Proposal and Award Management

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Presentation transcript:

Proposal and Award Management Award Management – Part I Sponsored Programs Administration June 15, 2017

Award Management – Part I Award Processing – Sponsored Programs Hot Topic – Pre-Award Spending ERAC Update

Award Process Proposal Submitted Just-in-Time Requests Award Received Negotiations Compliance Verification Proposal/Award Sent to GCA

JIT and Negotiation Just-in-Time Award Received Sponsor requests for budget and/or proposal changes Award Received PI or SPA receives from sponsor or SPA/Business Development drafts agreement

Grant Contract Cooperative Agreement Funding Mechanisms Grant Contract Cooperative Agreement

Award Terms Publication Rights Intellectual Property Confidentiality Insurance Governing Law Indemnification Payment/Invoicing Terms Termination Citizenship Restrictions

Compliance Verification Institutional Review Board (IRB) Institutional Animal Care & Use Committee (IACUC) Institutional Biosafety Committee (IBC) Significant Financial Interest (SFI) Conflict of Interest Export Controls

Hand-Off from SPA to GCA SPA emails award to PI SPA sends proposal/award documents to Grant and Contract Accounting

Policies 159: Injury Claims Against NDSU and State Risk Financing 190: Employee Responsibility & Activities: Intellectual Property 343: Confidential Proprietary Information 712: Contract Review 823: Financial Conflict of Interest

Hot Topic – Pre-award Spending PI may need to begin project work on a pending award or partially executed award Advanced account set-up prior to finalizing award To request pre-award spending Documentation of sponsors intent to fund Email approval from Department Chair or Dean

ERAC Update Electronic Research Administration & Compliance

Proposal and Award Management Series April 20, 2017 Focus on Fundamentals: SPA/GCA May 18, 2017 Proposal Review June 15, 2017 Award Management – Part 1 July 13, 2017 Award Management – Part 2 August 17, 2017 Round Table Discussions September 14, 2017 Reports and Queries: PeopleSoft and beyond

Sponsored Programs Contacts Val Kettner Associate Vice President val.kettner@ndsu.edu Amy Scott Assistant Director amy.scott@ndsu.edu Jill Mackenzie Award and Program Officer jill.mackenzie@ndsu.edu Cindy Eleson Budget and Program Officer cindy.smelsereleson@ndsu.edu Wayne Wermager Budget and Program Officer wayne.wermager@ndsu.edu Shelly Sandstrom Program Assistant shelly.sandstrom@ndsu.edu Faye Klein Administrative Secretary faye.klein@ndsu.edu ndsu.research@ndsu.edu SPA Forms 231-8045

Grant & Contract Accounting (GCA) Sara Ogundolani: 1-5939 – USDA (all sectors) Beth Astrup: 1-8393 – Dept of Interior, Dept of Defense, NASA, CNCS Mary Freeman: 1-8357 – Restricted Gifts, Grant Auditing, Administrative Support Teresa Driscoll: 1-5133 – ND Dept of Commerce, Industries (Private and Non-Profit) Laura Lutkemeier: 1-9802 – State Agencies & Commodity Groups, Effort Reporting David Munro: 1-1045 – DOT, Public Instruction, Non- Federal CNCS, Foundations, SEFA, Recharge Centers Ann Young: 1-8356 – NSF, DHHS, Dept of Education, Senior Design, Challenge Grants, Director