UConn Libraries Office 365 Mail Migration

Benefits of Moving 90% of UConn Faculty and Staff have already moved Can see calendars across University Community Moving from 5GB to 50GB mailbox size Skype Integration Microsoft Hosted – should be more highly available No longer need to run mail servers ourselves Can add mail to personal device without requiring a PIN Outlook on your phone Library ITS will still be first point of contact for support

Project Milestones Office 2013 Rollout to Staff Computers Testing Information Gathering Distribution List (zLIST) migration Communication Mailbox Staging – July 29th Staff Email Cutover Functional Account Migrations Project Review

Office 2013 Rollout Complete for All Library Staff Mail migration is easier with 2013 More integrations with all Office365 features

Information Gathering Enumerated all zLISTs and Public Folders Worked with Library Administration to decide which ones should move over Created zLISTs in new environment Confirmed all staff have an @uconn.edu address Planned Public Folder migration Scheduled staging and cutover time with UITS

Communication Ongoing throughout the project VPC Open Forum Topic 2 Sessions for All Staff Providing documentation and procedures for staff Documentation is available at: http://s.uconn.edu/ucloffice365 Querying staff for people who will be on vacation during the move Announcing dates and clear instructions on the process

Mailbox Staging – Storrs Staff Begins Wednesday, July 29th We will copy 90% of mailboxes to new server beforehand Will make actual cutover faster – less data moved On/After Wednesday, Jul 29th Don’t move or delete mail received before July 29th Don’t edit or delete appointments created before July 29th New e-mail and appointments can be moved and deleted Backup any rules and signatures you want to move over Documentation: http://s.uconn.edu/ucloffice365

Mailbox Staging – RCL Staff Begins Friday, August 7th We will copy 90% of mailboxes to new server beforehand Will make actual cutover faster – less data moved On/After Friday, August 7th Don’t move or delete mail received before August 7th Don’t edit or delete appointments created before August 7th New e-mail and appointments can be moved and deleted Backup any rules and signatures you want to move over Documentation: http://s.uconn.edu/ucloffice365

Office 365 Go-live - VPC August 5th – 5pm August 6th Email will be unavailable while we transition overnight August 6th Outlook needs to be reconfigured per instructions on http://s.uconn.edu/ucloffice365 Mobile devices will also need to re-configured Restore signatures and rules from backup Multiple ITS staff and students will be available for immediate help Email ITS with any problems Call the ITS Desk at 486-5949 for help

Office 365 Go-live - Storrs August 11th – 5pm Email will be unavailable while we transition overnight August 12th Outlook needs to be reconfigured per instructions on http://s.uconn.edu/ucloffice365 Mobile devices will also need to re-configured Restore signatures and rules from backup Multiple ITS staff and students will be available for immediate help Email ITS with any problems Call the ITS Desk at 486-5949 for help

Office 365 Go-live - RCL August 14th – 5pm August 17th Email will be unavailable while we transition overnight August 17th Outlook needs to be reconfigured per instructions on http://s.uconn.edu/ucloffice365 Mobile devices will also need to re-configured Restore signatures and rules from backup Multiple ITS staff and students will be available for immediate help Email ITS with any problems Call the ITS Desk at 486-5949 for help

Functional Account Process Enumerate all accounts Decide which to move Audit usage logs Identify owner/sponsor for each account Move one account at a time working closely with sponsor and UITS

Roles and Responsibilities

Other Odds and Ends Tony.molloy@lib.uconn will ALWAYS work After cutover no new @lib.uconn.edu addresses will be created Current “send as” address is set to @lib.uconn.edu After cutover this will be @uconn.edu Name appearance will change to: Molloy, Tony Distribution Lists will no longer use the zLIST prefix This migration is not automatic, it requires user intervention on all devices that send/receive mail