HIPAA Layered Privacy Notices

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Presentation transcript:

HIPAA Layered Privacy Notices HIPAA Summit March 27, 2003

HIPAA Layered Privacy Notices HHS has “encouraged” use of a “layered notice” A short notice that briefly summarizes relevant information Longer notice contains all required elements

Layered Privacy Notices Two functions of a privacy notice: Accountability function Communications function Legally complete, long notice satisfies accountability function Highlights notice serves communications function Contains key elements Provides clear understanding of how PHI is used/disclosed and rights of individuals Important to get HIPAA notices right or risk losing critical trust of patient

HIPAA Highlights Notice Short No more than 7 elements Simple vocabulary No need to translate or work hard to read Graphically-designed format for ease of reading and comparison Competing styles and formats make notices difficult to process

HIPAA Highlights Notice Project Center for Information Policy Leadership at Hunton & Williams led group of health care privacy leaders to prepare Highlights Notice Template Hi-Ethics WellMed VHA OTN (BMS subsidiary) American Specialty Health Emory University Developed prototype

HIPAA Highlights Notice Template: Challenges Determined which categories are critical What do health care consumers want to know? What is it important for covered entities to tell consumers? Distilled 30-plus required categories into 5 key categories OK to issue notice that is not legally compliant?

HIPAA Highlights Notice Template Used simple words to define complex terms “Health care operations” “Accounting” Long deliberations to choose appropriate phrases and vocabulary

HIPAA Highlights Notice Template Preamble: Explanation and reference to complete notice Categories: Scope Difficult to describe various structural relationships (e.g., ACE’s, OHCA’s)

HIPAA Highlights Notice Template Uses and Disclosures Distilled all possible PHI uses/disclosures into a few key entries TPO Research Public health uses Fundraising Marketing (or not) Any other use/disclosure requires permission

HIPAA Highlights Notice Template Your Rights and Choices Access, amendment, accounting Other Important Information Optional: Could discuss fundraising, marketing, seal programs How To Reach Us 3 methods

HIPAA Highlights Notice Template: Next Steps HHS has vetted Template in several meetings Template incorporates HHS suggestions Preparing User’s Guide and Design Guide Focus group testing conducted on Template by Electronic Ink Discussions with trade and industry associations, health care advocates, state and federal regulators

Questions? Lisa J. Sotto (212) 309-1223 LSotto@Hunton.com 158423v2