Public Sector Workshop How to Increase Success !! Geoff Yale – Public Sector consultant

Introduction What are we going to cover today? ID Public Sector Opportunities Online portals Bid Preparation PQQ / Tender Questions and answers Debriefs

Introduction What do you want to get out of the day ?

Introduction What do I want you to get from the day ? Better understanding of the process Identify suitable contract What to bid for How to prepare How to construct an answer.

How is the day structured Instruction Group discussion Group Exercises

Public sector Who are the Public Sector? Rules and Regulations European Regulations Supporting Organisations – Agencies Online portals

Public Sector Who are the Public Sector ?

Who are the Public Sector ? Central Government Local Government National Health service Education- Universities Colleges Quangos Housing associations Utility Companies

Rules And Regulations Standing Orders Standing Financial instructions

European Regulations PIN Open Restricted Competitive Dialogue Competitive Dialogue with Negotiation Innovation Partnership Negotiated without prior publication. Contract award

Supporting Organisations -Agencies Government Procurement Service Pro 5 [CBC,ESPO,YPO,NEPO,WMS} Procurement for housing Procure Plus Fusion 21 TUCO CPC

Online Portals What are they and can you list some ?

Online portals TED – Not a Portal Supply to Wales Public Contract Scotland My tenders Delta Due North Eu-supply In-tend Contract finder –Not a portal.

Tender Preparation Policies References Financial Consideration Insurances Certifications

ID Opportunities. Search by date Search words CPV codes NUTS codes

CPV Codes

CPV Codes

CPV Codes Division 35000000-4 Other transport equipment Group 35100000-5 Ships and boats … … Class 35110000-8 Ships Category 35112000-2 Ships and similar vessels for the transport of persons or goods Subcategory 35112100-3 Cruise ships, ferry boats and the like, primarily designed for the transport of persons 35112110-6 Ferry boats 35112180-7 Cruise or excursion boats n.e.c. 35112200-4 Tankers

CPV Codes 15000000 : Food, beverages, tobacco and related products 15100000 : Animal products, meat and meat products 15110000 : Meat 15111000 : Bovine meat 15112000 : Poultry 15112100 : Fresh poultry 15112110 : Geese 15112120 : Turkeys 15112130 : Chickens 15112140 : Ducks 15112300 : Poultry livers 15112310 : Foie gras 15113000 : Pork 15114000 : Offal 15115000 : Lamb and mutton 15117000 : Goat meat 15118000 : Horse, ass, mule or hinny meat 15119000 : Various meats 15130000 : Meat products 15200000 : Prepared and preserved fish 15300000 : Fruit, vegetables and related products 15400000 : Animal or vegetable oils and fats 15500000 : Dairy products 15600000 : Grain mill products, starches and starch products 15700000 : Animal feedstuffs 15800000 : Miscellaneous food products 15900000 : Beverages, tobacco and related products

Policies List the policies you think you need or are currently required.

References Similar to the business applying for Always ask permission

Financial consideration Turnover v contract value Credit agencies Various ratios

Insurances Employers Liability Public Liability Product Liability Professional Indemnity

Certification Health and Safety SSIP Approved CHAS . Safecontractor ISO 9001 Quality Management ISO 140001 Environmental Management ISO 180001 Occupational Health and Safety ISO 50001 Energy Management

Decision to Bid With potentially so many opportunities how do you decide which ones to go for?

Decision to bid Description – Specification. Geographical location Timetable Financial assessment- Value of the contract Read the document Marks / weighting assessment

Pre Qualification Questionnaire Example Documents Organisation Grounds for exclusion Financial information Health and safety Environment Corporate Social Responsibility References Example Questions

PQQ/Tender Answering the question asked. Giving yourself proper time to respond. Don’t leave submissions to the last minute. Answer the question in full; don’t refer back to answers in previous questions.

PQQ/Answering tender questions Answering tender questions effectively can involve some overlapping skills or process in different questions. Some questions can have two parts. Make sure you answer both: E.g. When do you do xxx and how do you know if xxx was a good idea? E.g. When you work with young people what do you do to aaa, bbb, ccc, ddd Some questions have bullet point. Make sure you address all the bullet points.

Common Mistakes- 1 Not answering the question-providing superfluous information. Spending significant time describing theoretical models. Copy and pasting from policies, online sources or books. Late submission. Make sure it looks professional-proof read and pay attention to spelling and grammar.

Common Mistakes – 2 Don’t tell us what you want us to know, tell us what we ask for, or anything that relates directly to the tender. Don’t assume we know you- we have to assess you on the information that you supply for an individual tender, not what we may know about you. When asked ‘how’ don’t just show a form. Step Back- Have you answered the question?

Pre Qualification Questionnaire Group Work Example questions Answers

Tender Example Documents Example Questions Price Specification Method statements SLA’s KPI’s Example Questions

Tender Group Work Example Questions Answers

Contract award Mandatory “Standstill period” Cooling off letters De brief – What should you ask? Debrief form

Review Have your goals been achieved?