CIC: January TOT for Mentor and BT Forums “It’s all about student achievement.” Vanessa Nieto-Gomez vnietogo@houstonisd.org Jean Duffey jduffey@teacher-mentors.com

Agenda Agenda, Outcomes, Norms Connecting Activity Forum Structure Training CICs to Present: - BT Forum #3 - Mentor Forum #3 Reminders and Updates Closing

Outcomes CICs will be trained to present Mentor Forum #3. CICs will be trained to present BT Forum #3. CICs will be informed of program updates (mentor training, online courses, BT verification, communications push-outs).

Norms Active Listening Appropriate use of electronics Equity of voice Respect for all perspectives Confidentiality Norms are the standards or expectations by which a group has agreed to operate while working together. They should be used whenever two or more people are working together for a productive outcome. Norms help to maximize the productivity and effectiveness in a positive setting and ensure that individuals are respected. They place responsibility on individuals for expected behavior helping to build community in your group, and, at the same time allow for risk taking. Norms should be positive, kept simple and be few in number. The optimum situation is for the group to develop their own norms.

Parking Lot Anytime during the training, you are invited to write a concern, question, or comment on a post-it and place it in the designated area.

Forum Structure Connecting – Includes: - Outcomes, Norms, Agenda, and Parking Lot - Introductions, and Icebreakers, Preparing for the Learning Learning – Includes: - Reviewing Previous Learning - New Learning Managing – Includes: - Old and New Business - Announcements/Updates Closing – Includes: - Reflecting on learning - Training Evaluation

Connecting Activity Add-a-Word Story Each table will begin with the sentence stem, “As a CIC on my campus, I . . . . “ The teacher with the most years of experience begins by saying the sentence stem and then adding one word. Going counter clockwise, the next person says everything the first person said and adds another word. The third person says everything the second person said and adds another word. This continues until time is called. The person who spoke last will repeat the table’s story to whole group. The connecting activity is a working memory capacity building skills. It is an example of an activity that can be used at all grade levels. Explain to participants that they will learn the importance of building capacity for working memory during the training. Point out that the repeated words will probably not be remembered tomorrow. It is currently in working memory and gone tomorrow or later tonight unless you continue to practice.

CIC Feedback, Updates, Reminders

Feedback What is the best way to communicate with BTs? What PD needs for BT would you recommend? Any recommendations for NTA? Any suggestions on CIC job description?

CICs Should Have Already: Met with BTs to show them how to verify their Mentor’s MAS entries Reminded mentors who were assigned in August, to have completed MAS entries of BT support through October. (MAS closed for these mentors October 31.) V is getting emails from BTs asking about how to verify Mentor’s MAS entries, so she knows that there are some CICs who have not yet gotten this done. Get it done ASAP. The deadline for MAS entries was extended to Oct. 31 for those who were assigned to mentor in August, so it is now too late.

Approaching Deadlines CICs should: Send principals directions to approve BT/Mentor relationships by mid-October. The link for the directions on the website are in the “News You Can Use #5” email sent to CICs Oct.6th. Tell mentors the number of monthly MAS logs will be adjusted according to when they were assigned. For example, if they are assigned in the second week of the month, they will need to complete 2 logs for that month.

CIC Documents Remember to: Upload required documents in the course 177001 PD_CIC Document Submissions; Register on OneSourceMe Include agenda and sign-in sheets for all meetings and forums Maintain records and documents on worksheets presented during summer training (available on website under documents) Keep records of emails sent to mentors as evidence in case a mentor denies being informed of something. Review of expectations outlined during summer CIC training.

CIC Binder Remember to: Include agenda and sign-in sheets for all meetings and forums Maintain records and documents on worksheets presented during summer training (available on website under documents) Keep records of emails send to mentors as evidence in case a mentor denies being informed of something. Review of expectations outlined during summer CIC training.

CIC Documents Due MARCH 10th Before Spring Break: Upload documents in the course 177001 PD_CIC Document Submissions. Register OneSourceMe. Campus Orientation Agenda/Sign-in Sheets (due now) BT/Mentor Forum Agenda/Sign-in Sheets (due as you complete forums) BT/Mentor Assignments and MAS Monitoring #4 One-on-One Conferences with Beginning Teachers #5 One-on-One Contact with Mentor #6 Expect Survey Monkey link to complete CIC survey (Week of Feb. 20th) Required for stipend payment. Review of expectations outlined during summer CIC training.

Reminders for Everyone If you can’t remember your password, and you click “reset password,” you will not get a response because it does not work. You must call the help desk while you are sitting in front of your computer, so you can have a conversation with the support tech and test the new password before you hang up.

Individual Monitoring Charts Review of expectations outlined during summer CIC training.

Individual Conferencing Charts Change to final due dates. Conferences with both BTs and mentors should be completed by Mar. 10.

Campus Administration Liaison Thank you for communicating push-outs to designated targets (mentors, teachers, faculty) Thank you for your efforts to inform BTs of PD opportunities. As a result, there has been an increase in attendance.

Reflecting on the Training Complete the CAL Survey: What’s working? (What is going well so far this year?) What are your challenges/concerns? (Have there been any challenges or concerns that have been difficult to resolve?) What might be your next steps? (What might you do to address any pending concerns? How will you use what has been presented in this training?) What can I do for you? (What kind of continued or additional support would you like from Vanessa and Jean?)

Accountability Check-In Indicate on the CAL Survey (Check-In) the tasks that you have completed. Completed mentor/mentee relationships in MAS Documented conference with BT on One-on-One Conference sheet Visited BTs and documented on BT/Mentor Assignments and MAS Monitoring sheet Sent letter informing mentors of training requirements Informed BTs of Campus Forum #1 date Informed Mentors of Campus Forum #1 date