Some arrangements for personnel safety 1- Procedures for access Access & Safety Procedures ( EDMS 452 686 ) = Instructions to new arrivals to CERN and to Alice (for staff, users and contractors) + references for detailed reading (for supervisors) + contact lists Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

1- Procedures for access 1. Introduction and Scope 2. Obtaining CERN Passes (Cards) 2.1. Verify existing CERN Cards 2.2. Arriving Collaborators 2.3. ALICE Contractors for Point-2 2.4. Underground Access 2.5. Visiting the ALICE premises 3. Working at Point-2 3.1. Logistics to start work ……………………… the Task Procedure 3.2. Safety in SX2 SXL2 and PX24 3.3. Safety in underground cavern UX25 Safety equipments Specific risks during installation Specific risks during commissioning 3.4. In case of emergency Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

1- Procedures for access 4. Responsibilities in matter of safety 4.1. ALICE Safety Officers 4.2. Other Safety actors 5. Sanctions 6. Requested Safety Documents 6.1. From contractors 6.2. From collaborating teams 7. References 7.1. Work organization 7.2. Access conditions to the CERN domain 7.3. Visits of the CERN premises 7.4. Mission of Safety Coordinators GTD/Apave 8. Some forms Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

1- Procedures for access Appendix 1: Main Technical Contacts in ALICE + Phone No Appendix 2: List of Safety Officers for ALICE + Phone No Appendix 3: Safety Organization in ALICE Appendix 4: List of Safety Link-Persons Appendix 5: Template for Task Procedure form Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

2. Safety Procedures LHC project requires PGCSPS Overall Safety and Health Protection Plan Site Safety Coordinators PPSPS Plan Particulier de Securité et de la Protection de la Santé Civil Engineering Work Equipment Installation The PPSPS shall be filled out either by contractor or by collaborating institute

2. Safety Procedures AOC CERN works supervisor (Notice of start of work) CERN works supervisor PPSPS 30 days before Contractors or Institutes (Safety Coordinator checks it) Joint Inspection 7 days before Safety Coordinator

The simplified = the Task Procedure 2. Safety Procedures PPSPS The simplified = the Task Procedure Who does what and how ??? For Contractors and Institutes (GLIMOS and Safety Coordinator check it) To be prepared 30 days in advance, or asap.

2- Task Procedure Task to be realized ………………………………………………………………….. Location of work ………………………………………………………………………….. Dates of work start ………………… end ……………………. Sub-project ……………………………… Institute ……………….. Responsible person ……………………… phone …………………. Safety link-person ……………………… phone …………………. Local supervisor ……………………… phone …………………. Persons involved ………………………… task, qualification …………………. ………………………… task, qualification …………………. Description of work procedure ………………………………………………………………………………………………. Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

2- Task Procedure Risk assessment Preventive measures (collective), Protective equipment (personnel) Noise generated by the task …………….. …………………………………. Working at heights …………….. …………………………………. Needs for scaffoldings …… Needs for lifting equipt ...… Needs for “nacelle” …… Flammable gas …………….. …………………………………. Chemicals …………….. …………………………………. Hot works …………….. Fire Permit No …………..….. Radioactive sources …………….. …………………………………. Lasers …………….. …………………………………. Confined spaces …………….. …………………………………. High voltages …………….. …………………………………. Vacuum and pressure tanks …………….. …………………………………. Other risks …………….. …………………………………. Lifting and transport needs ……………..…………………………………. Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS

2- Task Procedure The Project Leader and the Local supervisor certify that the persons involved have the proper qualifications and have been properly informed about safety aspects of the work. Project Leader …………………………….. date …………………. Local supervisor …………………………….. date …………………. Sent for approval to: Integration & Installation Coordinator, Lars Leistam …………….. Commissioning Coordinator and Deputy Glimos, Hans Taureg ..……………. Sent for info to: TSO (phone: ………..) ……………………….. ………………. GLIMOS (70608) Marc Tavlet ………………. SC Inspector (………..) ……………………….. ………………. ……. Safety Coordinator (163870) E. Paulat ………………. This task procedure must be on display at the place of work. Note: The Technical Coordinator holds the overall responsibility for project management, except safety ! The GLIMOS holds responsibility for safety of the experiment by delegation from EP Div.leader. he reports to the DL, he acts on safety issues via the Tech.Coord., He is assisted by Safety Coordinators. Marc Tavlet - GLIMOS