Welcome to the 2016 Open Day Regional Meeting a. Self Introductions b. Importance of your job - OD’s are unique benefit of WGANC - You make it happen C. Circulate this clip board - Find name, verify info, indicate corrections anywhere

Agenda Welcome and introductions Explain role of Open Day Chair Review contents of packets Answer your questions 2

Open Day Packet Contents Open Day Section of Captain’s Manual 2016 Club Open Day Web Dates 2016 Open Day Dates by Club Open Day “Letter of Invitation” Open Day Pre-Entry Form 1027E Pace of Play Poster “Open Day Reminders for Players” 5 pages to read on your own after we cover highlights. Don’t hesitate to call if any questions. 3

Letter of Invitation (Top Half)

Letter of Invitation (Bottom Half)

1027E form Form is set up with a second page for those clubs that have a greater number of participants If you don’t need or want the second page, simply save only the first page. Then when you print, you’ll save a tree. You can use this pad of 1027E’s’ instead of printing one off the computer 15

Reminders for Pre Entry (1027E) ENSURE name and GHIN number are accurate 16

Reminders for Pre Entry (1027E) ENSURE name and GHIN number is accurate List players in order of acceptance 18

Reminders for Pre Entry (1027E) ENSURE name and GHIN number is accurate List players in order of acceptance Indicate bracketed players 20

Reminders for Pre Entry (1027E) ENSURE name and GHIN number is accurate List players in order of acceptance Indicate bracketed players Indicate current and past directors, course raters, juniors and members of rules committee 22

Email with Pre-entries Prepare email addressed to DIC Subject line must include Open Day club’s name and your club’s name Sample Subject Line: Oakhurst OD from Olympic Club Attach the completed 1027E to an email On top of 1027E, you will see language that says “Indicate Open Day location and your club name in the subject line of your email” See example on screen (Diablo OD from Marin) As this is the beginning of a chain of emails between you and the DIC, it will help the DIC immeasurably to be able to find your email quickly to send information to you. 24

Email with Pre-entries Subject line must include Open Day club’s name and your club’s name Email must be sent on one of the three days indicated on the Letter of Invitation. It will always be a Tuesday, Wednesday, or Thursday about three weeks before the Open Day 25

Letter of Invitation (Bottom Half)

What Happens Next? No later than 10 days prior to the Open Day, DIC will send you a list of accepted players by email If under subscribed, ALL players will be accepted. If oversubscribed, some players will be accepted based on an equalization formula. As soon as possible after you send the entries to the DIC (Tues, Weds, Thurs) the DIC will send you a list of accepted players. She will send the list NO LATER than 10 days prior to the OD 27

What Happens Next? No later than 10 days prior to OD, DIC will send you list of accepted players by email You confirm “accepted players” will play by contacting each player via email or by phone Contact the accepted players to determine if they are still playing You can add a substitute for a player who cancels with another player from your club at this point. 28

What Happens Next? No later than 10 days prior to OD, DIC will send you list of accepted players by email You confirm “accepted players” will play Send confirmation with players names to DIC by email Keep the chain of emails going by hitting reply If you start a new email, be sure to re-enter the OD club and your club name in the subject line 29

What Happens Next? No later than 10 days prior to OD, DIC will send you list of accepted players by email You confirm “accepted players” will play Send confirmation with players names to DIC by email DIC will confirm receipt of your information by email 30

IF YOU DO NOT RECEIVE CONFIRMATION FROM THE DIC, ASSUME SHE DID NOT RECEIVE YOUR INFORMATION! 31

Summary OD Chair has a list of dates when OD Letters of Invitation are posted OD Chair accesses WGANC Website, prints LOI OD Chair posts LOI with sign-up sheet (1027E) and/or sends LOI to club members via email OD Chair collects sign-up sheet or responses via email OD Chair sends computer-generated 1027E to DIC by email on dates designated in Letter of Invitation DIC sends OD Chair accepted players’ names OD Chair contacts players to confirm interest OD Chair emails DIC confirmation DIC confirms receipt of confirmation by email 32

New Opportunities in 2016 Partner Open Days Players signing up as partners get preference We will try to find a partner for you if you don’t have one, but no guarantees Partner Back to Back Open Days Players signing up as partners and for both days get preference

New Opportunities in 2016 Continued…. Guest Days At clubs where Open Days usually do not “make” Only where approved by host club Invite non-WGANC members as guests

Open Day Reminders for Players Please post where you post the sign-up sheets and Letters of Invitation. Perhaps you could review this information with your members at one of your meetings. 36

Pace of Play poster for your locker room OD posting area 37

That’s all there is to it! ? QUESTIONS? 38

Hosting an Open Day No later than 8 weeks prior to OD, DIC will contact you to schedule an Arrangement meeting Meeting participants may include: Golf Pro Food & Beverage Manager Optional: 18 Hole Ladies Group Captain and Club Manager 39

Hosting an Open Day (cont.) Seven weeks prior to OD, the Arrangement Meeting is held Subjects covered at the meeting: Food Menu Price for Food, Carts or Caddies Time for Start, Volunteers Club Dress Code and Description 40

Hosting an Open Day (cont.) The Letter of Invitation is created by the DIC and reviewed 4. Six weeks prior to OD, the Letter of Invitation is posted on the WGANC website 5. Open Day Chairs print the Letter of Invitation for posting Approximately 4 days prior to the Open Day, the DIC provides the final count of players 41

Eligibility to Compete in OD Qualified WGANC Members Members from the Host Club play if field is under-subscribed with DIC’s approval. Handicap Limit – Index of 40.4 Other Information: 1. Entry Fee– Pay IN CASH at Check-in 2. Dress Code – Specified by Club Keep the chain of emails going by hitting reply If you start a new email, be sure to re-enter the OD club and your club name in the subject line 42

Volunteers don't get paid, not because they're worthless, AND ONE LAST THOUGHT… Volunteers don't get paid, not because they're worthless, but because they're priceless! ~Sherry Anderson 43