Pre-Reading Assignment Access the District Capacity Assessment (DCA) and your district’s baseline DCA data Read the DCA (introduction and scoring guide) As you are reading each item outlined in the scoring guide, reflect on the following: Why would it be important for my district to have this DCA item fully in place? Which DCA items might others in the district need to be convinced that they are important to the district to focus efforts? Note any confirmation or surprises after reviewing your district’s baseline DCA data.

District Installation Coaching Support Session Series miblsi.org

Session Materials DIT Coaching Support Session Series participant workbook DIT Installation Series Preparation Routine DIT Installation Series binder You will need both of these materials for each of the coaching support sessions for this school year since a majority of the sessions focus on preparing to facilitate activities during the DIT Installation Series

Differentiating DIT Coaching Support Sessions Sections of the DIT Coaching Support Session content will be differentiated if the people attending the DIT Coaching Support Sessions have the following experiences and background knowledge: Attended the DIT Pre-Session Participated in the baseline District Capacity Assessment data collection Participate in the MIBLSI ISD supported district model Extensive background knowledge in implementation science and the National Implementation Research Network (NIRN) capacity assessments

Outcomes Define the MIBLSI coaching supports accessible to district partners Develop knowledge, skills, and abilities of MTSS coordinators in how to install and successfully use the components of an implementation infrastructure Prepare to facilitate activities designed to enhance the district’s capacity by developing processes and products to support the selection and successful use of effective innovations

Michigan’s Integrated Behavior and Learning Support Initiative 1.0 MIBLSI Collaboration Michigan’s Integrated Behavior and Learning Support Initiative

Defining MIBLSI Funded by the Michigan Department of Education, Office of Special Education and through various grants from the U.S. Department of Education Intensive technical assistance program for the successful use of an integrated behavior and reading MTSS model

Defining MIBLSI (cont.) MIBLSI is intensive technical assistance because it encompasses: A four-year professional learning series in three main areas: (1) PBIS; (2) School-Wide Reading Model; (3) School-Wide Content Area Reading Model Professional learning is for targeted audiences (district team, school leadership teams, grade-level teams, school coaches, school staff) across the four years Use of specific assessments and data systems related to the three main areas of support On-site coaching for your district team and for the initial set-up and use of the assessments and data systems

MIBLSI’s District-Wide Approach All schools that are within a traditional K-12 educational setting will learn and successfully use the components of an integrated behavior and reading MTSS model Schools can either be divided into two cohorts (separated by one school year) or be encompassed in one cohort that will begin accessing professional learning this winter Once schools begin accessing professional learning the cohort designation cannot be changed

MIBLSI’s District-Wide Approach (cont.) Schools need to be supported across the implementation process Your district is creating an implementation infrastructure to support schools (to be defined next) It encompasses: Forming a District Implementation Team Ensuring there is a conduit from central office (called a Liaison) who is represented on the team Identifying a MTSS Coordinator

Activity 1.1 Designees from your district applied to collaborate with MIBLSI If you have not had an opportunity to read your district’s application and review the following supplemental documents provided by MIBLSI we will take some time to do that now Your MIBLSI Implementation Specialist will provide you with the following: District MIBLSI application Professional learning scope and sequence Rationale for Required Assessments

2.0 MIBLSI Coaching Supports

Meet Your District Coach! (insert picture) Meet Your District Coach!

Recipients of MIBLSI Coaching Supports District Implementation Team (DIT) MTSS Coordinator: most frequent coaching recipient Liaison: frequent coaching recipient Other team members: during scheduled meetings Executive leadership team (cabinet): as needed to support the work of the DIT Administrative team: as needed to support the DIT’s work in developing school readiness

MIBLSI Coaching Timelines 1.5 - 2 years Frequent supports throughout the first year Attendance at all DIT meetings Preparation with the MTSS Coordinator before and after scheduled DIT meetings Depending on your DIT’s progress over the course of the first year, coaching support may fade and be transitioned to the MTSS Coordinator

Focus of Coaching (Broadest Level) Develop knowledge, skills, and abilities of teachers / practitioners Encourage reflection and accurate self-reporting using data Provide personal support Time allocation is different depending on whether the recipient (team / practitioner) is a novice or experienced learner

Coaching Time Allocation Novice Learners Experienced Learners Develop knowledge, skills, and abilities of teachers / practitioners: 60% of coaching time Encourage reflection and accurate self-reporting using data: 20% of coaching time Provide personal support: 20% of coaching time Develop knowledge, skills, and abilities of teachers / practitioners : 20% of coaching time Encourage reflection and accurate self-reporting using data: 60% of coaching time Provide personal support: 20% of coaching time

Focus of Coaching (Moving Towards Narrow) District Capacity Assessment is your district’s roadmap for developing its capacity to select and adequately support “effective innovations” in a sustainable way

Focus of Coaching (Narrow) DIT Coaching Service Delivery Plan: Categorizes the items of the DCA into coaching concepts / skills Further delineates the coaching of the concepts / skills over time Outlines how those concepts will be coached and evaluated to determine their impact

Activity 2.1 Access the DIT Coaching Service Delivery Plan and your DCA reflections that were Pre-Reading prior to coming to today’s session Your MIBLSI Implementation Specialist will provide you with an overview of the DIT Coaching Service Delivery Plan (its structure, components, etc.) Share with your MIBLSI Implementation Specialist your reflections on the DCA and your district’s baseline data

MTSS Coordinator (Internal Coach) Responsibilities Engage in independent reading of all DIT Installation Series materials to be better prepared for the sessions Gather any documents or previous work that might overlap with what is being asked in the installation series module so the team can build upon work that aligns and has already been started Practice using the tools and processes for the DIT concepts / skills before each DIT Installation session

MTSS Coordinator (Internal Coach) Responsibilities (cont.) Speak with the MIBLSI Implementation Specialist (external coach) before and after all DIT meetings to review what information will be added to the DIT meeting agenda, update the status of action items, and debrief the meetings Over time, the MIBLSI coaching supports provided to the DIT will begin to fade while the MTSS Coordinator’s coaching supports to the team will gradually increase over the course of the next 1-2 years

3.0 District Implementation Infrastructure

Implementation Infrastructure Components Comprised of three components with distinct functions and two distinct roles: Entities: Executive Leadership Administrative Team District Implementation Team (DCA item 1) Roles: (identified during the District Pre-Session) Liaison (DCA item 2) MTSS Coordinator (DCA item 3)

District Implementation Infrastructure District Executive Leadership Vision Policy Priority Allocation of resources Barrier removal District Implementation Team K-12 perspective for EI use Provides input and assists with shaping district processes and procedures that will ensure good selection and sustained use of EIs Data analysis and on-going planning Communication of successes and barriers impeding EI use Liaison MTSS Coordinator Administrative Team Execute the district’s vision Provide oversight and governance for school policies Quality assurance in the use of curriculum materials, instructional methodologies, and assessments Barrier removal Implementation Supports Use of processes and procedures designed to ensure high-quality use and sustainability of EIs Communication of barriers Effective use of data Schools

Activity 3.1 Access the document titled, “Defining the District Implementation Infrastructure” Your executive leaders and school principals read this document and selected people to fulfill the Liaison role, your role as the MTSS Coordinator and the District Implementation Team Take some time now to read the document As you are reading, identify sections where you need clarification or have questions; especially related to your role as the MTSS Coordinator Your District Implementation Team will also be reading this document. Can you anticipate clarification they will need or questions they might ask?

4.0 Overview of the District Implementation Team Installation Series

Essential Questions Districts with a well-functioning implementation infrastructure should be asking these questions when they meet: How many schools are implementing? (e.g., behavior and reading MTSS components) How well are they implementing? What is the impact on student outcomes? What are barriers to implementation and how can the barriers be addressed?

Essential Questions (cont.) The foundation to being able to answer the four questions is because: The DIT Installation Series has focused on your district’s capacity to select, support, and sustain the use of effective innovations (District Capacity Assessment) Module 4 of the Installation Series focuses on organizing the DIT for success to be able to answer the essential questions

DIT Installation Series: Fall Day 1: Module 1: Introduction to implementation research and terminology that will be used throughout the series Module 2: Defining school readiness and developing readiness activities for each of the two cohorts of schools Module 3: Defining an “assessment system” and overview of data coordination supports provided to the district / schools Module 4: Organizing and structuring the DIT for success

DIT Installation Series: Fall (cont.) Day 2: Module 5: Communication plan and process for addressing barriers Module 6: Coaching system (district expectations, selection guidelines, coaching responsibilities) Day 3: Module 7: Process for aligning effective innovations Module 8: Process for reviewing and selecting effective innovations

DIT Installation Series: Spring Day 4: Module 9: District data review for the installation of Tier 1 PBIS installation Module 10: Developing effective innovation fluency in the reading components of an integrated MTSS Model and anticipating potential barriers

Activity 4.1 Access the document titled, “District Implementation Team Installation Checklist” This document outlines all the installation module assignments for the 2017-2018 school year Anything in bold means that particular checklist item involves executive leadership (cabinet) This checklist is in MIDATA (MIBLSI’s database) and will be updated on a regular basis Your MIBLSI Implementation Specialist will review the checklist items with you for each DIT Installation module

5.0 MIDATA: MIBLSI’s Database Overview, Registration, and User Access

MIDATA Overview MIBLSI’s primary system used for housing data and training event information, as well as for project reporting Also provides data dashboards and reports that are available to schools, districts, and even ISDs to engage in an on-going data review process

Unique Features of MIDATA A place to enter and analyze capacity and fidelity data that are not hosted in any other data system Dashboards and reports are designed for alignment with MIDATA data review process at the school, district, and ISD levels

Unique Features of MIDATA (cont.) A single and SIMPLE point of data entry (school-level) that aggregates data up to the district, ISD, and state levels (This does NOT really mean you will be duplicating data entry) Data dashboard designs are as based on principles for effective display of data and information processing that are combined with repeated cycles of usability testing

Streamlining Data Analysis

What’s missing from other data systems? Easy aggregating of school data to make district-wide decisions Context regarding upcoming professional learning sessions Integrating behavior, reading, AND fidelity data analysis for problem solving

Activity 5.1 Access the document titled, “MIDATA Registration” Work with your MIBLSI Implementation Specialist to follow the steps in being able to register yourself in MIDATA (if you are not already registered) and then be able to be assigned “user access” Your DIT will be registering themselves in MIDATA after the first DIT Installation session and you will work with your Implementation Specialist to assign each of them user access

6.0 Preparing to Facilitate the DIT Installation Series Developing Fluency in DIT Coaching Concepts and in the Effective Innovation

Preparation Routine

Timelines for Completing Section Activities There are four activity slides in this section that are designed to focus your work for the remainder of today (activity 6.1) and the remaining three DIT Installation Coaching Support Sessions Continue bringing this participant workbook and your DIT Installation Binder to all of your coaching support sessions

Activity 6.1 DIT Installation Series 1 should encompass modules 1 – 4 Access the DIT Installation Series binder and work with your MIBLSI Implementation Specialist to review the contents of each of the modules For each module, use the preparation routine outlined Consider taking a moment to get organized by creating a shared document that will outline thoughts, next steps, and any assigned activities

Activity 6.2 DIT Installation Series 2 should encompass modules 5 and 6 Access the DIT Installation Series binder and work with your MIBLSI Implementation Specialist to review the contents of each of the modules For each module, use the preparation routine outlined

Activity 6.3 DIT Installation Series 3 should encompass modules 7 and 8 Access the DIT Installation Series binder and work with your MIBLSI Implementation Specialist to review the contents of each of the modules For each module, use the preparation routine outlined

Activity 6.4 DIT Installation Series 4 should encompass modules 9 and 10 Access the DIT Installation Series binder and work with your MIBLSI Implementation Specialist to review the contents of each of the modules For each module, use the preparation routine outlined