Degree Works Update STC 2016 Lake PlacID

Agenda Ellucian Release Strategy 4.1.5 Upgrade DW Forum Update Year in Review: Degree Works SICAS Support Update Degree Works Usage Survey Transfer Finder SUNY Dashboards Update SICAS Summit

Ellucian Release Strategy

Ellucian Release Strategy Faster pace of releases (Targeting 2/year) 4.1.6 (Louie) Q2 2016   New UI for Transfer Equivalency SS (DPG) SEP performance enhancements (DPG) CRM Advise integration CSAT Balto Q4 2016 New Scribe reporting Localization method Daemon Scalability Implement load balancing UTC timestamp Eliminate need to restart services BanDW PreReq Togo Q2 2017 Eliminate direct DB integration Web Transit Revised SEP edit view API for iHub New Gen Course link (non-Banner) Yukon Q4 2017 SEP Multi-plan view SEP Tracking view New Gen DW dashboard

Ellucian Release Strategy Felix Q1 2018 BanDW Major BanDW Projected Grad BanDW Structured Reg New UI SureCode New UI SHPENTRY CSAT Hobbs Q4 2018 Goal Chaser Short Path eTranscript integration Imbedded metrics Other data source in RDS New UI Transfer Equivalency Admin Ban DW ExpTA Garfield Q1 2019 Goal Chaser Max Return Buttons Q4 2019 Goal Chaser Reverse Transfer

4.1.5 Upgrade

4.1.5 Upgrade Currently in all development instances; except for Cohort 13 Issues with development install/performance after install Production install schedule; changes made

4.1.5 Training sessions 4.1.5 Security Overview Localization Management Overview Localization Open Sessions

4.1.5 FEATURES Web based Scribe tool Updated Audit Worksheet API Extensive updates to the DW security

Degree Works ForuM Update

Degree Works Forum Update SUNY presence at conference “ActionLine Live” Benefits of attending this conference Notes from the conference are available on the SICAS website

Year in Review: Degree Works

Year in review: Degree Works Three Evaluation Questions: How many students have access (percentage of completion goal)? How many students/advisors are using the service? Is it effective?

Year in review: Degree Works Student access

Degree Works Usage Usage from April 2015 – April 2016 180,311 unique users 2,801,409 logins 144,462 new users added (11,113 average added per month)

Degree Works Usage Comparing 4/15 to 4/16: # users increased 99.8% # logins increased 243.7%

Degree Works Effectiveness Source: Spring 2016 Student Success Tools Survey of SUNY Academic Advisors Source: Fall 2015 Degree Works Implementation Survey of SUNY Functional and Technical Leads “Degree Works has a clearer presentation of course and degree requirements. You can spend less time explaining the degree requirements to a student and more time discussing their individual situation, educational experiences and path to degree. “ - SUNY Academic Advisor

SICAS Support Update

SICAS Support UPdate Help Desk tickets Outstanding requests 133 open help desk tickets 2015 – 731 completed tickets 2016 – 399 completed tickets Outstanding requests Workflow Email notification when jobs complete Possibility of SEP localizations

Available Support/Training Application Support Technical Support Software Patches and Upgrades Campus working group facilitation Monthly Q&A calls Student Outcome Tracking Customization Technical and Functional listservs SUNY campus expert referrals Conference presentations/updates on request Individual campus support on request Training: Scribe Student Education Planner Transfer Finder Student Outcome Tracking Localization Overview New User Technical Overview Technical Refresher Security Overview Individual campus trainings/webinars available on request

Degree Works Usage Survey

Degree Works Usage Survey Link Distributed via listserv (March) Intended to: Provide broad understanding of what DW functionality is being used (or is planned to be used) throughout SUNY better connect campuses with common interests (“who has already done this?”) document areas in need of SICAS support 28 respondents

Degree Works Usage Survey Results - High interest in the following functionality SOT SEP Prerequisite Checking Financial Aid Audit Athletic Eligibility SOC Audit Petitions and Workflow

Transfer Finder

Transfer Finder Training completed for Network 3; February 2016 Fall 2016 training planned for Network 4 Issues with 4.1.5 upgrade have delayed further testing All issues should be reported through the SICAS help desk Congratulations to Chris Hockey on his new position as Director of Registration and Records at Onondaga Community College

Degree Works Dashboards Update

Degree Works Dashboards Open your browser and go to www.suny.edu/analytics Select your campus from the drop down list enter your credentials then click on the Login button Select DegreeWorks Reporting from the Dashboards dropdown For a complete description of SUNY Dashboards: wiki.itec.suny.edu/download/attachments/9765134/2016-03-30%20-%20BI_Dashboards_v6.pdf

SICAS Summit

SICAS Summit VILLA ROMA RESORT CALLICOON, NY Thursday and Friday, September 29 and 30 Half day Thursday, all day Friday Presentations are 45 minutes each Request for proposals went out Deadline for proposals is June 22 Excellent way to learn and to share with your peers! Submit your proposal today!

Contacts Training and Support: Data and Analytics: SUNY System Administration: