Specs & Construction Policies Update 27th Annual AAPA Conference Skip Powe, P.E. State Construction Engineer Alabama Department of Transportation

Overview Specification Changes Proposed Specs CIMs Recent Developments & Issues On the Radar

Specification Changes SP 12-0095(2) DBE SP 12-1657(3) Weight Measure for Payment SP 12-1799 Mobilization SP 12-2039 Asbestos Removal

Specification Changes SP 12-0095(2) DBE Utilization Plan 5 days after letting More changes coming in the future

Specification Changes SP 12-1657(3) Weight Measure for Payment Removed maximum legal load limit 1657(2) allowed for electronic signature 1657(2) removed “H” or “W”

Specification Changes SP 12-1799 Mobilization For Bid Amount > 12% Pay at Acceptance for Maintenance No longer on Final Estimate

Specification Changes SP 12-2039 Asbestos Removal 10 day notice to ADEM for any structure removal

Proposed Specs 2 Special Provisions pending Submitted for Industry Review

Proposed Specs 12-0643(2) Bituminous Material Price Adjustments Base Index applies to supplemental agreement Clarification of long-standing practice

Proposed Specs 12-1118(2) Planing and Micro-milling Changes: Planing: 7 calendar days Micro-milling: 30 calendar days

CIMs Construction Information Memorandum Our Policies & Procedures cc: Industry Associations, if it affects

CIMs 2-2004 4-2016 1-2017 3-2017 4-2017

CIMs 2-2004 Payments to Subcontractors Procedures on doing “audit” checks FHWA Review said not doing as required Emphasis on Article 109.08 to pay subs and CIM Included in Letting Notice to Contractors Guidance on being “late”

CIMs 4-2016 Mobilization Payments Tied to SP 12-1799 For Bid Amount > 12% Projects let prior to 8/1/2016 May pay before Final Estimate if Bureau approves

CIMs 1-2017 Final Estimate Documentation Revision to the Construction Manual No change to documents Checklist and guidance Consistent submittals for all Areas and streamline reviews

CIMs 3-2017 Definition of Contract Amount For years, Force Accounts treated as overrun Now, Force Accounts count as Extra Work like Supplemental Agreements Policy consistent with all spec definitions

CIMs 4-2017 Geometric Controls Recent issues not included in proposals/plans Generally not issue on “construction” projects Recognize need for some projects

CIMs 4-2017 Geometric Controls Reminder for: Resurfacing with 2% or e Safety Widening with drainage extensions Slide Corrections Sidewalks, Bike Trails, Multi-use Facilities Drainage Improvements

Recent Developments & Issues Besides specs, CIMs, and proposed specs, What issues and developments do we have?

Recent Developments & Issues Nighttime IM paving Lane Closure Limits Widening for turnouts

Recent Developments & Issues CAMMS Construction is live Materials is in development Initial stages of adding vendors’ personnel

Recent Developments & Issues CAMMS Key identifiers: ALDOT personnel – payroll # For external – Driver’s License # Avoids SSN and creating another ID Differentiates those with duplicate names

Recent Developments & Issues e-Construction FHWA initiative to move DOTs forward Integrate technology into our business practices Do work one time on a mobile device as it occurs Reduce duplicate work Become more efficient

Recent Developments & Issues e-Construction Defined as: Paperless construction administration delivery process Includes electronic submission of all construction docs By all stakeholders, electronic document routing/approvals (e-signature), and digital management In a secure environment allowing distribution to all project stakeholders through mobile devices.

Recent Developments & Issues e-Construction ALDOT getting rid of paper is CHALLENGING!!! Our personnel #s are declining Must do more with less Forcing us to review our practices; be proactive and forward-thinking

Recent Developments & Issues e-Construction Created a new section in Construction to lead Identified 14 initiatives Have series of pilot projects Tablets e-Plans e-documents/forms Construction Manual Standard Specifications and Special Provisions Integrating Contractors Digital or e-Signatures Document Management (including e-submittals) Document Retention System Coordination (including EGIS integration with standard location info) e-Tickets Bar Codes/RFID 3D Modeling UAV usage for inspection and observation records/surveys

Recent Developments & Issues e-Construction Pilot Projects: CBD Phase 2 Gordo Bypass All projects in Speigner District e-Ticketing – pick an upcoming resurfacing project within hour of Montgomery??? Tablets e-Plans e-documents/forms Construction Manual Standard Specifications and Special Provisions Integrating Contractors Digital or e-Signatures Document Management (including e-submittals) Document Retention System Coordination (including EGIS integration with standard location info) e-Tickets Bar Codes/RFID 3D Modeling UAV usage for inspection and observation records/surveys

On the Radar Construction Fuel for HMA Production Opt out provisions Monthly Estimates Pending CIM Define when to process and what to include Clarify Index and pay adjustments

On the Radar Clean-up, Final Inspection, Punchlist, Acceptance Pending CIM Follow-up to AAPA Liaison Subcommittee Better define the process How to deal with TCP and when to remove

On the Radar Portable Changeable Message Signs Usage originated on Interstate Construction Now, used for about everything including 2-lane resurfacing Typical message – Road Work Ahead, Drive Safely Bid history varies; avg $5500 Do we need a $5500 PCMS that a 4’x4’ sign does???

On the Radar Portable Changeable Message Signs Pending CIM Includes chart of standard messages And NOT Road Work Ahead Guidance to designers when to use Let’s be wiser on usage and $$$ and be safer Not more signs to ignore

On the Radar OHSA Respirable Crystalline Silica Rule Effective June 2017 ALDOT not under OHSA But contractors are Our personnel working next to yours If yours have Silica protection, and we don’t, ????

On the Radar MRDs on County Routes MRDs have been on some county routes Counties have seen benefit and the average costs Want the option to use them Concerned of MRD weights Want spec option to use lighter-weight models

On the Radar Project Closeouts 732 projects accepted with no Final Estimate 60 Calendar days for Final Qtys very difficult What is reasonable? Getting better on new jobs, but what to do for all these older

On the Radar Several others from ARBA and AAPA Liaison Committees Challenged to address all at one time Need something to talk about at AAPA Convention

Questions?