Roles & Responsibilities May 22, 2017 Lodi Boys & Girls Club & Boys & Girls Clubs of Stanislaus County Partnership Roles & Responsibilities May 22, 2017

Great Futures 2025 In alignment with BGCA new strategic vision for the decade ahead, this partnership will build upon each organization’s current capacity and capabilities aligning with three objectives in concert with the plan. Build strong Executive and Board Leadership prepared to lead organizations that drive impact. Grown resource development and infrastructure capacity of local clubs and the Boys & Girls Club Movement. Strengthen traditional organizations through consolidations, mergers, management agreements and shared service.

Partnership Goals Common management services for the organizations allowing more efficient and cost effective management reducing overhead and enabling more resources to be directed at the club site level. Enhance the quality of youth development services through improved programming and tracking of outcomes and impact in the priority outcome areas: 1) Academic Success, 2) Healthy Lifestyles, and 3) Good Character & Citizenship. Increase the number of youth six through eighteen years old served .

Boys & Girls Clubs of Stanislaus Efficient and cost effective management reducing overhead and enabling more resources to be directed at the club site level Lodi Boys & Girls Club Boys & Girls Clubs of Stanislaus 2016 Financial Report % for management % for resource development % program operations 2017 Financial Goals 2016 Financial Report % for management % for resource development % program operations 2017 Financial Goals

Boys & Girls Clubs of Stanislaus Enhance the quality of youth development services through improved programming and tracking of outcomes and impact Lodi Boys & Girls Club Boys & Girls Clubs of Stanislaus NYOI Scores Formula For Impact Assessment NYOI Scores Formula For Impact Assessment

Increase the number of youth six through eighteen years old served . Lodi Boys & Girls Club Boys & Girls Clubs of Stanislaus Average Daily Attendance Total number of youth served Number of Teens Served Club Capacity Market Share Cost per youth served School Year Summer Annually Average Daily Attendance Total number of youth served Number of Teens Served Club Capacity Market Share Cost per youth served School Year Summer Annually

Focus Areas Program Operations – Examine respective programs and services, policies, procedures and measurements to ensure high quality club experience. Resource Development – grow capacity to sustain membership and program growth, attract and retain quality staff, and maintain youth development learning environment. Back Office Support – reduce any redundancy and centralize functions such as marketing, personnel, finances, technology, data management, volunteer management, etc. Governance- design and build a governance structure that lead to a cooperative management agreement.

Program Operations – Examine respective programs and services, policies, procedures and measurements to ensure high quality club experience. Team Members Vice President & COO Vice President – Support Services Outcome & Measurement Coordinator Club Directors Site Coordinators Administrative Assistant Tools Program Operational Manual

Resource Development – grow capacity to sustain membership and program growth, attract and retain quality staff, and maintain youth development learning environment. Team Members President & Chief Executive Officer Vice President & COO Vice President – Support Services Marketing & Communications Coordinator Support Services Director Club Directors Tools

Back Office Support – reduce redundancy and centralize functions such as marketing, personnel, finances, technology, data management, volunteer management, etc. Team Members Vice President – Support Services Vice President & COO Support Services Director Outcomes & Measurement Coordinator Marketing Tools

Governance- design and build a governance structure that lead to a cooperative management agreement. Team Members President & Chief Executive Officer Vice President & COO Vice President – Support Services Lodi Exploratory Team Stanislaus Exploratory Team Tools

Date What Area Notes 5/1/2017 Establish regular meeting Schedule for Exploratory committee 4 Minimum of 3 board members from each organization meet to develop Letter of intent 5/18/2017 Sign management agreement to hire Chief Operating Officer. May 17th make presentation to respective organizations boards 5/30/2017 Develop plan to bring all staff to minimum JCCMP 2 Utilizing Job Classification & Compensation Management Program Class ”E” 6/30/2017 Integrate all program services utilizing best practices for program pathways. Utilizing Program Assessment tools and core program teams. 7/1/2017 Finalize organizational chart and Integration Plan/Timeline 7/30/2017 Explore Integration of financial services through shared services agreements 3 In areas such as bookkeeping and possible payroll 8/30/2017 Explore integration of H.R. and technology services . Complete BGCA Safety Assessment 9/15/2017 Sign Board Resolution & Non-Disclosure Agreement 10/15/2017 Determine Governance Structure 11/30/2017 Sign Letter of Intent to Merge

Administrative Leadership 2017 - 2018 President Chief Executive Officer Vice President Support Services Vice President Chief Operations Officer Marketing & Communications Coordinator

Operations Division 2017 - 2018 Vice President Chief Operations Officer Justice Assistance Grant Director Club Director West Modesto Sylvan Schools Lodi Administrative Assistant

Administration Division 2017 - 2018 Vice President Support Services Finance Assistant Support Services Manager Outcome & Measurement Coordinator