Enron North America SAP Controls Project

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Presentation transcript:

Enron North America SAP Controls Project Business Risk Management Enron North America SAP Controls Project Project Timeline May 1, 2000 © 2000 Arthur Andersen All rights reserved.

Process Flow Scope of Work Process & Functions Outside SAP Custom Enron North America Scope of Work Process & Functions Outside SAP Custom Business Unit Processes & Functions Standard SAP Processes & Functions (Common Design) Custom Business Unit Processes & Functions Process & Functions Outside SAP Overall Process Flow Outside SAP - Manual processes or processes handled by another application. Custom Processes & Functions - SAP functions customized to meet the needs of the business process. Standard SAP Processes & Functions - Standard processes that are delivered by SAP.

Process Components Process Review Enron North America Meet with affected process owners to verify common control design and identify gaps Make appropriate changes to existing process maps Attend Functional testing to observe functioning of critical controls Facilitate resolution of expectations gaps related to controls Proposed In Scope Detail Review & Analysis A/P and Cash Disbursements A/R and Cash Receipts Bank Accounts and EDI Intercompany Transactions High Level Review to Determine Extent of Utilization Cash Flow Forecasting and Reporting Planning and Budgeting Cost Center Reporting and Allocation Out of Scope Capital Budgeting Cash Management and Investments Asset Acquisition to Retirement Inventory Management Purchasing and Procurement Project Definition Through Close Human Resources © 2000 Arthur Andersen All rights reserved. © 2000 Arthur Andersen All rights reserved.

Technical Components Interfaces Enron North America Meet with SAP team / legacy system developers to identify interface flow and controls Map interfaces with risk / control points Observe functional testing to ensure functioning of critical controls Report progress of interface accuracy and success throughout test cycles Proposed In scope 745.D Unify AP Invoices to SAP 838.D SAP Intercompany AP Invoice to Unify 744.D Unify AR Invoices to SAP 761.D Unify Intercompany AR-AP Invoice to SAP 800.D Lockbox - Bank of America TX 874.D Check Printing for ENA - Canada (C0293) 791.D Unify AR-AP Accrual & Reversal to SAP 849.D SAP to Credit Aggregation System Out of Scope 783.D EBS-Canada 799.D EBS-Citibank NY Citibank DE Bank of America TX 873.D CBM to CS by Profit Center (C0293) 775.D HL&P Utility Invoice (AP) 776.D SW Public Service Utility Invoice (AP) 777.D Arizona Public Service Utility Invoice (AP) 837.D PHH Cindant MasterCard to SAP 843.D Interfacing GPG & ENA Data Existing Interfaces 351.D SAP Payment info to Unify © 2000 Arthur Andersen All rights reserved. © 2000 Arthur Andersen All rights reserved.

Technical Components - Contd. Enron North America Conversions Meet with SAP team to identify converted data and verify conversion structure Assess conversion adherence to standard controls Proposed In Scope 763.D SAP Extend AP Vendor Master Data 738.D MSA AR Open Items to SAP 737.D Unify AR Open Items to SAP 811.D GL Balance Conversion (Enron - N/A) 842.D GL Balance Conversion (Enron - Canada) 819.D Asset Master Load (Enron - N/A) Out of Scope 765.D SAP Employee Receivables Account Group Open 767.D HR Master Data Employee Rec to SAP 815.D PS/IO Balance Conversion (Enron - N/A) 806.D Work Center Create/Change - Enron - N/A 807.D Project /WBS Create/Change - Enron - N/A 808.D Network Activity Create/Change - Enron - N/A © 2000 Arthur Andersen All rights reserved. © 2000 Arthur Andersen All rights reserved.

Process Project Team Enron North America (A) Involved at a high level to ensure leverage of business knowledge

Project Timeline Enron North America May 1 June 1 July 1 Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 Roles Review - Kate Agnew, Carrie Applewhite Compare listing of incompatible roles with current listing of ENA roles Communicate issues to site manager, corporate coordinator and security administrator Conduct follow-up on issues resolution Account Mapping - Kate Agnew, Craig Wescott Obtain and review system exception reports to verify completeness and accuracy of account mapping Resolve account mapping exceptions and discrepancies Conduct follow-upon issue resolution Canada Process Analysis - Kate Agnew, Jared Heep COMPLETE COMPLETE

Project Timeline Enron North America Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 A/P and Cash Disbursements Process Andy Willis Noor Kaissi Kate Agnew Utilizing existing process model, validate selected ENA business processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Communicate process gap analysis, issue resolution, and formulate action plan Conduct follow-up review to ensure resolution of high-risk issues were addressed

Project Timeline Enron North America A/R and Cash Receipts Process May Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 A/R and Cash Receipts Process Gillian Boyer Kate Agnew Tom Dawson Utilizing existing process model, validate selected ENA business processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Communicate process gap analysis, issue resolution, and formulate action plan Conduct follow-up review to ensure resolution of high-risk issues were addressed

Project Timeline Enron North America Intercompany Process May 1 June 1 Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 Intercompany Process Noor Kaissi Russ Montgomery Kate Agnew Utilizing existing process model, validate selected ENA business processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Communicate process gap analysis, issue resolution, and formulate action plan Conduct follow-up review to ensure resolution of high-risk issues were addressed

Project Timeline Enron North America Bank Accounts and EDI Process May Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 Bank Accounts and EDI Process Mary Ann Missman Alywin Fruge Utilizing existing process model, validate selected ENA business processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Communicate process gap analysis, issue resolution, and formulate action plan Conduct follow-up review to ensure resolution of high-risk issues were addressed

Project Timeline Enron North America Unify Interfaces - Bobby Joseph System Lock-down Scope Completion “Go Live” April 24 FIT 2 June 1 FIT 3 July 1 Unify Interfaces - Bobby Joseph Kevin Kosub Meet with SAP and Legacy developers Document interface controls Validate information Monitor/communicate results

Project Timeline Enron North America Cash Interfaces - Bobby Joseph System Lock-down Scope Completion “Go Live” April 24 FIT 2 June 1 FIT 3 July 1 Cash Interfaces - Bobby Joseph Tracey Judson Meet with SAP and Legacy developers Document interface controls Validate information Communicate results

Project Timeline Enron North America Credit Interfaces - Bobby Joseph System Lock-down Scope Completion “Go Live” April 24 FIT 2 June 1 FIT 3 July 1 Credit Interfaces - Bobby Joseph Kevin Kosub Meet with SAP and Legacy developers Document interface controls Validate information Communicate results

Project Timeline Enron North America Conversions - Bobby Joseph System Lock-down Scope Completion “Go Live” April 24 FIT 2 June 1 FIT 3 July 1 Conversions - Bobby Joseph Kevin Kosub Tracey Judson Meet with conversion team leads Review methodology documentation Review execution/conversion documentation Communicate Results

Key Business Observations Enron North America Reconciliation of cash application within SAP to primary account records maintained in Unify Settlements Ensure system ability to properly net trade Accounts Receivable and Accounts Payable Determine effective process for administering Prior Month Adjustments (PMAs) Resolve segregation of duties and process issues with ECT- Canada Ensure effective process design with regard to intercompany transactions

Process Timeline Objectives Timeline Enron North America Roles Review Compare listing of incompatible roles with current listing of ENA roles Communicate issues to site manager, corporate coordinator and security administrator Conduct follow-up on issue resolution Account Mapping Obtain and review system exception reports to verify completeness and accuracy of account mapping Resolve account mapping exceptions and discrepancies Timeline Complete May 1 - May 5 May 3 May 4 - May 9 May 15 - May 19

Process Timeline Objectives Timeline Enron North America Process Analysis Validate selected processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Issue Resolution Communicate written deliverable to site manager and process owners Conduct follow-up review to ensure high-risk issues were addressed Timeline May 1 - May 17 May 17 - May 19 May 22 - June 30 June 2 June 19 - June 23

Project Timeline Enron North America May 1 June 1 July 1 COMPLETE Deliver formal written results to site manager and process owners System Lock-down Scope Completion “Go Live” May 1 FIT 2 June 1 FIT 3 July 1 Roles Review - Kate Agnew, Carrie Applewhite Compare listing of incompatible roles with current listing of ENA roles Communicate issues to site manager, corporate coordinator and security administrator Conduct follow-up on issues resolution Account Mapping - Kate Agnew, Craig Wescott Obtain and review system exception reports to verify completeness and accuracy of account mapping Resolve account mapping exceptions and discrepancies Conduct follow-upon issue resolution Process Analysis Utilizing existing process model, validate selected ENA business processes. Analyze and prioritize new business risks and controls Identify and communicate process “gaps” to site manager Communicate process gap analysis, issue resolution, and formulate action plan Conduct follow-up review to ensure resolution of high-risk issues were addressed Canada Process Analysis - Kate Agnew, Jared Heep COMPLETE COMPLETE