ENVIRONMENTAL LEADERSHIP Diana Robinson Environmental Systems Branch Hart – Dole - Inouye Federal Center Comm: (269) 961-5539 DSN: 932-5539 74 N. Washington Ave N STE 7 Battle Creek MI FAX: (269) 961-4477 49017-3084 E-Mail: Diana.Robinson@dla.mil This brief outlines DLIS Environmental Programs

Environmental Reporting Logistics System ERLS is DLA’s Environmental Reporting Logistics System. ERLS has a hazardous side called Compliance and a Pollution Prevention side.

ERLS MISSION tracking and reporting capability Automated environmental tracking and reporting capability Meet reporting requirements of Executive Orders 13101 and 13148 Track hazardous, radioactive, and Environmentally Preferred Products (EPP) Executive Order 13101 is Greening the Government through Waste Prevention, Recycling and Federal Acquisition. EO 13148 Leadership in environmental management. ERLS tracks acquisitions and requisitions of both hazardous and environmentally preferred items.

ERLS APPLICATIONS Environmental Reporting Logistics (ERLS) A mid-tier application that is downloaded to the user’s PC from the ERLS website www.dlis.dla.mil/erls.asp Creates environmental reports such as Tier II reports for EPCRA and chemical balance reports for CAA, Isotope and PSM Creates a DOD Green Procurement Report Examples of required reporting would be EPCRA – Emergency Planning and Community Right-to-Know Act – TIER I (aggregate) and TIER II (specific) reports – Emergency and Hazardous Chemical Inventory reports required by 40 CFR 370.41 and 41. ERLS provides DLA activities such as Defense Distribution Centers and DRMOs with the means to track chemical balances and notifies them when they are within 80% of their hazardous chemical thresholds. If they exceed thresholds even once during the year they must produce a report. ERLS also provides DLA activities with a central location for tracking chemical spills. RCRA - Resource Conservation Recovery Act 6002 requires procurement of recovered materials by federal facilities and contractors.

ERLS APPLICATIONS ERLS Green Procurement Report (GPR) A small but important piece of ERLS A mid-tier application that is accessible from the ERLS GPR website at: www.dlis.dla.mil/erlsgpr Examples of required reporting would be EPCRA – Emergency Planning and Community Right-to-Know Act – TIER I (aggregate) and TIER II (specific) reports – Emergency and Hazardous Chemical Inventory reports required by 40 CFR 370.41 and 41. ERLS provides DLA activities such as Defense Distribution Centers and DRMOs with the means to track chemical balances and notifies them when they are within 80% of their hazardous chemical thresholds. If they exceed thresholds even once during the year they must produce a report. ERLS also provides DLA activities with a central location for tracking chemical spills. RCRA - Resource Conservation Recovery Act 6002 requires procurement of recovered materials by federal facilities and contractors.

ERLS APPLICATIONS Environmental Reporting Logistics System: Gathers information about hazardous and environmental items from interfacing systems Calculates chemical balances on a daily basis for EPCRA, PSM, CAA and Isotopes Provides Tier (EPCRA) chemical balances by both CAS and MSDS numbers Provides Tier reports using both Federal and California threshold quantities Provides notification when EPCRA, PSM and CAA chemicals are within 80% of exceeding thresholds Users are DLA activities who store and report on hazardous inventories Examples of required reporting would be EPCRA – Emergency Planning and Community Right-to-Know Act – TIER I (aggregate) and TIER II (specific) reports – Emergency and Hazardous Chemical Inventory reports required by 40 CFR 370.41 and 41. ERLS provides DLA activities such as Defense Distribution Centers and DRMOs with the means to track chemical balances and notifies them when they are within 80% of their hazardous chemical thresholds. If they exceed thresholds even once during the year they must produce a report. ERLS also provides DLA activities with a central location for tracking chemical spills. RCRA - Resource Conservation Recovery Act 6002 requires procurement of recovered materials by federal facilities and contractors.

HOW ERLS WORKS DLA/GSA Systems ERLS Mid Tier Server FTP/Direct Database Link DISN DLA/GSA Systems BOSS and HMIRS – direct database link – the systems/servers talk directly with each other. HMIRS operates off the same server as ERLS. Remaining interfacing systems send us data via secure FTP File Transfer Protocol (?) ERLS is a combination of an Oracle Database and an executable file called a client file. It reside on 2 DLIS servers – 1 for testing – 1 for production. The client file is downloaded to a user’s PC from the ERLS website. It is the client file in conjunction with a valid userid and password that allows you access to the database on the server. - Chemical Balance Reports - Daily tracking of $$ - Annual EPCRA Reports - Green vs non-green procurements - Daily HM Inventory - Purchases and Sales information - Environmentally Friendly Item identification ERLS Mid Tier Server At Battle Creek

CONTRACTS/REQUISITIONS/HM RETURNS ERLS INTERFACES SAMMS/BSM MSDS INFO HMIRS MSDS INFO HMIRS CONTRACTS/REQUISITIONS/HM RETURNS - DLA ICPs HM INVENTORY - DLA DEPOTS DSS BOSS CONTRACTS- DLA RETAIL SITES FLIS HM INVENTORY - DRMOs DAISY ENVIRONMENTAL ATTRIBUTE ITEMS DFAMS/FAS We have recently added GSA requisitions to ERLS (from GSA’s Management Information System). HM INVENTORY - DLA RETAIL SITES BOSS CONTRACTS/REQUISITIONS/ HM RETURNS - DLA FUEL DEPOTS GSA MIS GSA REQUISITIONS HAZARDOUS ENVIRONMENTAL

OVERVIEW EPP What is EPP: Federal-wide initiative Encourages and promotes procurement and use of products and services containing Recycled content Use less energy Less toxic Less harmful to the environment Helps Fed Govt., military services recoup $$ and resources currently devoted to waste stream management. *Major roadblocks that we uncovered: *How do we do this? What standards / definitions / criteria do we use? * How do we bring this into the Federal Catalog System?

OVERVIEW EPP The DLA Environmentally Preferable Products Program: Helps DLA customers meet the goals and objectives outlined in Executive Orders, the Resource Conservation and Recovery Act, (RCRA) and other legislation and policies that have Environmental impact. Helps DLA customers meet RCRA and Defense Bills calling for reporting and metrics on ‘green’ procurement Over 3000 ‘Green’ products in the FCS *Major roadblocks that we uncovered: *How do we do this? What standards / definitions / criteria do we use? * How do we bring this into the Federal Catalog System?

EPP DRIVERS AND LEGISLATION Resource Conservation and Recovery Act (RCRA) Section 6002 Government agencies must buy products with Recovered Materials Affirmative procurement “Cradle-to-grave” and Life cycle management We start off w/ RCRA the catalyst for Environmentally Preferable procurement: Requiring federal agencies, for the first time to buy “green”, *TRCRA addresses the need for reporting on Green buys & considers life cycle costs / cradle to grave in procurement decisions. * Now we have to buy intelligently: look down the road

EPP DRIVERS AND LEGISLATION Federal Acquisition Regulation (FAR) Part 23 Subpart 23.7-Contracting for Environmentally Preferable Products and Services Agencies must implement policies that: Maximize use of environmentally preferable products and services. Implement cost-effective contracting preference programs for EPP. We start off w/ RCRA: Requiting for the first time to buy “green”, *report on Green buys & consider life cycle costs /cradle to grave Now we have to buy intelligently: look down the road 23.703 Policy. Agencies must- (a) Implement cost-effective contracting preference programs promoting energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services; and (b) Employ acquisition strategies that affirmatively implement the following environmental objectives: (1) Maximize the utilization of environmentally preferable products and services (based on EPA-issued guidance). (2) Promote energy-efficiency and water conservation. (3) Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal). (4) Promote the use of nonhazardous and recovered materials. (5) Realize life-cycle cost savings. (6) Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements. (7) Consider the use of biobased products.

EPP DRIVERS AND LEGISLATION As part of a comprehensive Environmental Management System (EMS), procurement and use of Environmentally Preferable Products can have a positive impact on reduction of the hazardous waste stream and the Resources devoted to managing it. $ Aside from legislation mandates, buying ‘Green’ is smart: Green products do not require the handling, tracking and disposal cost associated with hazardous products. Green products are generally safer Green product are less harmful to the environment Waste Stream

ERLS APPLICATIONS ERLS Green Procurement Report (GPR) Provides visibility of total green and non- green procurements in $$ from DLA and GSA Users are DOD activities that requisition from DLA and GSA Reports automatically generated quarterly Examples of required reporting would be EPCRA – Emergency Planning and Community Right-to-Know Act – TIER I (aggregate) and TIER II (specific) reports – Emergency and Hazardous Chemical Inventory reports required by 40 CFR 370.41 and 41. ERLS provides DLA activities such as Defense Distribution Centers and DRMOs with the means to track chemical balances and notifies them when they are within 80% of their hazardous chemical thresholds. If they exceed thresholds even once during the year they must produce a report. ERLS also provides DLA activities with a central location for tracking chemical spills. RCRA - Resource Conservation Recovery Act 6002 requires procurement of recovered materials by federal facilities and contractors.

ERLS APPLICATIONS ERLS Green Procurement Report (GPR) Customized queries by FY and Service/Agency, DODAAC and Environmental Attribute Code Is DOD’s Green Procurement Strategy tool for tracking and increasing green procurements Examples of required reporting would be EPCRA – Emergency Planning and Community Right-to-Know Act – TIER I (aggregate) and TIER II (specific) reports – Emergency and Hazardous Chemical Inventory reports required by 40 CFR 370.41 and 41. ERLS provides DLA activities such as Defense Distribution Centers and DRMOs with the means to track chemical balances and notifies them when they are within 80% of their hazardous chemical thresholds. If they exceed thresholds even once during the year they must produce a report. ERLS also provides DLA activities with a central location for tracking chemical spills. RCRA - Resource Conservation Recovery Act 6002 requires procurement of recovered materials by federal facilities and contractors.

HOW ERLS GPR WORKS QUARTERLY DATA TRANSFER - WEB ACCESS TO GREEN PRODUCT REPORTS BY ORDERING ACTIVITY, UNIT, INSTALLATION, SERVICE/AGENCY. ERLS GPR WEB Server At Battle Creek ERLS Mid Tier Server At Battle Creek

ERLS BENEFITS Centralized hazardous inventory for DLA activities Elimination of manual report preparation Increased accuracy of environmental reports We added GSA requisitions at the beginning of 2003 to produce a combined DLA/GSA Green Procurement Report. Beginning in FY04, the ERLS GPR will serve as the Baseline for DLA and GSA customers to track and report their efforts to increase green procurements. It will also be DLA’s baseline for their efforts to increase green sales.

ERLS BENEFITS Automated inventory tracking improve response time to hazardous spill with accurate, up-to-date information Improve stock positioning and avoid material transfers Consolidated DLA and GSA Green Procurement Reporting We added GSA requisitions at the beginning of 2003 to produce a combined DLA/GSA Green Procurement Report. Beginning in FY04, the ERLS GPR will serve as the Baseline for DLA and GSA customers to track and report their efforts to increase green procurements. It will also be DLA’s baseline for their efforts to increase green sales.

ERLS BENEFITS Please visit the DLIS Environmental Booth #444 for a demonstration of ERLS or the ERLS GPR.