Wadley Medical Education Center Touch Panel User’s Guide

Table of Contents Introduction Page 4 Start up Screen Page 5 Systems Warm Up Screen Page 6 Main Menu Screen Page 7 Presentation Mode Page 8 -Presentation Mode Main Menu Page 9 -Presentation Mode Introduction Page 10 -Presentation Mode Home Screen Page 11 -Presentation Mode Projector Displays Page 12 -Presentation Mode Podium Preview Display Page 13 -Presentation Mode DVD Controls Page 14 -Presentation Mode Lighting Controls Page 15 -Presentation Mode Microphone Controls Page 16 -Presentation Mode Muted Microphones Page 17 Video Conference Mode Page 18 -Video Conference Mode Main Menu Page 19 -Video Conference Mode Introduction Page 20 -Video Conference Mode Home Screen Page 21 -Video Conference Mode Projector Display Page 22

Table of Contents Video Conference Mode (continued) -Video Conference Mode Projector Screen Controls Page 23 -Video Conference Mode Podium Preview Display Page 24 -Video Conference Mode DVD Controls Page 25 -Video Conference Mode Lighting Controls Page 26 -Video Conference Mode Microphone Controls Page 27 -Presentation Mode Muted Microphones Page 28 -Video Conference Mode Projector Screen Layouts Page 29 -Video Conference Mode Source to Send Page 30 -Video Conference Mode Source to Send Cameras Page 31 -Video Conference Mode Camera Presets Page 32 -Video Conference Mode Camera Controls Page 33 -Shut Down Options Page 34 -Shut Down Screen Page 35 Quick Reference Guide Page 36 Page 37

Introduction The touch panel that is being used for this room is a Crestron touch panel programmed specifically for use with the available components. When pressing the buttons to request the panel to do something (i.e. “start presentation”), it may take a few seconds to be completed. The process that goes on behind the scenes is as follows: The touch panel sends the request to the Crestron “control unit”. The control unit then processes the request. The request is sent to the component. The component responds to the request. The control unit verifies that the request has been initiated. A signal is sent to the panel that the request has been completed. When a button (request) is pressed it will take approximately eight seconds for that request to be completed. However, if the button is pressed several times, another eight seconds is added on. If the button is pressed repeatedly the control panel will see the command as an error and will not perform the command. It is always best to press the button once. For example, if you press “send presentation” and you get a black screen, this may be an indication that the computer is off.

Main Menu The main menu has three options: Presentation Mode Video Conferencing Mode Shutdown

Presentation Mode

Presentation Mode Presentation Mode Depending on the room you are in there can be several options to help facilitate your presentation: In some rooms you may have the option to choose either the PC or Laptop. In other rooms there may be different types of equipment available like a document camera or a ceiling camera. Each room’s available devices can be determined by selecting any of the display options. These options will allow you to display the device you choose on which ever display you choose.

Presentation Mode Presentation Home Screen: This is the main presentation screen. You have three options to use for your presentation: Computer (PC) Laptop Blank Screen is blacked out so nothing is shown in the presentation screen

Presentation Mode Display Controls: This screen lets you decide what is displayed on the projector. The “Stage Left” and “Stage Right” are based on the presenter’s perspective. -PC display copies what is displayed on your computer screen. -Laptop displays what is plugged in through the podium VGA or HDMI laptop connections

Presentation Mode Display Controls Continued: -BLANK display completely blacks out the screen. - ON/OFF completely turns the monitors on or off

Presentation Mode Camera Controls: After selecting the preferred camera, you will be able to move the camera: Up Down Right Left Zoom in (closer to you) Zoom out (farther away from you) You will also be able to select several camera presets.

**Note: this only controls volume locally. Presentation Mode Microphone Volume: This controls the microphones in the room. The different microphones present are: The microphone permanently located on the podium The wireless lapel microphone that can be worn by the presenter The microphones located on top of the desks for student use. **Note: this only controls volume locally.

Presentation Mode Muted Microphones: When the microphones are muted, the “mute” button will show up bright blue, and the white bar typically indicating the volume will disappear.

Video Conference Mode

Video Conference Mode The video conference mode can be used in various ways such as to teach a class, hold a meeting, or view live procedures. It is meant to connect two or more distant locations in the same building, across town, or across the world. Video Conferencing can be a very interactive tool by introducing students to various cultures, customs and ideas. The outcome and use of the equipment is solely up to the presenter as to whether they wish to use it as an extension of a lecture hall or to incorporate some interactivity into the conference. There are, however, some limitations to the use of the equipment including full motion videos (watching a DVD). This is caused by the frame rate in which the equipment is able to send and receive the images (DVD). Another limitation is the movement of the speaker due to the camera not following the speaker when they move around. In most cases the speaker is stationary and gives the lecture within the frame shot of the camera.

Video Conference Mode Video Conference Home Screen: This is the main screen you will find all of the basic video conference controls. The room master volume is located in the bottom left corner on any screen within the video conference controls.

**Note: this only controls volume on YOUR END of the conference Presentation Mode Microphone Volume: This controls the microphones in the room. The different microphones present are: The microphone permanently located on the podium The wireless lapel microphone that can be worn by the presenter The microphones located on top of the desks for student use. **Note: this only controls volume on YOUR END of the conference

Video Conference Mode Muted Microphones: When the microphones are muted, the “mute” button will show up red. “Mute Students” will only mute the microphones on the student tables and outgoing audio will still be heard during a conference. “Mute All Mics” will mute all outgoing audio in the room, and the local volume bar will disappear.

**Note: these only control the layout on YOUR END of the conference Video Conference Mode Confidence Monitor: These presets will determine what is viewed on the confidence monitors. These do not affect the video conference in any way, but merely change the item of the screen. **Note: these only control the layout on YOUR END of the conference

Video Conference Mode Video Conference Source Control: This section of the panel controls what is sent through the video conference feed. The right 3 options control which camera is being used in the room “Stop Content” stops the connected PC/Laptop to the connected sites and local projectors.

Video Conference Mode Camera Presets: Other than the screen layouts you have some camera presets that can be used.

Video Conference Mode Camera Controls: After selecting the preferred camera, press the near button and you will be able to move the camera: Up Down Right Left Zoom in (closer to you) Zoom out (farther away from you) You will also be able to select several camera presets.

Video Conference Mode Video Conference Home Screen: When finished with your meeting, please shut down the system. Select shutdown on any of the main screens.

After selecting shut down, you will be prompted once again to ensure that you wish to shut down the equipment. Select your option.

Presentation Mode: Show presentation locally Quick Reference Guide Presentation Mode: Show presentation locally Videoconference Mode: If you are connecting with remote sites or a content server (recording).

What is displayed on the confidence monitor Return to the main menu Turns off the room These buttons control what the receiving site sees. Choosing one of these will send your computer/ laptop to remote sites and local room. Mutes audio sent to remote sites & recording server Controls in room volume. Pre-set camera layouts for presenter. Zoom camera/Move Camera