Contact Reports or Unit Visits October 6, 2016 Commissioner Tools Contact Reports or Unit Visits October 6, 2016

Purpose of Meeting To train each of you individually on your responsibility as a Commissioner Training on what must be done to fill your assignments in Scouting Primary role is to: Coach and serve as a “Resource” Teach “Train/Orient” “Report the condition” or evaluate This is what Unit visits and Contact Reports are. “They register with the BSA as unit commissioners.” In order to teach you must also be trained

Goal A wise man once said: “Performance improves when performance is measured and feedback given.” How do we measure performance in Scouting? What do we have that helps us measure performance and provide feedback to Scout Den, Troop, Team and Crew leaders? How many golfers in the audience today or basketball players? What does the Scorecard or Scoresheet mean to the game? What is the scorecard of Scouting? Contact Reports Goal: One contact and contact report per month

Responsibilities Unit commissioners serve as resources to help Scouting units succeed throughout the Zone(Stake). Each Cub Den, Scout Troop, Varsity Team, and Venturing Crew should be served by a Unit Commissioner. The Stake Young Men Presidency serve as Unit Commissioners for Scouts, Varsity and Venture. The Stake Primary Presidency serve as Unit Commissioners for Cubs and 11 Year old Scouts. Provide initial orientation, ongoing support, and instruction for all Scout units in the stake. Report the condition of Scouting in each Unit or Ward.

Who Are Commissioners? LDS Responsibility BSA Responsibility High Councilors Assistant District Commissioner (ADC) Aaronic Priesthood Primary Stake Young Men Presidency Unit Commissioners (UC) Stake Primary Presidency Each Stake representative should register each year as a Commissioner This is a separate BSA application Registering with a Ward or Unit does not register you as a Unit Commissioner

How do we compare with other Councils?

3rd from Bottom on Commissioners Registered How does Francis Peak Compare? Second from the top on Contact Reports?

What Do I Need to Do? Register as a Commissioner! Complete Contact Reports or Unit Service Visits in Commissioner Tools Perform Simple Assessments on Unit Perform Detailed Assessments on Unit Commissioners should perform these functions as recommended Simple Assessments – regularly (monthly) Detailed Assessments – twice a year “Provide Real Commissioner Service”

Commissioner Tools Basic steps everyone must do to get access: Register as a commissioner-Very important Go to my.scouting.org Create a login and password for my.scouting.org It typically takes 30-40 minutes after password setup to get access Click on the “Home” in the upper left hand corner “My Dashboard” will appear General list of options

What Do I Do in Commissioner Tools ADCs or DCs should assign Unit Commissioners to Units Very important District Commissioners should report on visit with Assistant District Commissioners(ADCs) ADCs should report on their visit with Unit Commissioners Unit Commissioners should record contacts and reviews Unit Commissioners to visit individual units Provide a scorecard for unit evaluation

Commissioner Tools After signing into Commissioner Tools Click on the District or Unit for which you are responsible Pack 0603 Troop 0603 Crew 0603 Francis Peak 07 There are multiple sections to open Only Open Commissioner Tools Any time you want to return to your Home or your dashboard just click on the symbol in the upper left hand corner

My.Scouting.org

Unfortunately, this is what some of our units look like! 603 Unfortunately, this is what some of our units look like! No assigned commissioner No contacts have been recorded Have contacts been done by Unit Commissioners or ADCs and not recorded or have there been no contacts?

Entering a Contact In Commissioner Tools, navigate to the Unit you wish to do a report on Select “New Contact “ Select “Type of Contact”- Unit Meeting default -asterisked fields required Select “Date of Contact” (Can load a date in the past) Select “Unit health” – choose “declined, improved or unchanged” Select either: “Simple Assessment” – monthly or regularly “Detailed Assessment”- twice a year Simple Assessment - Fast and simple way to record a unit contact Record concerns and/or positive ideas discussed Complete an “Assessment” with every contact Value of Assessment – measurement & feedback “Performance Improves When Performance is Measured and Feedback Given”

Unit Committee/Leader Meeting Unit Key 3 Unit Activity Unit Meeting Unit Committee/Leader Meeting Unit Key 3 Unit Activity Unit Parent Meeting Other Training and Membership Planning and Budget Membership Program Volunteer Leadership Unit Priorities and Other Details Unit health declined Unit health improved Unit health unchanged

Select Simple Assessment

Completing a Simple Assessment Select “Overall Assessment Score” 1-5 in half point increments Click on “Score” you desire to give the unit Select “Comments Box” Enter information on how service plan is being implemented Special needs Good ideas General observations Other relevant information Select “Save and Complete Contact” This completes a Simple Assessment System will return to Unit Screen Notice Health Score in Upper Right Hand Corner

Select Score

Type in Comments

Summary Commissioners need to register as a Commissioner Once registered, then sign into Commissioner Tools Unit Commissioners should begin visiting units Evaluate or score a Scout Unit during visit Load Contact Report or score card into Commissioner Tools Provide uplifting and encouraging feedback to improve Scouting Resources: www.scouting.org/scoutsource/Commissioner/tools.aspx - www.facebook.com/CommissionersoftheBoyScouts of America Goal: Do One Contact a Month