,000 Funded with Capital Reserves $220,000, Taxes

Gravel Pit - Licensing Over the next 7 years the Township will be applying for licensing to crush and extract gravel from the newly purchased gravel pit. Until a consultant is hired the costs are unknown at this time. Rough estimate: $250,000 Funded through reserves.

Total Public Works Capital Work To summarize the 2017 Road Capital work: Surface Treated Roads: $514,185 Gravel Roads: $415,007 12th Line of Dummer $1,000,000 Total Road Project Capital: $1,929,192 Funded with: Gas Tax $210,000, Reserves $139,368, OCIF Funding $50,000, OCIF Top Up $835,440, DC $25,000,Taxes Reserves: 25 year forecast $164,000, Construction $164,000, Indacom $129,841 Dc development charges

Emergency Services Capital Fire Hose $5,000 Grass Fire Skid Unit $4,000 Donwood Parking Lot $19,000 Dry Hydrant Modification 3 locations $5,000 Bunker Gear $23,000 Medi Van Stn 5 $53,000 Tanker #4 @ Stn #4 Warsaw $285,000 Total Capital $394,000 Funded with DC $9,000, AMP Phase II Reserves - $19,000, Capital Reserves $371,000, Fire Reserves 10,000, Taxes

Library Capital Books (Including E-Books) $13,500 Defibrillator $1,800 Computer $1,000 Funded with DC $5,000, Taxes

Warsaw & Douro CC Capital Parking Lot Retaining Wall (2016) $30,000 Compressor Cooling System $20,000 Funded with Taxes Douro CC Roof $153,000 Funded with Capital Reserves

Parks and Recreation Douro North and South Park Entrance Rehabilitation $9,500 University Student to complete Recreation Master Plan $20,000 McCrackens Landing Parking $3,000 Clintonia Park Equipment $25,000

Administration/Council Canada’s 150th Celebration with County/Township $5,000 Township Event Day $7,000 Climate Control Adaptation Project $7,000 Funded with $7,000 funding, Taxes Postage Meter $6,000 Funded with Capital Reserves

Miscellaneous Items Centre Dummer Cemetery and Historical Committee - $10,200 I am waiting for details of the Historical Committee requests. Funded with Reserves

Policing Good news – There will be a small increase in policing costs from 2016 - $4,000 A wage settlement has been settled: 2017- 1.9%, 2018 – 1.75% 2016 – Estimated Billing Cost per Property $277.17 2017 – Estimated Billing Cost per Property $277.48 Total 2017 Estimated Billing: $1,029,720

Budgeted Expense Requirement Investment in TCA $4,020,629 Operating $5,650,031 Transfer to Reserves $ 939,373 Total Expenses: $10,610,033

Budgeted Transfer to Reserves Details 25 Year Capital Forecast $582,739 Rd Equip Reserve $ 55,788 (This is from the Equip Rental Rates less the expense of running the equipment) Gas Tax Reserve $216,746 Retirement Benefits Reserve $ 7,100 Policing Reserves $ 5,000

Budgeted Transfer to Reserves Details Severe Weather Reserve $ 25,000 Election Reserve $ 10,000 Solar Panels $ 25,000 Self Insurance $ 12,000 Total Transfer to Reserves: $939,373

Budgeted Revenue Revenue $ 1,057,173 (Contracts, Permits & Fees, Rental, Sales, Other) Internal Equipment Rental $ 512,486 Federal Grants (Gas Tax) $ 216,746 Provincial Grants (OMPF) $ 600,000 Provincial Grants (OCIF) $ 885,440 Provincial – Library, RIDE, Climate$ 29,808 Transfer From Reserves $2,549,412 Total Revenues: $5,851,066 OMPF – 581,000 2015 amount OCIF – Formula Bases $25,000 Gas Tax 206894 Changes location of Internal Equipment Rental

Budgeted From Reserves Details 25 year forecast $2,114,814 Development Charges - Roads $ 25,000 - Library $ 5,000 - Parks $ 2,000 - Fire $ 9,000 Fire Reserve $ 10,000 Gas Tax Reserve - Roads $210,000 2015 Tax Rate Error

Budgeted From Reserves Details Self Insurance $ 12,000 Parkland $ 5,000 Retirement Benefits $ 7,000 Cemetery Reserve $ 10,200 Road Construction Reserve $139,368 Total $2,549,412

Budgeted Levy Requirement 2016 Budgeted Requirement from Tax Levy: $4,329,485 2017 Estimated Requirement from Tax Levy: $4,758,967 Increase for 2017: $ 429,482 This is a required levy percent increase of 9.9%

Increased Residential Household Cost On each $100,000 of assessment this would equal a $32.11 increase from 2016. Changed from $26 to $16 per $100,000

Council Comments/Discussion