CCCApply CCCApply BOG Fee Waiver California Community Colleges Chancellor’s Office Updated: 3/10/2008

Presentation Topics FA in CCCApply 2008 Changes Application Walkthrough Documentation and Resources

Financial Aid Features in CCCApply Flags, Forms and FA Track 3 Ways to the BOG Fee Waiver

Facilitating Financial Aid in CCCApply Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college. Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data

Three Ways to Get to the Fee Waiver At the end of the CCCApply application for Admission on the Links and Opportunities page From the Financial Aid Track of the CCCApply home page Direct link from the College website

Financial Aid Links at End of Application

CCCApply Financial Aid Track

A Financial Aid page

BOG Fee Waiver Choice page

BOG Fee Waiver Features and Functions Development Features Algorithms 2008/9 Changes

BOG Waiver Development Design Team formed 2004 2004-05 form released November 2004 2005-06 form released March 2005 With Registered Domestic Partnership 19 Colleges live on release; 13 in testing 2008-09 form released March 2008

A BOG Waiver Features BOG Waiver is a complete and independent application Includes Application Manager, Control Center, user support Customizable introduction, instructions, logo, contact info Downloads customizable in content and scheduling Can create business rules and customized email messages BOG Waiver form, questions, answers and flags are standard Dedicated design team under the Steering Committee

BOG Fee Waiver Features Only one application can be filed per year per user per college Built-in algorithms to generate Eligibility and Dependency status flags Presents questions and instructions based on dependency status and data provided E-Sign electronic signature Allows applicant to print out the full form upon submission Thanks to smart processing, much easier to use than the paper form

Pre-populating Data Data from Xap student account and from CCCApply are used to pre-populate some answers Name, SSN, Email, Daytime telephone, Current Address, Birth-date Marital status is NOT pre-populated (different code values) No answers are generated in the online application Applicant must answer all questions, including: Total income Marital status and married as of today Birth-date and over 18 question All answers are cross-checked for errors This ensures that the right wrong answer gets corrected and no legal issues are created

Dependency Status Description Data field called BOGW-Dependency Code “I” = “Independent” Code “D” = Dependent Used for smart formatting For dependent applicants, parental questions and prompts show, and only parental income column Used to make certain answers required or optional

Dependency Status Calculation Code “I” = “Independent” If “yes” to any of Born before Jan 1 198x (18 years ago) Married (or registered domestic partner) as of today Dependents living with you Orphan or ward of the state Veteran of US Armed Forces Or “no” to both Claimed on parents tax filing Living with parents Code “D” = Dependent All others

Eligibility Method Data field called “BOGW Eligibility” Code “A” = Method A only Code “B” = Method B only Code “M” = Multiple Methods (A and B) Code “N” = None; Not Eligible Used to make certain answers required or optional Calculated using two invisible flags, one for A, one for B; result is just one eligibility outcome

Eligibility Method A Method A Eligibility set on if “yes” to any: Receving TANF Receiving SSI-SSP Receiving general assistance Receiving assistance from parents Certified veteran of the national guard Medal of honor recipient or 911 victim Law enforcement or firefighter killed in the line of duty As of 2006-7: Veterans and national guard split out to 2 fields As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields Otherwise not eligible under Method A

Eligibility Method B Method B Eligibility set on if income exceeds the cap for the number in household per the income table for the tax year used for the application Number in household and income amounts used to index the table correspond to the dependency status Otherwise not eligible under Method B

A 2008/9 Changes 2008/9 BOG Fee Waiver form added Income Table Updated

BOG Fee Waiver Walkthrough Application Manager Introduction and District apps Application and Errors Submission and Printing

BOGW Walkthrough http://beta.cccapply.org/BOG_Waiver/

Online Information Resources CCCApply web site, www.cccapply.org Test web site beta.cccapply.org Explore and test new features under development Project web site cccnext.net/cccapply/ Data Dictionaries Detailed document describing all data collected and generated Includes data formats, input rules, data usage, constraints Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility Separate documents for CCCApply and BOG Fee Waiver QuickStart Guides for implementation Basic steps and information for new implementations