Policies and Procedures Related to Student Issues Christine Reed Davis, Dean of Students Larry Gourdine, Assistant Dean of Students Kristan Holzman, Withdrawal Advisor Thursday, August 4, 2016 New Administrator Orientation Introductions

Dean of Students Office Who are we, and what do we do? We are more than the “principle’s office” NAVIGATE ·         We help students navigate their Niner Experience – and that journey can take many paths ·         Several different programs within our Office Orientation Parent & Family Programs Fraternity & Sorority Life Off Campus & Volunteer Outreach Minority Support Services Veteran Student Support Women’s Programs Latino Student Support Student Conduct ·         We help connect students to different leadership and recognition opportunities o   Peer mentoring leadership positions o   Honors and awards o   Commencement Speaker & Bell Ringers

Noble Niner Guiding principals for our conversations with students The Noble Niner = 9 tenants that we want students, faulty and staff to aspire to during their time at UNC Charlotte and beyond Developed in 2007 by students and approved by the Board of Trustees

How We Can Help Faculty Department meetings/trainings Role of Dean of Students Office Information on Code of Student Responsibility and Code of Academic Integrity Information on reporting student behaviors of concern Discussing how to handle disruptive classroom situations Presentations to classes

FEDERAL POLICIES

Federal Policies Family Educational Rights and Privacy Act (FERPA) - Federal legislation in place since 1974 - Protects student educational records as private: *Grades/Academic Progress *Financial Aid *Student Accounts *Conduct Records -Information cannot be released without written consent of student unless: *legitimate educational need to know *tax dependency *health and safety issue

Federal Policies Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act  - Federal legislation in place since 1990 - Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses - Annual Campus Security Report published October 1st - Failure to report crimes can result in hefty fines from the federal government

Federal Policies Violence Against Women Act (VAWA) Campus Sexual Violence Elimination (SaVE) Act - Reauthorization of VAWA legislation in place since 2013 - Campus SaVE legislation in place since 2014 - Governs higher education institution responses to and prevention of: *sexual assault *domestic violence *dating violence *stalking

Federal Policies Title IX - Federal legislation in place since 1972 - Prohibits discrimination on the basis of sex in any federally funded education program or activity - April 2011 “Dear Colleague Letter” provided guidance to colleges and universities regarding reports of sexual assault *duty to investigate and address reports of assault - April 2014: *White House Task Force on Sexual Assault Report *Dear Colleague Letter Q&A Report - Additional guidance on confidential resources on college campuses New Title IX Office on campus staffed by Dawn Floyd, Title IX Coordinator

UNIVERSITY POLICIES Two important University policies governing student conduct – behaviorally and academically

University Policies Code of Student Responsibility - University Policy 406 - Applies to every student who has accepted admission - Governs student behavioral conduct inside and outside of classroom - Can be applied to off campus behavior - Overseen by Office of Student Conduct - Behaviors reported via online submission: * incidentreport.uncc.edu * by University Police, faculty, staff, other students - Attorney/Non-Attorney Advocate rights - Records protected by FERPA Behavior within classroom can be addressed through Code of SR, depending on TYPE of behavior At the very least, we reserve the right to have an “educational conversation” with a student if their behavior does not rise to the level of a Code of SR violation Conduct violations can be adjudicated by a single administrator, or by SGA Judicial Board, or Administrative Hearing Panel Conduct records are covered by the Federal Educational Rights and Privacy Act which protects the student’s educational records unless:

University Policies Code of Academic Integrity - University Policy 407 - Governs academic coursework - Overseen by Academic Affairs *Bruce Long, Chair of Academic Integrity Board - Record keeping maintained by Dean of Students Office (DSO) *faculty contact DSO to inquire about priors - Adjudication options: * Settlement Form * Academic Integrity Board - Submitting faculty member does have an educational need to know the outcome of the AIB due to the nature of the student-faculty relationship as it pertains to grading

UNIVERSITY PROCEDURES

University Procedures Campus Behavioral Intervention Team - “Niner Care Team” - Multi-divisional committee to address behaviors of concern and develop intervention plans *Dean of Students Office *Legal Affairs *Police and Public Safety *Counseling Center *Human Resources *Academic Affairs - Involuntary Protective Withdrawal Policy - Report an incident via incidentreport.uncc.edu or calling Dean of Students or PPS -Website resource: ninercare.uncc.edu

University Procedures Requesting Academic Accommodations - Students may seek assistance from Dean of Students Office (DSO) - Must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing academic accommodations - Faculty members are the ultimate decision makers regarding whether or not to grant accommodations - Review by DSO is not required! *Faculty have authority to make accommodations without DSO Website resource: dso.uncc.edu

University Procedures Requesting Incompletes - Students may seek assistance from Dean of Students Office (DSO) - Must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing Incomplete grades - Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes - Review by DSO is not required! *Faculty have authority to grant Incompletes without DSO Website resources: dso.uncc.edu; provost.uncc.edu/policies/grading rade of I is assigned at the discretion of the instructor when a student who is otherwise passing has not, due to circumstances beyond his/her control, completed all the work in the course.  The missing work must be completed by the deadline specified by the instructor, and no later than 12 months. If the I is not removed during the specified time, a grade of F, U, or N, as appropriate is automatically assigned. The grade of I cannot be removed by enrolling again in the same course, and students should not re-enroll in a course in which they have been assigned the grade of I.

University Procedures Withdrawal for Extenuating Circumstances -New Policy introduced August 2014 UNC System-wide limit on Withdrawals -Applies to Undergraduate students only -Limits self Withdrawals to 16 credits -If W limit met, earned grade is assigned to student -Withdrawals for Extenuating circumstances are unlimited -Medical, Psychological, Personal Crisis, or Military circumstances -Academic policy states that the Dean of Students Office is responsible for procedure Website resource: dso.uncc.edu; provost.uncc.edu/policies/academics/withdrawals

Withdrawal for Extenuating Circumstances Policy -Outlined procedural information is located on the DSO website withdrawal.uncc.edu

Web Resources Helpful University Sites: https://legal.uncc.edu/legal-topics/ferpa/ferpa-guidance http://titleix.uncc.edu https://dso.uncc.edu https://incidentreport.uncc.edu (submit online report) https://legal.uncc.edu/policies/up-406 https://legal.uncc.edu/policies/up-407 https://integrity.uncc.edu https://ninercare.uncc.edu https://provost.uncc.edu/policies/academics/withdrawals https://provost.uncc.edu/policies/grading

217 King Bldg 704-687-0345 dso.uncc.edu