DOSSIER PREPARATION MENTORING PROGRAM Session #3 June 15 Review Getting Started Review Dossier Sections Teaching Section Statement of Endeavors Supporting Materials

Getting Started: Summary of Accomplishments (“Who am I”) Feedback Should match up with what is in your CV Include a brief summary of your research focus/professional expertise at beginning Separate into Research, Teaching, Service, and Clinical Activities (as applicable) Include summary of years next to each activity (especially current activities) Service: separate Professional and University service Add in Clinical Activities (as applicable) Highlight your best academic and professional work and contributions Recommended length: 1-2 pages, bullet point format

Getting Started: CV Feedback CV will be reviewed by the external reviewers to determine whether you meet the qualifications for rank you are applying for Important to include both academic as well as professional experience Be consistent with formatting Recommend to list academic positions separately from professional positions Recommend to separate work/ activities prior to UH

CV Feedback Organize it so that it is easy for reviewers to read Helpful to list dates by most recent at top Suggested to list research/scholarship (bibliography) information first, then teaching, then service, then clinical (if applicable) Include teaching activities and list courses taught and years taught; students mentored, advised, etc.

CV Feedback Bibliography section: Bold your name in each listing Number each publication, etc to make it easier for reviewers to see your total Start off with publications, then presentations, ending with grants

CV Tips (from Manoa Office of Faculty Development CV Workshop) Do not include identifiers that will make it difficult for someone to be objective of you (such as age, gender, race, religion, ethnicity, marital status, or health status, photo) Leave out personal information such as Social Security Number, spouse and children names, personal hobbies and interests

CV Tips (from Manoa Office of Faculty Development CV Workshop) 20% white space, no heavy lines, 12 point font (10 point minimum), use ragged right paragraph justification, avoid leaving out articles like “the” and “a”, avoid using too many bullets, use consistent structure and formatting and same verb tense (as appropriate), avoid overuse of acronyms (spell out first time) Your name and page number should be on every page Although not required, if you include your CV in your dossier, insert it in Section 4 (in the “Other Supporting Materials” section)

STATEMENT OF ENDEAVORS TIP: Start your Statement of Endeavors section with an introduction paragraph. Share your story!

SHARE YOUR STORY Make readers interested in reading your dossier. Share why you got into the profession/field that you are in Describe your passion for what you do Describe your significant expertise and role Explain the impact that your work makes on the teaching program, in medicine and science, and the State and community State what your future goals/plans are

Tenure/Promotion Application Part III. List of Courses Taught Course Title Department/Course Number Semester/Year Approximate Credit Hours (Or estimated contact hours) Number of Students

List of Courses Taught Can be in list format or table format Can be edited to fit your teaching duties as applicable Can include traditional credit hours or estimated contact hours Helpful to include description of your role in the course

Statement of Endeavors: TEACHING Note: Instructional Activities and Research/Scholarship carry the greatest weight in your dossier. Include a statement of your Instructional Philosophy State the unique aspects and special significance of your teaching contributions and accomplishments

Instructional Philosophy What kind of educational experience do you hope your students will receive from their interactions with you? How do you challenge your students? How do you facilitate learning in your teaching environments? Do you have any novel or creative ways that you teach your material to your students?

Types of Teaching Activities Undergraduate Graduate Medical Student Resident Fellow Post-baccalaureate (Imi-Hoola program) Post-doc training CME/CE Mentoring/Advising

Teaching Activities Traditional teaching (formal courses taught) carry the greatest weight Other forms of teaching may be included (especially if your formal teaching load is low). The following activities may be included to highlight your teaching capabilities and contributions Training, Advising, Mentoring National and International teaching/training Teaching presentations to peers and community Serving on or chairing Masters thesis and PhD dissertation committees

Teaching Activities Be able to explain your role in the course (especially if you are not the instructor on record) Example: how many hours taught during the course Be able to describe any teaching activities and their significance to your professional skills and academic contributions to the school/University.

Supporting Materials: TEACHING (refer to page 17 of the Criteria/Guidelines) Teaching evaluations (summaries) Achievement of learning outcomes List students advised and mentored; Thesis/Dissertation committees served on, students trained Thank you letters Special recognition (awards) Contributions to curriculum development Materials from courses you developed Innovations in teaching or teacher training Publication of educational material (electronic publication, textbooks, etc.)

TO DO BEFORE NEXT SESSION: Continue to sort through Teaching, Research, Service and Clinical “folders” and select best material to include in your dossier Work on draft of Teaching Statement of Endeavors (1-3 pages) Start gathering supporting materials for teaching section (summary of teaching evaluations, teaching honors/awards, contributions to curriculum such as serving special needs, evidence of innovations in teaching or teacher training, including the development of textbooks and innovation in the publication of educational materials such as electronic publication) NEXT SESSION: JUNE 22