Introduction to the Online Single Plan for Student Achievement Local District Northeast December 5 & 8, 2016

SCHOOL SITE COUNCIL and the SINGLE PLAN for STUDENT ACHIEVEMENT The Single Plan for Student Achievement (SPSA) is a written plan developed by the School Site Council (SSC) describing the school’s program and how resources will be used to meet the supplemental educational and related needs of participating students. The SSC must approve the 2017-2018 Online SPSA. The new online 2017-2018 SPSA template replaces earlier SPSA template versions in Word format.

SPSA: CYCLE OF CONTINUOUS IMPROVEMENT Analyze Data and Identify School Needs Identify Measurable Objectives Implement Relevant, Evidence-Based Strategies Monitor Evaluate Effectiveness

New Flexibility for SPSA Completion CHANGES FOR 2017-2018 New Flexibility for SPSA Completion There are six Goal pages: 100% Graduation, ELA, Mathematics, EL Programs, Culture & Climate, and Social/Emotional. Schools must complete the Goal pages for Culture & Climate and the EL Programs For all the remaining Goal pages, schools need to indicate key findings from the data analysis and identify underlying issues related to the key findings.

CHANGES FOR 2017-2018 A school may choose to not address the Focus Areas for particular Goal page. If this is the case, then an explanation must be provided. For the Goal pages that the school determines to be most effective in addressing students’ academic needs, the school must complete “Strategies/Actions and Tasks” for the Focus Area. However, within each Goal page, schools are no longer required to address all Focus Areas: Professional Development, Classroom Instruction, Interventions, and Building Parent Capacity.

New Flexibility for EL Focus Areas CHANGES FOR 2017-2018 New Flexibility for EL Focus Areas All schools receiving Title III funds must complete the EL Programs Goal page. If a school has been assigned a Title III Coach, this Goal page does not need to be completed, but “N/A” or “Not Applicable” needs to be indicated. Schools have the option of addressing only those Focus Areas that they determine best meet EL students’ academic needs (based on data analysis). Schools are not required to address all Focus Areas on the EL Programs Goal page.

Culture and Climate Goal Page and Focus Areas CHANGES FOR 2017-2018 Culture and Climate Goal Page and Focus Areas All schools writing the 2017-2018 SPSA must complete the Culture and Climate Goal page (Student, Staff, Parent, and Community Engagement) in its entirety, including all Focus Areas. The information on this Goal page should align with the school’s Title I Parent Involvement Policy/PIP, as the PIP guides the school’s work to engage parents and to build parent capacity.

HOW TO ACCESS THE ONLINE SPSA Go to LAUSD Home Page Click on Offices Click on Federal and State Education Programs Click on Single Plan for Student Achievement (SPSA) Click on 2017-2018 Online SPSA

At the Federal and State Education Programs website, click on Single Plan for Student Achievement (SPSA).

Click on 2017-2018 Online SPSA.

Login To Login to the SPSA Application, type your SSO Username without the domain name. Then type your password and click the Login button.

Click the Save button to save the School Year selected.

IMPORTANT REMINDER! A 30-minute timer runs continuously when the online 2017-2018 SPSA template is in use. The 30-minute timer logs users out after 30 minutes. The timer resets to a fresh 30 minutes every time a user clicks the “Save” or “Save and Next” button. If you need to step away for a minute, be sure to first click “Save” or “Save and Next.” SAVE OFTEN!

Click on the SPSA Contact icon to select the desired contact person.

To search for a person, type the first name, or last name, or first name and last name. Click the Search button. In this example, since only the last name was entered, all persons with a matching last name appear. To narrow the search, enter the first name and last name, and then click the Search button. Click the blue select button to select the desired contact person. Click the Save & Close button to save your selection.

Verify that the SPSA Contact name shown is correct. To continue to the next page, click the Save and Next button.

Schools can also use the left-side navigation menu to go to the next page or another page. After a page has been completed, the application will place a green check mark beside it. The pages are ordered sequentially to help you keep track of completed pages.

The approval process is complete when FSEP approves the SPSA by placing a watermark on the SCHOOL IDENTIFICATION page as shown. An archive of the approved SPSA is saved as a PDF file and stored in the LAUSD network. Changes made after the July budget adjustment period begins will append to or overwrite the plan using the SPSA Modification process.

Use the Printer icon at the top right portion of the SCHOOL IDENTIFICATION page to print the individual SPSA pages that require a wet (ink) signature. Pages needing ink signatures are: (1) the SCHOOL IDENTIFICATION page and (2) the Recommendations and Assurances page. Text boxes are grayed out where ink signatures are required.

If your school has an ELAC Committee, fill in the Date of recommendation (click on the calendar icon) and the Typed name of Chairperson. The “Signed” checkbox is an electronic signature. Person(s) signing should check the “Signed” box. The SPSA also requires a wet (ink) signature from all persons signing electronically. Print the page using the printer icon at the top right corner of the page, obtain all signer’s wet (ink) signatures, and file with your school’s SPSA documents. All fields marked with a red asterisk * are required.

To add a new committee, type the name of the committee and click the Add button.

If ELAC has delegated authority to the SSC, click the checkbox “ELAC has delegated authority to SSC.” If your school does not have an ELAC Committee because it has fewer than 21 English Learner students, then click the checkbox “Not Applicable.”

Fill in the remaining required fields Fill in the remaining required fields. Click on the calendar icons to select dates. Click the E-signature checkboxes for electronic signatures, and save and print the page. Get the wet (ink) signatures of all the persons with an electronic signature and file with the school’s SPSA.

Print the Recommendations and Assurances page and obtain the required wet (ink) signatures. The text boxes have been grayed out where wet signatures are required. Then print the entire Single Plan for Student Achievement. File the signature pages with your school’s SPSA documents.

Budget allocations are listed by Program fund and are automatically populated by the system. When a school receives additional funds during the school year, they will be automatically added to the Program fund. The Total is the sum of all available categorical funds. Schools can select budget items from Program funds with an Amount greater than zero. Each Program fund = (Pending Distribution + Potential Funding Variance). Totals Exclude Cost Limit.

Access and review the link to the District Mission Statement prior to completing the School Vision and Mission Statement and Profile Description (top left). Then enter all required fields marked with an asterisk *.

Continue entering the required fields marked with an asterisk *. Save your work often. Links to the School Accountability Report Card, census, zip codes, and city data are provided for reference at question 1.

The 2016-2017 SPSA Evaluation will be due no later than September 30, 2017. The 2016-2017 SPSA Evaluation is to be completed after year-end data becomes available. Select Yes or No for each question. Following the initial online rollout, the previous year’s Measurable Objectives will display in the textbox below each question to assist you in easily determining if the Measurable Objective was met.

Select all applicable review processes (if any) or check “N/A Select all applicable review processes (if any) or check “N/A.” To save, click Save. To continue to the next page, click Save and Next. Elementary and middle schools not undergoing WASC should check “N/A.”

WASC Action Items Schools should identify WASC Action Items by placing “[WASC Action Item]” next to each applicable item in the Strategies/Actions/Tasks section of the Goal pages Remember that WASC Action Items are to remain in the SPSA for the duration of the WASC accreditation

Links are provided for easy access to relevant school data to assist schools in determining actions that will increase student achievement and help improve learning outcomes.

To add a new group or committee, click “Add participating Group or Committee”. The Select textbox will appear at the bottom of the column entitled “Who was involved”. Use the dropdown menu to make the selection. If the desired selection does not appear in the list then select Other and type the name of the group or committee.

SPSA GOALS & OBJECTIVES

To add a new data source, type the name of the data source and click the “Add New” button. Note: If you make an error or need to delete the new data source, click on the trash can. You will be prompted to confirm the deletion.

There is no formatting available in the text boxes, so you will not be able to input tables, charts, or graphs without having to manually correct them; however, you can cut and paste from another source to preserve bullets and bold formatting.

REVISION TO QUESTION 1 Original Question 1: After reviewing data (as marked above) describe any issues affecting the school’s graduation rate and their effect on significant subgroups. Revision to Question 1: 1. List key findings related to 100% Graduation based on objective, factual data (e.g., student outcome data, observations, surveys, focus groups, etc.) 2. Identify the underlying issues related to key findings. 3. If you are not addressing this Goal, explain why.

NOTE REGARDING NEW QUESTION 3 If SSC decides that the Focus Areas in a specific Goal section will not be addressed, possible explanations might include: Students already meet California standards in this Goal area Supplemental support and resources will be provided from a different program source, e.g., TSP funds Due to limited resources, student needs can be more effectively addressed by focusing resources in a different Goal area

EXAMPLES of INSTRUCTIONAL STRATEGIES Project Based Learning Identifying similarities and differences Summarizing and note taking Reinforcing effort and providing recognition Homework and practice Cooperative Learning Setting Objectives and Providing Feedback Generating and Testing Hypotheses Using Cues, Questions, and Advance Organizers Using nonlinguistic representations Using graphic organizers

SOURCES OF RESEARCH-BASED STRATEGIES California Department of Education, Quality Schooling Framework: http://www.cde.ca.gov/qs/index.asp Curriculum: http://www.cde.ca.gov/qs/ci/index.asp Instruction: http://www.cde.ca.gov/qs/in/index.asp Assessment: http://www.cde.ca.gov/qs/as/index.asp

SOURCES OF RESEARCH-BASED STRATEGIES Quality Schooling Framework Videos: http://www.cde.ca.gov/qs/vi/ Family and Community: http://www.cde.ca.gov/qs/fc/index.asp Culture and Climate: http://www.cde.ca.gov/qs/cc/index.asp Students Learning and Thriving: http://www.cde.ca.gov/qs/ab/index.asp?tabsection=4

SOURCES OF RESEARCH-BASED STRATEGIES The What Works Clearinghouse (WWC) is an initiative of the U.S. Department of Education's Institute of Education Sciences. Established in 2002, the WWC reviews and assesses research evidence for educational programs, products, practices, and policies. Its goal is to provide educators with the information they need to make evidence- based decisions. The WWC link is available at: http://ies.ed.gov/ncee/Wwc/

To enter new or edit existing Strategies/Actions and Tasks or budget items click the pencil icon shown.

Enter “Strategies/Actions and Tasks,” “Action Begin & End Dates,” and “Measurement of Effectiveness” in the appropriate grid control boxes.

To add a new Position Item, click the Add New Budget button. Note: the system will assign a temporary Position number starting with TM for new positions. Once you obtain the actual position number, overwrite the temporary Position number with the actual Position number. Save the page.

For Position Items, click the dropdown selection arrows under the subheading “Funding Source & Budget Description.” Boxes with a blue background can accept data entries. Many positions are shown multiple times by number of hours and/or number of days.

To add a new Non-Position Item, click the Add Non-Position Budget Items button.

Unlike the Position Items, Non Position Items only allow changes to the number of unit or the Total Cost. Unit selections are A for Annual, H for Hourly, S for Semester, D for Daily, M for Monthly, T for Trip, and Y for Yearly. In cases where you know how much money to budget, but you don’t know how many units to budget, divide your Total Cost by the Rate. In this example, $6,270 Total Cost/$209 per Day = 30. Enter 30 Days. You can also enter decimal values, e.g., .25, etc.

REGARDING NON-POSITION ITEMS Remember to place the exact amount(s) of non-position resources (e.g., SIM, Teacher Release Days, etc.) in the Goal(s) and Focus Area(s) where you intend to use them. Failure to do so may result in frequent SPSA Modifications.

Schools are required to complete question 3, 4, 7, and 8 of the Title l Schoolwide Program Schools/ESSA 1114.

The Local District Monitoring page gives Local District Instructional Directors the option of describing in the blue box any additional support provided to a school.

Fill in the required textboxes shown.

Fill in the textboxes, as applicable.

Click the dropdown selection arrow to locate the type of attachment to be uploaded. Selections are SSC Approval of SPSA-agenda, sign-ins, & minutes, and (2) Analysis of School Experience Survey for Parents (for new schools only).

To submit the Plan, click the Submit Plan button.

All incomplete SPSA plan pages will appear on the Validation Summary page. The school must complete all required pages in order to submit the Single Plan for Student Achievement to the Local District for approval.

SPSA submission is successful! When a SPSA submission is successful, the above message appears.

The SPSA Approval Tracking page is used by Local District Coordinators/Administrators and Instructional Directors to track the SPSA Plan approval process. Principals and Designees can view the page but cannot make changes to it.

SPSA DASHBOARD PLAN TOOLS

To open the SPSA Dashboard, click the Dashboard icon located at the top right of the application screen.

As Local District reviewers/approvers review and approve the Plans, their names and the dates of review or approval will display in their respective title boxes, as shown above.

Plan comments are located in the SPSA Dashboard Plan tab Plan comments are located in the SPSA Dashboard Plan tab. Plan comments are separated by color: orange for a new comment received and green for a comment that has been created or is a response to a comment received. Schools can respond to all comments, however, they cannot initiate a new comment. Each comment coincides with a section of the Plan where a comment bubble is located. By clicking on a Plan Comments message, a user is hyperlinked to the correlating Program and Section in the Goals and Objectives tabbed pages.

Legend of comment bubbles Gray means no comment exists Orange means comment is pending Green means LD reviewer created a comment Or responded to a school’s response to his/her comment

Schools can respond to Local District reviewer’s comments as shown above.

To print a page, group of pages, or the entire SPSA Plan PDF document, click the Printer icon located at the top right of the application screen.

To view the Budget Summary page, click the Dollar Bill icon located at the top right-side of the application screen.

The Budget Summary page shows totals by budget item and program The Budget Summary page shows totals by budget item and program. It also shows the Grand Total for FTEs and dollars in the far right column. The green bar at the bottom of the page shows each total budget allocation listed by program fund.

To view the Exception Report page, click the Exclamation Point icon located at the top right-side of the application screen.

To log out of the SPSA Application, click the logout icon (above right).

SPSA DASHBOARD ADDING A DESIGNEE

IMPORTANT NOTE TO PRINCIPALS School Principals determine and assign Designees. Principals and their Designees are the only individuals with access to work directly on schools’ online 2017-2018 SPSA templates. Principals should determine as soon as possible which school site employees with Single Sign-Ons (SSOs) will have access to the online 2017-2018 SPSA template and assign them to Designee status so that work on the 2017-2018 SPSA can begin without delay. SPSA Contact is not the same as SPSA Designee.

To view the Designee page, click the 2-Person icon located at the top right-side of the application screen.

To add a Designee, click on the Find button. NOTE: The School Principal is the only person authorized to add or delete designees.

Type the First Name and Last Name to narrow the search. To expand the search, type in only the First Name or the Last Name. Click the Search button to see the matching names appear below the blue titles. Click on the EmpNo of the employee desired.

Note: In this example, there are two pages of Designees. Click on the “Add User” button. The system will confirm that the Designee has been successfully added. The Designee’s name will be added to the Designee List. Note: In this example, there are two pages of Designees.

To delete a Designee, click the trash can at the end of the row as shown above.

Federal and State Education Programs Local District Northeast CONTACT INFORMATION Federal and State Education Programs Office telephone: (231) 241-6990 James Mundy, Plan Writing Coordinator Plan Writing Support Email: jmundy@lausd.net Hector Arteaga, Microcomputer Support Assistant Online SPSA Template Support Email: hxa7130@lausd.net Local District Northeast Tony Karch Sue Florindez (818) 252-5443 (818) 252-5444 anthony.karch@lausd.net sue.florindez@lausd.net