Module 4: Building Reports ELMO Coordinator Training

Welcome to ELMO Training for Building Reports Contents Getting Started Creating Three Kinds of Reports: Tally Report List Report Standard Form Report Exporting Data from Reports

Getting Started You may want to see how many times something was reported:

Getting Started You may want to see a list of submissions:

Getting Started You may want to see a summary of all responses to a form: State that this is different from slide 3 because slide 3 focuses on specific questions on the form, while this is all questions on the form.

Activity for Building Reports Module The elections in country X have been completed, and the world wants to know how well they were conducted. You must create preliminary reports in ELMO to show whether there were any issues in the way things turned out and international standards related to democratic elections.

Activity for Building Reports Module This module consists of four activities. Please complete the following: Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data

Getting Started Select the Reports menu

Getting Started Select Create New Report

Getting Started Hint: click Show Examples to see examples for each type of report.

Creating a Tally Report Mark the button next to Tally Report Click Next>

Creating a Tally Report You can tally, or total, Answers per Question or Responses per Answer

Answers per Question Say: Will list whatever questions are chosen in a table or bar chart and count the number of times a particular answer was given; say codes are being used in place of question names and that these will be explained in a few slides This lists the number of times a particular answer was given for each question.

Responses per Answer Say: Will cross-tabulate answers from two questions; explain that 50% of East choose Good, or a similar example. This lists the number of times a particular combination of answers was chosen.

Creating a Tally Report Tally Reports can be Tables or Bar Charts

Table

Bar Chart

Creating a Tally Report Table Reports can report raw totals or percentages. Choose from: No Percentage Percentage Overall (block/table total) Percentage By Row (block/row total) Percentage By Column (block/column total)

Percentages No percentage (raw totals) Percentage Overall Pick some blocks and compare them across the four tables to demonstrate the difference (ex. The top left block can be 1, 3.1% (1/32), 12.5% (1/8), or 20% (1/5))

Percentages Percentage By Row Percentage By Column Pick some blocks and compare them across the four tables to demonstrate the difference (ex. The top left block can be 1, 3.1% (1/32), 12.5% (1/8), or 20% (1/5))

Creating a Tally Report Bar Charts cannot display percentages. Instead, they can appear either: Side By Side Stacked

Bar Styles Side By Side Stacked

Creating a Tally Report You can display questions with their full titles or with their codes Be sure to give your report a logical name before clicking Next> For codes, refer back to slide 12 for an example

Creating a Tally Report Choose at least one form that you wish to base the report on

Creating a Tally Report – Answers per Question Choose either: a specific question as the basis for the form an option set to create a report for all questions containing that option set Select Run to create the report Don’t worry about applying calculations.

Creating a Tally Report – Responses per Answer Choose an attribute or question for both the row and the column Select Run to create the report

Questions? Before we continue, Pause here to ask if anyone has any questions

Activity for Building Reports Module Activity 1. Creating a tally report - Create a table report to display responses per answer - Create a bar graph report to display answers per question; choose any question Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data

Creating a List Report Click the button next to List Report Click Next>

Creating a List Report You can display questions with their full titles or with their codes Be sure to give your report a logical name before clicking Next>

Creating a List Report Choose at least one form that you wish to base the report on

Creating a List Report Add one column for every question you wish to display in the report Select Run to create the report

Example List Report

Questions? Before we continue, Pause here to ask if anyone has any questions

Activity for Building Reports Module Activity 1. Creating a tally report Activity 2. Creating a list report - Create a list report; include one attribute and two questions Activity 3. Creating a standard form report Activity 4. Exporting data

Creating a Standard Form Report Click the button next to Standard Form Report Click Next>

Creating a Standard Form Report Select the form to summarize Select a question ordering preference By Number: questions appear in the order they are listed in the form By Type: questions of the same type (ex. text, date) appear together ADD NOTE TO EXPLAIN NUMBER VS TYPE

Creating a Standard Form Report You can display questions with full titles or with their codes Select whether the report… Shows all text responses OR Excludes long text responses Excludes all text responses NOTE ON PROVIDING EXAMPLE FOR TEXT VS NO TEXT Why all these options? Sometimes text answers can be very long!

Creating a Standard Form Report Mark the box and select a question by which to split the report (optional) Leaving this option unmarked will display the report regularly (all responses shown together) Give the report a logical title Select Run to create the standard form report

Creating a standard form report

Questions? Before we continue, Pause here to ask if anyone has any questions

Activity for Building Reports Module Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report - Create a standard form report of the form “Electoral Observation mission in country X’ Activity 4. Exporting data

Exporting Data from Reports Data from tally reports and list reports can be exported into CSV format This is useful for deeper analysis of data via external programs For example: this graph was quickly generated in Excel after exporting data from ELMO reports Joint Assessment by Region - Opening

Exporting Data from Reports To export data from ELMO reports, select any tally report or list report from the Reports page Then select Export Data to CSV Format The CSV file will download

Exporting Data from Reports Opening the CSV file with Excel yields a chart like this Note that reports which display in bar chart form or percentages will by default export data in regular tally form Poor Good Very Good Very Poor East 1 3 2 West Central 4 North South

Activity for Building Reports Module Activity 1. Creating a tally report Activity 2. Creating a list report Activity 3. Creating a standard form report Activity 4. Exporting data - Export any report you created to CSV format

Questions? Module 4: Building Reports Training is concluded! Please direct any questions you have to the trainer for this program.