Proposed Reorganization of Academic Affairs at the University of Wyoming Presentation to the Board of Trustees March 23, 2017 Kate C. Miller Provost and Vice President for Academic Affairs

Outline Action Request: Rationale for Reorganization Approve changes to 13 University regulations so the reorganization can go into effect. Rationale for Reorganization Address enrollment challenges Engage the 21st century higher education environment Improve incentive structure Realize efficiencies Organization/Budget Impact Implementation Timeline Summary of Proposed Revisions

Features of the Reorganization Move Enrollment Management Functions from Student Affairs to Academic Affairs Admissions, Financial Aid, Registrar Advising and Career Services, Student Educational Opportunity Redistribute Outreach School Functions Move UW-Casper and Regional Centers Provost’s direct report Establish Office of Global Engagement Establish Distance Education Support Group (TBD – May) Move IT support, Marketing and Communications, Business and Enrollment Management Functions, WPM to other units to achieves efficiencies and improve effectiveness (TBD - May)

Enrollment Management Environment Declining state support means UW needs to find opportunities to grow net tuition revenue by growing new student enrollment and improving retention rates. The intense competition for students among institutions of higher education in the region requires a more strategic and targeted recruitment approach. Requires alignment of college level recruiting and support resources with undergraduate enrollment growth expectations. Shifting demographics and academic preparedness among incoming UW students will require that available support services are resourced and aligned with changing student needs.

Expected Outcomes Enrollment Management: Directly tie student recruitment, retention, learning and success to the work of faculty and academic administration to significantly increase enrollment, retention and graduation rates. Principles The University needs to significantly improve recruitment and retention to grow net tuition revenue The University has an obligation to significantly improve students’ chances of progressing through their course work and completing their degree Shifting demographics and academic preparedness requires that we resource and realign support services in new ways to meet changing student needs. Solution Follow nationally recognized best practices and get every one on the same team Similar to the “Mayo Clinic model” of patient care (student support) integrated, multi-specialty, and has primary focus on the needs of the student.  An entire “team” is at the table when “diagnosing” and troubleshooting a student’s academic career.  Need numbers on retention and graduation

Examples – Aligned Enrollment Management Recruitment: Our best recruiting tool is the strength of our academic programs coupled with close and immediate access to world class researchers and teachers.  Registrar and Student data – joint planning leads to better course schedules and sequences, clearer paths to graduation and better use of resources and faculty time. Greater success for first generation students - depends on a system of safety nets including financial aid advising, professional academic advising, academic coaching and academic student services. One-stop-shop approach available in a single unit. Orientation - reframed as the beginning of freshmen/transfers development as a UW student. Go beyond “admitted student day” events and extends into the first year experience to include more intentional exposure to financial literacy and the impacts of college financing decision, to study skills workshops and other programming. Onboarding” (essentially, how to be an adult and how to be a college student) starts AT Orientation in the new model.  Rather than Orientation being an “admitted student day” event, it’s the beginning of their development as a UW student.  And, it extends into the first year experience – from more intentional exposure to financial literacy and the impacts of their college financing decisions on  their future to study skills workshops and programming.

Expected Outcomes Ensure that the university fully embraces the 21st century instructional environment including online, hybrid, distance and outreach teaching approaches, along with strong partnerships with community colleges The need to scale to meet mission to state and achieve new revenue sources Greater accountability of Laramie campus to its mission to CC students Expand opportunities for transformative learning experiences that extend beyond the classroom including internships, research and international experiences. Consolidation of Global Engagement under one roof Career Services linked to professional and faculty advising

Expected Outcomes Strengthen support for research and economic development by promoting new degree offerings and graduate and undergraduate student experiences that align with state, national and international demand for research of societal importance and graduates who are well prepared to enter the workforce. Improve efficiency and effectiveness of operations to include achievement of budget reduction targets for the 2017-18 fiscal years. Encourage innovative and entrepreneurial approaches to funding the university’s mission

Organizational/Budget Impact University Officers – Net change – Zero Add AVP Enrollment Management; Remove Dean of Outreach School – no salary impact Associate Dean UW – Casper and Regional Centers – to Dean – no salary impact AVP Graduate Education or Dean – possible ~$40K salary increase Director of Honors Program becomes a Dean – possible ~$40K salary increase Plans for supporting growth to be discussed later Upgrade International Programs Director to Executive Director ~$0 salary change Move Wyoming Public Media to Research Office – no impacts

Organizational/Budget Impact Move other personnel or eliminate positions as appropriate (includes position reductions to meet required $500K FY 18 budget cut) Move International Programs from Outreach School and Student Affairs to AA – zero impact. Hire Executive Director for Budget and Finance Administration: ~$35K impact Move duplicate enrollment services from Outreach School to enrollment management – some overall reduction in personnel likely Move some IT/OVN Services Distance Education from Outreach School to Information Technology Move some Marketing and Communications personnel in Outreach to Government and Community Affairs Move some business services personnel from Outreach to AA Reorganization at UW Casper and regional centers – reduction in personnel - TBD - - TBD -

Bottom Line No net increase in administrative titles No net budget increase

Organization Charts Academic Affairs and Outreach School Student Affairs – FY 17 Proposed Organization of Academic Affairs - FY 18

Academic Affairs Organization Chart FY 2017 Provost & Vice President, Academic Affairs Faculty Senate (Chair) Academic Personnel (AVP) Hiring of Academic Personnel Reappointment, Tenure, and Promotion Faculty Professional Development, Awards, and Sabbatical Faculty Support Graduate Education (AVP) Interdisciplinary Graduate Programs Graduate Student Affairs Undergraduate Education (AVP) Accreditation & Program Reviews Student Success Learn Synergy STEP Transfer Articulation Army & Air Force ROTC Centers & Institutes (Directors) American Heritage Center Art Museum Ellbogen Center for Teaching & Learning Writing Center Global Studies Social Justice Research WyGISC Colleges Agriculture & Natural Resources Arts & Sciences Business Education Engineering & Applied Sciences Health Sciences Honors Law Libraries Schools Haub School of Environment & Natural Resources School of Energy Resources Outreach School International Programs Outreach Credit Programs Outreach Technology Services Regional Outreach Centers UW Casper College Center Wyoming Public Media Academic Business Services Business & HR Support Academic Affairs Organization Chart FY 2017

FY 17 Student Affairs Vice President, Student Affairs Associate VP, Dean of Students Dean of Students ASUW Disability Support Services Fraternity and Sorority Life Non-Traditional Students Center Rainbow Resource Center Sexual Assault Prevention and Support Student Conduct Student Media Veteran’s Center Womens’ Center Campus Recreation Club Sports Intramural Sports Outdoor Programs Student Health Services UW Counseling Center AWARE (Alcohol awareness) Center for Advising & Career Services Cowboy Parents Council & Alumni Affairs Residence Life, and Dining Services Residence Halls Retail Dining UW Apartments UW Catering and Events Wyoming Conservation Corps Wyoming Union Campus Activities Service, Leadership and Community Engagement Events Enrollment Management Admissions Registrar Student Financial Aid Student Education Opportunity (SEO)

Academic Affairs Organization Chart FY 2018 - Proposed Provost & Vice President, Academic Affairs Faculty Senate (Chair) Academic Personnel (AVP) Hiring of Academic Personnel Reappointment, Tenure, and Promotion Faculty Professional Development, Awards, and Sabbatical Faculty Support Center for Innovation in Instruction and Assessment  Ellbogen Center for Teaching & Learning Assessment of Student Learning (also HLC) Distance Education Support Writing Center Graduate Education (AVP) Interdisciplinary Graduate Programs Graduate Student Affairs Professional Development Undergraduate Education (AVP) Accreditation & Program Reviews Student Success Advising & Career Services Transfer Center Learn Synergy STEP Student Educational Opportunity Army & Air Force ROTC Enrollment Management (AVP) Admissions Registration & Records Scholarships & Financial Aid Summer Programs (e.g. High School Institute) International Programs Executive Director English Language Center Faculty Immigration International Institutional Agreements Study Abroad International Students & Scholar Sponsored Students & Scholars Centers & Institutes (Directors) American Heritage Center Art Museum Global Studies Social Justice Research WyGISC Colleges Agriculture & Natural Resources Arts & Sciences Business Education Engineering & Applied Sciences Health Sciences Honors Law Libraries UW Casper & Regional Centers Schools Haub School of Environment & Natural Resources School of Energy Resources Executive Director for Budget and Finance Academic Business Services Business & HR Support - TBD - - TBD - Academic Affairs Organization Chart FY 2018 - Proposed

Implementation Timeline Late March 2017 Trustees approves Regulations Changes; Global Engagement and Enrollment Management functions, UW Casper moves to AA External searches begin for AVP Enrollment Management, AA Budget Director April 2017 Honors College proposal - internal review by Faculty Senate etc. Launch internal search for Honors College Dean, Interim AVP Graduate Education May 2017 Honors College to Trustees for approval Trustees approval of Honors College Dean, Interim AVP Graduate Education AA FY 18 Budget Presentation to Trustees subcommittee June 2017 Complete Reorganization, including reductions in personnel Hire AVP Enrollment Management, AA Budget Director July 1

13 Current University Regulations to Revise 1-1 Organization of the University 4-175 Tuition Privileges of University Employees 5-800 Flexible, Faculty-Approved Teacher Effectiveness Evaluating System 6-402 International Exchange 6-701 Faculty Senate Bylaws 6-702 Faculty Senate Committees 6-703 University Standing Advisory Committees 6-716 Change of Recorded Grade 6-719 (Experiential Learning 7-620 (Outreach School) 8-1 Students 8-3 Admissions 8-244 Registration Fees 8-247 ACT/SAT Assessment Program

Summary of Revisions to Regulations Substantive changes UW Regulation 1-1 – edited to move a number of units from Student Affairs to Academic Affairs; remove mentions of Outreach School UW Regulation 7-620 – eliminated - defines the governance of the Outreach School. Minor Changes – remaining regulations Elimination of the term “Outreach School” in all regulations Reference “distance education” only as a teaching modality. “Cleanup” items, such as changing the term “Vice President for Academic Affairs” to “Provost and Vice President for Academic Affairs”

The End

FY 18 Student Affairs Vice President, Student Affairs Associate VP, Dean of Students Dean of Students ASUW Disability Support Services Fraternity and Sorority Life Non-Traditional Students Center Rainbow Resource Center Sexual Assault Prevention and Support Student Conduct Student Media Veteran’s Center Womens’ Center Campus Recreation Club Sports Intramural Sports Outdoor Programs Student Health Services UW Counseling Center AWARE (Alcohol awareness) Alumni Relations Cowboy Parents Council Residence Life, and Dining Services Residence Halls Retail Dining UW Apartments UW Catering and Events Wyoming Conservation Corps Wyoming Union Campus Activities Service, Leadership and Community Engagement Events