Board Meeting 2-15-2017 BCEO Meeting 2-23-2017 CEO Report Board Meeting 2-15-2017 BCEO Meeting 2-23-2017

Human Resource Audit Total Compliance Connection finished their audit of our Human Resource Policy and Procedures. Finding lacking job description of two titles was not accurate and we offered to share those Suggested we limit temporary to 90 days, but that is not always possible when we have grant funded positions Recommended we change policy from Exempt/Non-Exempt to Overtime Policy and we will comply

HR Audit cont’d Suggested that our policy on vacation address what happens to unused leave time that cannot be carried forward. We will clarify the policy We will need a statement that ensures our donated sick leave time policy is not discriminatory Need to update our EEO policy to add gender identity and sexual orientation Performance evaluation mentioned in two place in Employee Handbook, need to eliminate one and clarify

HR Audit cont’d Code Ethics Policy and Dismissal Policy are contained in the handbook and signed and we have redundant signed forms. Recommend to do away with one Need to incorporate training on harassment policy and complaint procedures as well as workplace violence and proper interviewing techniques Questioned the need for valid Oklahoma Driver’s License on our application, but with 9 counties we think it should be retained

HR Audit cont’d Recommended we retain applications for no more than three years Suggested that we add some items to our written offer letter I-9s were in good order, everything they mentioned had been highlighted and corrected already. Will add retention in our policy Need to create a formal policy for retention of employment records Need to incorporate safety training on facilities emergency

HR Audit cont’d Need to address Disciplinary Philosophy in establishing whether we need a corrective discipline form Recommended a policy on resignation letters We will be working on the changes and present to the Board any changes in our Personnel Policy TCC was most complimentary of our Human Resource Policy and Procedures especially how complete they are for such a small organization

Planning Process We have completed milestone one, which is an agreement between the Board and the Chief Elected Officials Completed milestone two, a Strength, Weakness, Opportunity and Threat Assessment In order to comply with other required parts of the plan, Bill has been instrumental in creating a couple of groups to work on our interaction in providing services to individuals and businesses He has created FAST, Facilitating Access to Services Team which will be working on our centers ability to serve all clients

Planning Process He has also established an employer engagement group to work on aligning and reducing ineffective approaches to interact with the business community Has initiated conversations with the three community action agencies in our area to work on providing services to entrepreneurs and micro- enterprises We have several items that have to be addressed in our plan and that will take the bulk of our time over the coming weeks Our initial plan has to be published for comment in March so we can have it approved by the Board and BCEO meetings in April

Sector Strategies Part of the planning process requires the description of our efforts in sector strategies We have conducted such meeting over the last several years and will continue to do so. This is the advantage of having a dedicated staff to interact and provide service to the business community We have a warehouse and distribution group that has been meeting for several months We are adding an aerospace advisory board as well as one focused on the energy sector

Sector Strategies These need to be business led and we will be focused on getting a better understanding of their workforce needs and how we can align the workforce system to better meet those needs Our efforts will be dedicated to helping solve any issues facing them currently and in the future. As we progress we will be looking at creating other such advisory boards We need your help in being involved and helping us reach the right people in creating these sector strategies

Insurance Update Increased Director’s and Officers to $ 4 million Have Grant Writers Liability for $1 million Workers’ Compensation ERISA Bond Cyber Liability (new) Employment Practices Liability Insurance (new) Package Policy (GL, Property and Umbrella Cost is higher than budget line item

Budget Update Board’s Budget through half the year stands at 41% of budget. Know we will have cost overruns in training and travel for the Board, Insurance. Should be able to make up the difference in other line items, specifically in staff cost. Total Budget is below expected expenditure level, but the only item of some concern is in On-the-Job training which I will be asking Dynamic Workforce Solutions to address in a corrective action plan

Youth Council Yolanda is working to ensure the web site is up to date After reviewing the by-laws it was determined that the council needed to have the East Central youth providers actually nominated to the council Plans on working with the council to update their by-laws Monitoring the increased expenditure rate on Out of School Youth (OSY) to reach the required 80% level

Staff Happenings Hired new business services consultant, Carol Samuels who will be responsible for primarily working the five eastern counties Staff completed training on mitigating violence in the workplace and we have begun a process to continue more opportunities for internal professional development Vicki Murray, business services consultant, will moving to a part-time administrative position in the next few weeks We will be posting an opening to replace Vicki and hope to have a replacement by April

Staff As always, we are available to provide any support and/or information you might need We have access to a significant number of resources that might benefit you or your organization My contact information is eddieforeman@cowib.org and my phone is 405-622-2031.