Emergency Preparedness Mike Bamberger, Emergency Preparedness Manager Phone: 541-737-4713 Email: Michael.Bamberger@oregonstate.edu Mark Becker, Program Technician Phone: 541-737-5905 Email: Mark.Becker@oregonstate.edu Emergency Preparedness website: emergency.oregonstate.edu

Where is our emergency plan Each work unit has an emergency plan that details how the unit will organize and what are the responses to common incidents on campus In your work unit, ask: How do we evacuate Where do we evacuate to What is my role Where is our emergency plan As you in-process your work unit, ask about the emergency plan and what your role is. Read the hazard annexes and learn the responses to protect yourself, your co-workers and those you are in charge of.

Emergency preparedness is about safety and business continuity. We do have events: Winter weather (snow, ice, wind) Utility failures (gas main leaks, water loss, power loss) Security events (fire alarms, bomb threats, disorderly) OSU’s Emergency Preparedness program has 3 levels Level 1 - Individual Level 2 - College/Department Level 3 - University (3 campuses/36 counties) Safety – if you can prepare and avoid the emergency, or react correctly to an event, you will be more safe and able to go home at the end of the day Business continuity – how can we continue to work (and get paid) during and after an event occurs OSU does have events. Some are within our control, others are not. Some are due to the age of our buildings, other due to the age of our students. We have to plan for all level and lengths of emergencies. OSU’s program consists of 3 levels – Level 1 - Individual Level – if people are prepared and react properly in the first 5 minutes, then the other two levels can respond more quickly Level 2 - College/Department Level – develop preparedness and response capability at the local level. The 12 Colleges and OSU major departments have contact with over 40,000 students and staff/faculty and can marshal these resources for a quicker, localized response Level 3 - University Level that includes all 3 campuses and our presences in each of Oregon’s counties and provides overarching support to the Level 2 responders

Communication during an event OSU Emergency Plan app (see hand out) See work unit emergency plan Sign up for OSU Alert (see hand out) OSU main web page OSU Twitter OSU Facebook Public Safety information line: 541-737-8000 Sign up information: emergency.oregonstate.edu There are multiple ways to find out what is happening at OSU First, download the response plan to your phone or tablet. This is your Just In Time reference for incidents that can occur. It also has emergency contact phone numbers that you may need to call. The App works on apple, android, kindle, and window based devices. See the emergnecy.oregonstate.edu web page for sign up instructions. The OSU Alert is our texting/emailing/phone calling alert system. Texting is the fastest way to receive information. Sign in with your OSU ID and ONID email account. Again see the emergency.oregonstate.edu web site We use social media plus the web to get emergency information out. Often Twitter is used for the more urgent/not emergency communications (like school closure, early dismissal, etc..) You can always get an account just so you can receive the messages or check the status.

New Employee Safety Orientation Oregon State University

OSU Safety Policy Oregon State University will make reasonable efforts to provide a safe and healthful working environment for all employees, students and others. Faculty and staff administrators will be held accountable for fulfilling their safety responsibilities.  Flagrant disregard of the University safety policies and procedures may result in disciplinary action.

The Office of Environmental Health and Safety (EH&S) manages health and safety programs for the university. We oversee compliance with many laws and regulations from assorted agencies including the Occupational Safety and Health Administration (OSHA) Environmental Protection Agency (EPA) National Institutes of Health (NIH) Department of Transportation (DOT) State of Oregon Health Division and others

EH&S has expertise in radiation safety biological safety chemical safety construction safety environmental safety hazardous waste occupational safety other areas The EH&S web page is a good place to find further information.

Environmental Health and Safety Website (http://ehs. oregonstate

Worker Rights You have the right to know about Specific Agents that you may be working with or near: Carcinogens are chemicals which are known or suspected to cause cancer. Bloodborne Pathogens are micro-organisms that are present in human blood that can cause disease in humans. Additional information is available on the Biological Safety (oregonstate.edu/ehs/bio) web page. Radioactive Materials are used extensively in OSU laboratories. Exposure to high levels of ionizing radiation has been shown to increase the risk of cancer and reproductive effects. Prior to working with or in the near vicinity of radioactive material, employees must receive additional training. Go to the Radiation Safety web page for more information.

All employees have the right to know what hazardous materials they are working with or around. Working Safely with Hazardous Materials (click the arrow to open) should be reviewed by all new employees. It explains the Safety Data Sheet (SDS) system for hazardous materials. Reading this handbook will fulfill the basic requirements of hazard communication for new employees. Supervisors will provide additional training for their specific location and materials. Note that more comprehensive SDS on-line training is required for laboratory workers. Safety Instruction 1, the “Right to Know” contains more information and additional links.

Asbestos is a naturally occurring mineral that was formerly used in building products such as thermal insulation on pipes, ceiling tiles, floor tile and mastic (glue), linoleum and its backing. Buildings at OSU have been surveyed for asbestos-containing material (ACM). The report is located in the EH&S office and is available for review during working hours. OSU’s Asbestos Management Program can be found on the EHS webpage. The goal is to maintain ACM in good condition by using an active inspection and repair program. The plan will significantly diminish the potential hazard from inhaling asbestos fibers. You can help: DO NOT hang items from any insulation or ceiling tiles DO NOT store items on top of any insulated pipes DO NOT disturb or damage ACM while moving or transporting items DO NOT drill, cut or perforate ACM DO NOT use brooms, dry brushes, or standard vacuums in the vicinity of damaged asbestos-insulated pipe. DO call Facilities Services Customer Service about any damaged areas.

Safety Instructions provide a basic overview of safety practices for a number of topics.

Find the form online here: This customizable form is used by supervisors to indicate the types of work for which specific safety training is required, and by the employee to indicate which training has been completed. Page two contains laboratory safety items, plus optional safety trainings. Sign and date page two to acknowledge completed safety training. Keep a copy of the completed form in the department. An online certification is available to notify EH&S that the training has been completed and the form is on file in the department. Find the form online here:

Supervisors must determine additional safety training requirements based on the employee’s position description and specific working conditions. Supervisors need to provide the job-specific safety training for their workers. Documentation of all safety training is required, including employee’s name and OSU ID number, date, and title of the training.

Training records should also include a brief outline, checklist, or synopsis of topics covered for all job-specific safety training. Individuals should be able to demonstrate understanding of the training they have received. Short quizzes or acknowledgement forms are ways to document this.

All new employees should view the General and Office Safety PowerPoint presentation (click the arrow to open) prior to beginning work

Workers’ Right to Refuse Dangerous Work Your right to refuse to do a task is protected if all of the following conditions are met: Where possible, you have asked the employer to eliminate the danger, and the employer failed to do so; and You refused to work in "good faith." This means that you must genuinely believe that an imminent danger exists; and A reasonable person would agree that there is a real danger of death or serious injury; and There isn't enough time, due to the urgency of the hazard, to get it corrected through regular enforcement channels, such as requesting an OSHA inspection. You should take the following steps: Ask your employer to correct the hazard, or to assign other work; Tell your employer that you won't perform the work unless and until the hazard is corrected; and

Worker Responsibilities Obtain and document safety training appropriate for their work. Conduct their work safely and try to maintain their work areas hazard-free. Wear personal protective equipment as prescribed by their supervisors. Report hazards or unsafe work practices to supervisors or to Environmental Health and Safety. Maintain reasonable physical body conditioning for the tasks of the work environment. Cooperate fully with supervisors in conducting investigations of accidents so that unsafe conditions or work procedures may be corrected. Participate in physical restoration or vocational programs following lost- time injuries to achieve an early return to work

Contact Information Environmental Health and Safety (environment.safety@oregonstate.edu) 541-737-2273 Risk Management (risk@oregonstate.edu) 541-737-7340 Emergency Management (Michael.Bamberger@oregonstate.edu) 541-737-4713 Safety Training Coordinator (Kay.Miller@oregonstate.edu) 541-737-7083 Radiation Safety Office (radiation.safety@oregonstate.edu) 541-737-2227 Biological Safety (Matthew.Philpott@oregonstate.edu) 541-737-4557 Occupational Safety (Michael.Sreniawski@oregonstate.edu) 541-737-1288