New Members Orientation Krasimir Kashinov, President 2016/2017 CRYSTAL CITY EVENING TOASTMASTERS New Members Orientation The purpose of this presentation is to help new members get familiar with the club mission, the Toastmasters education program, and the various meeting roles. It is also intended to make members think of how the club can help them achieve their specific goals. The following slides summarize the most important information from the CL and CC manuals and the presentation is created in an effort to encourage new members take various meeting roles shortly after they join Crystal City Evening Toastmasters. Krasimir Kashinov, President 2016/2017

Overview Toastmasters Mission and Values Education Program Meeting Roles New Member Practices Club Success and Opportunities for Members

Toastmasters Club Mission: To provide a supportive and positive learning environment in which members have the opportunity to develop communication and leadership skills Values: Integrity Respect Service Excellence CCET has over 20 years of history and it is know as a high performance club. The club Mission is to provide a supportive and positive learning environment in which members have the opportunity to develop communication and leadership skills and as all Toastmasters clubs we share the values of Integrity, Respect, Service, and Excellence.

Education Program Competent Communicator Manual - Follow the speech project objectives - Contact your evaluator before the speech - Evaluators fill out the evaluation form - Keep tracks of speeches and receive a CC Award The Education system of Toastmasters is organized in 2 main tracks - Communication and Leadership. There is a manual for each that serves as a roadmap to earning a CC and CL award. Starting with the Competent Communicator (CC) manual – it consists of 10 speech projects, each project has certain objectives. The very first speech is the Icebreaker and each following project emphasizes on specific skill such as body language, vocal variety, visual aids, etc. To get credit for each speech members should bring their manual at each meeting and have evaluator fill out the form that follows each project. Speakers are encouraged to check with their evaluators before the meeting and ask for specific feedback during the evaluation. After completing the 10 projects members receive a Competent Communicator Award. An application form can be found at the end of the manual. After Completing the CC manual members can choose from advanced communication series as Story Telling, Speaking to Inform, Technical Presentations and others. NEW Educational program will be introduced in 2017

Education Program Competent Leader Manual - Complete 10 Projects - Last page lists minimum requirements - Help organize club events - Keep tracks of projects and receive a CL Award The Competent Leader (CL) manual also consists of 10 projects but they are organized in a different way. The last page of the manual lists the minimum requirements for each project. The functional roles that members take during meeting count toward completing the requirements but there are other projects outside regular meetings such as organizing club events, mentoring, and team building. The Organization and Delegation Project for example can be completed by organizing speech contest or club event, or contributing to news letter, or starting a PR campaign. After completing all 10 projects members receive a Competent Leader award. To get credit for each speech members should bring their manual at each meeting.

Progress for each track Education Program Progress for each track Members are encouraged to work on both tracks in the same time. The ultimate award is Distinguished Toastmaster.

Functionary Meeting Roles Toastmaster of the Day (TMOD) At the meeting - Act as the general host of the meeting - Follow the agenda moving the meeting as scheduled Before the meeting - Check and announce last minute changes with the VPE - Contact speakers At the meeting: The TMOD acts as the general host of the meeting. Follows the agenda moving the meeting on schedule. Explains the structure of the meeting to the audience. Starts the meeting with short introductions. Asks members to introduce themselves and answer an icebreaker question which preferably incorporates the meeting theme. Introduces Speakers and other functionary roles. Asks for votes after the 3rd speaker. (if there are 3 scheduled speeches). Remains standing until other speaker assume control of the podium. Before the meeting: Check and announce last minute changes with the VP of Education. Ask the VPE or any other club officer for TMOD script

Functionary Meeting Roles General Evaluator: - Introduce the Evaluation team - Conduct the Evaluation portion of the meeting - Identifie areas for improvement Speech Evaluator: - Talk with the speaker before the meeting Obtain speech project manual from the speaker General Evaluator: Introduces the Evaluation team and conducts the evaluation portion of the meeting. Asks for a vote on the Best Evaluator after the 3rd evaluation speech. Asks for Timer and Grammarian report. Gives general evaluation report of the entire meeting suggesting areas for improvement. For example: did the meeting start on time, was the room ready, did each member receive an agenda, were all guests welcomed, etc. Speech Evaluator: Talks with the speaker before the meeting. Completes the speech project manual of the speaker. Review Effective Evaluation (item 202)

Functionary Meeting Roles Grammarian Ah\Um Counter: - Listen and comment on effective use of grammar - Announce word of the day Timer: State and tracks expected time for each speech Explain light signals Table Topics Master: - Explain the purpose of Table Topics and how to do them Encourage members who do not have specific role and guests to participate Grammarian Ah\Um Counter: Listen and comment on effective use of grammar and announces word of the day. The word of the day can be connected with the meeting theme. Table Topics Master: Explain the purpose of Table Topics and how to do them. Encourage members who do not have specific role and guests to participate. Chooses appropriate questions. The questions can be connected with the theme. Timer: Check timing board before the meeting. State and track expected time for each speech (to include prepared speeches, table topics speeches, and evaluations) and explains light signals. Timing Procedures: Prepared speeches All prepared speeches form the CC Manual except speech 10 are from 5 to 7 minutes A green signal will be displayed at 5 minutes A yellow signal will be displayed at 6 minutes A red signal will be displayed at 7 minutes and will remain on until the conclusion of the speech. Table Topics A green signal will be displayed at 1 minute A yellow signal will be displayed at 1 minute 30 seconds A red signal will be displayed at 2 minutes and remain displayed until the speech is concluded. Evaluation A green signal will be displayed at 2 minutes A yellow signal will be displayed at 2 minutes and 30 seconds A red signal will be displayed at 3 minutes and remain displayed until the evaluation is concluded.

New Members Request a mentor Complete member questionnaire - Set specific goals and share them - Deliver Icebreaker in the first 2-3 weeks - Request Meeting Roles form the VPE - Keep track of your progress - Share feedback and ideas how the club can serve you better New Member Practices: Request a mentor after joining the club Complete Member Questionnaire Set specific goals and share them with the mentor Deliver Icebreaker in the first 2-3 weeks Request Meeting Roles by e-mailing the VP of Education Keep track of your progress Share feedback and ideas how the club can serve you better Determine specific ways to benefit from your membership

Club Success and opportunities for members - 2017 Goal - President Distinguished - Speech Contests Mentorship Write articles and newsletters Get a high value per meeting The club objective is to support members achieve their communication and leadership goals. Other opportunities that the membership presents are: competing in speech contests, writing and publishing newsletter, mentoring new members, organizing events outside the regular meeting The Club strive to be President Distinguished and this largely depends on members delivering speeches and taking meeting roles. The CCET Board main focus is to serve all members and deliver the most value per meeting.