UA International Travel Process UFO, 20 January 2017 Laura Provencher, International Risk Analyst Office of Global Initiatives.

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Presentation transcript:

UA International Travel Process UFO, 20 January 2017 Laura Provencher, International Risk Analyst Office of Global Initiatives

What is University Travel? UA TRAVEL = Travel on the behalf or representation of UA Travel paid by UA Travel paid by outside funding Travel on behalf of the University includes: Rotations Presentations Conferences Collaboration efforts Recruitment …and more! Athletics…

General Process Traveler & Department Traveler

The International Travel Registry What is official Travel? Purposes: Risk Management Travel Information Traveler Information Emergency Response Location and Communication Helping us to get a more complete picture of the scope of UA international travel- 163 countries, over 5,000 trips Ua-risk.terradotta.com Transitioning to travel.arizona.edu

Travel Authorization FSO Travel Office Purpose: authorize potential funding and indicate departmental support of the travel. Potential combination with workflow routing for approvals FSO Travel Office

Travel Authorization (Department) Travel Status Registration Travel Authorization (Department) UA Approval ITSOC Review Provost Approval Export Control Approval High Risk Travel? Export Control? DBA Insurance? Give a few scenarios: Citizenship, funding,

High Risk Travel DESTINATION TRAVELER TRAVEL ACTIVITIES U.S. Department of State Travel Warning or Alert CDC Travel Warning or Alert Specific Locations TRAVELER Traveler Type Travel Experience Generally Travel Experience to Location(s) TRAVEL ACTIVITIES Research Collaborative meetings Conferences Sabbatical Field Trips/Study Abroad Official Club Travel For-Profit Travel Minimal Risk Low Risk Moderate Risk High Risk Extreme Risk DESTINATION DOS Travel Warning Specific Locations: Avoid Nonessential travel Traveler Graduate student with Extensive Experience in Location ACTIVITIES Employee Field Research

Country Assessment

Trip Assessment Need for contact information! How this is routed

Travel to Mexico

Determining Travel for Review Minimal Risk Low Risk Moderate Risk High Risk Extreme Risk

High Risk Travel Review Traveler Travel Information Supplemental Travel Information International Risk Analyst Threat and Vulnerability Assessment Provide Risk Reduction Tips Country Report Trip Report ITSOC Review Trip Report Make recommendations regarding travel safety Department Head Review Trip Report Determine Departmental support and authorization of travels Provost Final determination regarding Travel Authorization

Emergency Plan Detailed Itinerary Routes of travel Communications Plan In-Country Contacts Emergency Contact Information UA Contacts Security Concerns & Precautions Trip Recommendations Emergency Procedures Insurance Resources

UA Employees Traveling with Students International Field Trips and Study Abroad Programming Provide Field Trip or Study Abroad Information Participate: UA Employee Traveling with Students workshop 101 information sharing Emergency Planning Tabletop Practice Complete UA Title IX training Complete UA Clery Campus Security Authority (CSA) training

Contact Information Laura Provencher lprovenc@email.arizona.edu Office: 520-621-1698 Personal Cell: 602-469-2134 UA Emergency Support: 520-307-9576 UA Intl Risk Analyst (facebook)