New to the Game - Organizational Guidance Moderator: Drew Rivers, Evaluator Panel Members: Elyse Rosenbaum Center for Advanced Electronics through Machine Learning (CAEML) University of Illinois at Urbana-Champaign Ravishankar Iyer Computing and Genomics-An Essential Partnership for Biology Breakthroughs University of Illinois at Urbana-Champaign Tim Mclain Center for Unmanned Aircraft Systems (Phase 2) Brigham Young University July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting Format Introductory comments Panel member stories Q&A Closing remarks July 28, 2017 I/UCRC Biennial Directors' Meeting

Panel Introduction Elyse Rosenbaum Ravi Iyer Tim McLain Audience Poll- Show of hands: Panel Introduction Elyse Rosenbaum Ravi Iyer Tim McLain How many are involved in an I/UCRC planning grant? How many are involved with a Phase 2 or Phase 3 I/UCRC? How many are involved with a Phase 1 I/UCRC? How many feel overwhelmed running an IUCRC? July 28, 2017 I/UCRC Biennial Directors' Meeting

Some skills developed when running an I/UCRC Leading or managing diverse teams Securing financial support for new ventures and activities Developing a broad research strategy or road map Championing ideas and projects with higher level administrators Managing budgets and allocating financial resources Navigating bureaucratic processes and procedures July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting “Becoming a facilitator. Becoming someone who brings faculty and industry together. Becoming a lawyer all the time. Being a tech transfer officer. Becoming a contracts and grants negotiator… I do all the negotiations before I hand it over to anybody, because they will screw it up 9 times out of 10.” Focus group participant, 2012 study on I/UCRC center directors July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Program Evaluation Framework Resources Activities Outputs Outcomes/ Impacts Strategies Results July 28, 2017 I/UCRC Biennial Directors' Meeting

Center Resources & Activities Human & Social Faculty, students, administrators, alumni, industry networks, etc. Physical Equipment, lab space, IT, etc. Financial Administrative Procedures, approaches, operating models, best practices, etc. Marketing the center Recruiting new members Recruiting faculty Developing a technology roadmap Conducting semi-annual meetings Cultivating project ideas Managing research projects Managing and allocating budgets Networking with university administrators Communicating with stakeholders etc. July 28, 2017 I/UCRC Biennial Directors' Meeting

Resources & Activities: Example Center: CADMIM Resources: deputy director, intra- university connections Activity: Recruiting [add images] July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting The panel Asked to share their experiences, challenges and successes Structure 10-15 minutes presentation 5 minutes for Q&A for immediate questions After the panel presentations, more Q&A Closing remarks July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting Elyse Rosenbaum Center for Advanced Electronics through Machine Learning (CAEML) July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting Elyse Rosenbaum, Center for Advanced Electronics through Machine Learning “CAEML” Me: Professor of Electrical and Computer Engineering at University of Illinois at Urbana- Champaign First-time director of a research center CAEML: Three-university I/UCRC Illinois (lead) Georgia Tech NCSU Hatched in May 2015 Planning grant awarded March 2016 Planning meeting held November 2016 Phase 1 award made August 2016 Kick-off meeting October 2016 Project funding starts January 2017 9 faculty members received funding in year 1 First, semiannual meeting April 2017 12 member companies; actively working to recruit more July 28, 2017 I/UCRC Biennial Directors' Meeting

Pointers for Organizing an IAB Meeting Don’t neglect the details Hotel room blocks Power cords Guest wifi access Slide decks loaded and checked in advance Meeting room reservations (presentations, IAB meetings, poster sessions) Dinner reservations Lunch orders Name badges Hand-outs Delegate to an experienced and competent staff person Distribute project executive summaries to IAB at least 2 weeks in advance Allocate time for in-depth technical discussions and networking Poster session is an opportunity Mingle Site directors need to listen to industry re: needs and interests July 28, 2017 I/UCRC Biennial Directors' Meeting

I/UCRC Biennial Directors' Meeting IAB Meeting, cont’d Give the faculty templates for their research proposals and presentations A consistent appearance and format are important – you want to make a good presentation Advance submission required; edit and return for revision Solicit advice from your center’s assigned “evaluator” (oops, I can’t remember the new title) This person wants you to succeed and has experience with I/UCRC Have a cocktail hour Advice we received at boot camp that proved to be spot-on Pre-select a strong and committed IAB chairperson Ideally, someone with prior experience as a liaison to university researchers “Committed,” e.g. our chairperson holds telecons with the IAB reps between the semiannual meetings & stays in touch with the director July 28, 2017 I/UCRC Biennial Directors' Meeting

Between Meeting Engagement Ask IAB to assign mentors (from multiple companies) to each funded project Engineers with topic-specific expertise, not necessarily the IAB reps Student summer internships!!! Alert member companies when you will be traveling to their city; offer to visit Arrange speaking opportunities at member companies for participating faculty Newsletter Not yet clear whether this is effective – remember, CAEML is a new center July 28, 2017 I/UCRC Biennial Directors' Meeting