By : DR. ZULHAFIZ TAJUDIN Deputy Dean (Academic & Technology) ACADEMIC SERVICES BRIEFING January 2017 By : DR. ZULHAFIZ TAJUDIN Deputy Dean (Academic & Technology)

1. AcSS Org. Chart & Roles 2. Academic Calendar 3 1. AcSS Org. Chart & Roles 2. Academic Calendar 3. Academic Activities 4. Tools 5. University Rules & Regulation (URR) 6. Grade System GPA & CGPA 7. Academic Status 8. Academic Offence 9. Awards 10. FAQ

ACSS ORG. CHART & ROLES

ACADEMIC SERVICES SECTION ORGANIZATION CHART DEAN / HEAD OF CAMPUS Ascc. Prof. Dr. Ahmad Naim bin Ahmad Yahaya GENERAL MANAGER ACADEMIC MANAGEMENT DIVISION (ACMD) CHANCELLERY UniKL Pn. Asháriah Badarudin DEPUTY DEAN (Academic & Technology) Dr. Zulhafiz Tajudin Head of Section Academic Services Section (AcSS) Pn. Siti Hasliza Yahaya (06 – 551 2092) Enrolment & Record Unit (ERU) Pn. Zaine Md. Saad (06 – 551 2035) En. Taufiq Abd. Ghani (06 – 551 2035) Program Administration Unit (PAU) Pn. Norhana Mohd Khalid (06 – 551 2092) Pn. Siti Nur Idayu Zulkefli (06 – 551 2041) Exam & Convo/Certificate Unit (ECU) En. Mohd Aliff Haniff Abd Karim (06 – 551 2033) Pn. Rafidah Roslan (06 – 551 2041)

ACADEMIC SERVICES SECTION (AcSS) – ROLES & RESPONSIBILITIES Enrolment & Record Unit Program Administration Unit Examination & Convo./Certificate Unit Responsibilities: Semester Registration (New & Returning) Admission & Re-Admission Appeal (Change Programme Appeal Exchange & International Student Records Monitoring of Student Status Enrolment Statistic & Report Academic Activities Credit Exemption Mapping & Applications Processes Responsibilities: Coordinating of subject Offering (Validity of subject Name & Code) Monitoring subject Registration, Add, Drop, Withdrawal Registration Status, Academic Performance Advisory & Monitoring of Student subject Registration/ Completion Timetable Classroom/Academic Facilities Monitoring Responsibilities: Pre & Post Examination Operations Final Exam Timetabling Academic Transcript Preparation Admission of Marks/ Update, Result Issuance and Announcement Management of Appeal Due to Academic Performance, Exam Misconduct & Appeal of Grade Re-Admission Appeals (FO Status) Exam Misconduct & Appeal Graduates List & Certification Convocation Scrolls & Transcript

ACADEMIC SERVICES SECTION (AcSS) – ROLES & RESPONSIBILITIES

ACADEMIC CALENDAR

ACADEMIC CALENDAR JANUARY SEMESTER 1 week Orientation/Induction Week/Re-registration 1 week Classes 10 weeks Mid Semester Break 7 weeks Revision Period 5 days Examinations 2 weeks Total Academic Week in the January semester 22 weeks Semester Break# 4 weeks Important Note: * The academic year is subject to change. ** Some programmes conducted at UniKL may adopt different academic calendar(s). # The duration of semester break may change from time to time.

ACADEMIC SERVICES ACTIVITIES (January & September Semester) SEMESTER REGISTRATION AND STUDENT STATUS DESCRIPTION WEEK Semester Registration for Returning Students Week 0 – 1 13 – 24/2 2017 Late Semester Registration Week 2 27/2 – 3/3 2017   Appeal to Reactivate Student Status Week 4 13 – 17/3/2017 Deferment from Study After Week 5 – Pay full Tuition Fees & subject will recorded as ‘W’ Week 1 – 9 20/1 – 21/4/2017

SUBJECT REGISTRATION/ ADD/ DROP/ WITHDRAWAL DESCRIPTION WEEK Add Subject - (ONLINE – ECITIE & Academic Advisor Approval) Week 0 – 1 13 – 24/2 2017 Drop Subject - (ONLINE- ECITIE & Academic Advisor Approval) Week 1 – 4 20/2 – 19/3/2017 Verifying Subject Registration - (ONLINE – ECITIE & AcSS Office) Week 3 – 4 13 – 19/3/2017 Correction of records only on: Wrong Subject Code Change Subject Group  After Week 4 – Penalized at minimum RM50 for each request. Week 2 – 4 27/2 – 17/3/2017 Week 5 – 9 20/3 – 21/4/2017 After Week 9 - Penalized at minimum RM100 for each request. Week 10 onwards Subject Withdrawal - (MANUAL - FORM) Subject Pre-Registration – (ONLINE – ECITIE & Academic Advisor Approval) Week 11 – 12 8/5 – 21/5/2017

FINAL EXAMINATION WEEK DESCRIPTION Week 10 Draft of Final Examination Timetable released Week 10 24 – 28/4/2017 Final Examination Timetable released Week 12 15 – 19/5/2017 Revision Week Week 18 26 – 30/6/2017 Week 19 – 20 1 – 14/7/2017

TOOLS

STUDENT PORTAL Semester/ Subject Registration, Add/Drop, Timetable Subject offered based on Program Structure URR 13th Edition Jan 2017 Code of Conduct System ECITIE Online -> portal.unikl.edu.my

STUDENT PORTAL YOUR NAME ID

OFFICIAL COMMUNICATION UNIKL STUDENT EMAIL SYSTEM YOUR NAME YOUR ID OFFICIAL COMMUNICATION

UniKL MICET VLE https://vle.unikl.edu.my/

ACADEMIC ADVISOR Approve application request in ECITIE for add, drop subject/s. Help students define and develop realistic educational career plans through schedule planning for each semester. Each student should have an up-to-date study plan through to graduation. Meet at least once each semester with continuing students to plan for the coming semester and to review/revise long range academic program schedules. Monitor progress toward educational/career goals and meet at least once each semester to review the progress toward completing the proposed academic program and to discuss grades and other performance indicators. Follow-up with the advisee on any report of unsatisfactory work (notice of class probation for poor attendance, notice of failing grades, incomplete grades from past semester(s), etc.).  Special attention should be paid to students who are placed on academic probation.

UNIVERSITY RULES & REGULATIONS (URR)

UNIVERSITY RULES & REGULATIONS HANDBOOK STUDENTS ARE MANDATORY TO ADHERE TO UNIVERSITY RULES & REGULATIONS

RETURN TO AcSS WEEK 2

GRADE SYSTEM GPA & CGPA

UniKL GRADE SYSTEM MARK GRADE POINT VALUE STATUS 80 – 100 75 – 79 A A- 4.00 3.67 Pass 70 – 74 65 – 69 60 – 64 B+ B B- 3.33 3.00 2.67 55 – 59 50 – 54 45 – 49 40 - 44 C+ C C- D 2.33 2.00 1.67 1.00 0 - 39 F 0.00 Fail

UniKL GRADE SYSTEM 100% TOTAL MARKS 60% 40% COURSE WORKS FINAL EXAM

CALCULATING – GPA & CGPA GPA (Grade Point Average): Semester Grade Point Credit Hour Calculated for that semester CGPA (Cumulative Grade Point Average): Total Semester Grade Points for All Semesters Total Credit Calculated for All semesters

GPA CALCULATION : CLB 11003 A 4.00 3 12.00 WEB 10302 C 2.00 2 MPU 2133 Subject Grade Point Value Credit Point Value x Credit CLB 11003 A 4.00 3 12.00 WEB 10302 C 2.00 2 MPU 2133 B+ 3.33 9.99 CLB 10402 D 1.00 3.00 CLB 10302 6.66 13 35.65 GPA = 35.65 = 2.74

CGPA CALCULATION AS BELOW : Sem 1 Subject Grade Point Value Credit Point Value x Credit CLB 10904 A 4.00 4 16.00 CLB 10402 C 2.00 2 CLB 10703 B+ 3.33 3 9.99 WEB 10302 D 1.00 CLB 10302 6.66 13 38.65 Sem 2 CLB 10803 B 3.00 9.00 CLB 21102 CLB 20903 12.00 WEB 20302 8.00 10 35.66 CGPA = (38.65 + 35.66) 23 = 3.23

ACADEMIC STATUS

ACADEMIC STATUS ACADEMIC STATUS ACADEMIC PERFORMANCE Good Standing (GS) CGPA ≥ 2.00 Probation 1 (P1) 1.67 < CGPA < 2.00 Probation 2 (P2) 1.67 ≤ CGPA < 2.00 after P1 Failed and Out (FO) CGPA < 1.67 CGPA < 2.00 after P2

ACADEMIC STATUS Recommendation for Student who have attained GPA <1.00 and with CGPA >1.67: Allow the student to continue study Instruct the student to defer for one semester Terminate the student’s study status

IMPLICATIONS OF PB MAXIMUM CREDITS CAN BE REGISTERED IS ONLY 12 CREDITS LATE COMPLETION OF STUDY / GRADUATION INCREASE FINANCIAL BURDEN

ACADEMIC OFFENCE

ACADEMIC OFFENCE Academic Misconduct Plagiarism Collusion Fraud & Forgery Abuse of Resources 2. Examination Misconduct Examination Rules & Regulations

PENALTY Academic Misconduct (one or a combination of two or more) Reprimanding student in writing; Redoing assessment with reduced marks; Student’s work given 0 mark; Reducing 50% marks for student subject work; Suspension for one semester; Expulsion from the university

EXAMINATION MISCONDUCT For examination misconduct during examinations; if the student is found to have committed a breach of the examination rules and regulations, the student can be imposed with any of the following penalties: Given ‘F’ grade for that particular subject and SUSPENSION from the University for one semester; or EXPULSION from the University.

IMPLICATIONS OF MISCONDUCT MUST REPEAT THE FAILED SUBJECT EXTRA PAYMENT OF FEE FOR THE FAILED SUBJECT – EXCLUSIVE IN THE MARA/PTPTN LOAN LATE COMPLETION OF STUDY/ GRADUATION TERMINATION OF STUDIES

AWARDS

DEAN’S LIST AWARD Awarded to students with GPA >3.50 and have not obtained less than C for any subjects in the current semester. Students must have registered for a subject load of not less than 12 credit hours.

SPECIAL AWARDS During Convocation Diploma & Bachelor Students with CGPA >3.67 Chancellor Council Award President

FAQ Any unresolved issues? Refer to AcSS

THANK YOU