Project Proposal Checklist for PMC Meeting No Items to Check Check 1 Select suitable project theme   2 Project custodian been obtained (with LOI & URS) 3 IPR for project – identified and categorised Submission of patent need to be properly planned Note : Timeline for IPR filing and registration (for Patent submission must be made at least 5 months before project close) 4 Project type and deliverables were clearly defined at earlier stage (Refer to the KPI Guidelines - on type of project ) (new item been included; based on new KPI guidelines) 5 End Product clearly defined 6 Problem Statement clearly defined 7 Project phases is clearly illustrated 8 Clear objective stated 9 Business case clearly indicated 10 Research Element – highlighted and compared with prior or on going research 11 Benchmark with available solution - on cost, and features (Operational / Financial / Technological benefit been highlighted) 12 Benchmark on technology / risk/ challengers with early adopter No Items to Check Check 13 Collaborators details highlighted   14 Support TMR&D strategic direction with relevant supporting info. 15 Requirement in terms of manpower, equipment and tools are clearly shown and tally to BP Details 16 Manpower loading shown and tally to BP 17 Project Cost summary tally with BP sheet 18 BP sheet submitted and verified 19 Budget breakdown tally with overall budget 20 Latest BP sheet used 21 Project risk & challenges indicated 22 Proposal has been reviewed and approved for PMC/PSC submission (by RMC)

PROJECT TITLE (PROJECT CODE) PMC / PSC XX/XXXX Please select the most applicable theme for your proposal cover page PROJECT TITLE (PROJECT CODE) PROJECT PROPOSAL FOR DIGITAL SERVICES Presenter:

PROJECT TITLE (PROJECT CODE) PMC / PSC XX/XXXX Please select the most applicable theme for your proposal cover page PROJECT TITLE (PROJECT CODE) PROJECT PROPOSAL FOR CONNECTIVITY Presenter:

PROJECT TITLE (PROJECT CODE) PMC / PSC XX/XXXX Please select the most applicable theme for your proposal cover page PROJECT TITLE (PROJECT CODE) PROJECT PROPOSAL FOR E3 INFRA Presenter:

PROJECT TITLE (PROJECT CODE) PMC / PSC XX/XXXX Please select the most applicable theme for your proposal cover page PROJECT TITLE (PROJECT CODE) PROJECT PROPOSAL FOR PRODUCTIVITY TOOLS Presenter:

Executive Summary 1 Project Objective 2 Project Type 3 … 2 Project Type Type-1: Study Type-2: Proof of Function Type-3: Proof of Concept 3 Impact of the Project

Executive Summary (cont’d) 4 Proposed Duration Start Date dd month yyyy End Date Duration xx months 5 Proposed Deliverables End Product IPR X Journal Papers X Patents 6 Proposed Budget Project Cost RMxx,xxx,xxx Project Value 7 Proposed Custodian …..division…..

Resource Requirement (Budget) Agenda Business Case Resource Requirement (Budget) Research Element Scheduling and Manpower Loading Project Output Risk Assessment

Business Case – Problem Statement Challenges Solution Options Statement 1 … Statement 2 Statement 3

Business Case – Project Overview Budget Focus Project Phases Overall Project Objective: …. ….. Phase 1 Phase 2 Phase 3 Phase Work Objective: …. … Scope of Work: ….. Key Output: …… Work Objective: …. … Scope of Work: ….. Key Output: …… Work Objective: …. … Scope of Work: ….. Key Output: …… Work Objective: … Scope of Work: Key Output: ….. Overall deliverables: ….. x months

Research Roadmap (Digital Services) (and highlight how the project can support the roadmap) 2016 2017 2018 2019 SAMPLE: TMR&D Research Roadmap Please use the most applicable MMU roadmap for your proposal Hype Cycle

Research Roadmap (E3 Infra) (and highlight how the project can support the roadmap) 2016 2017 2018 2019 SAMPLE: TMR&D Research Roadmap Please use the most applicable MMU roadmap for your proposal Hype Cycle

Research Roadmap (Connectivity) (and highlight how the project can support the roadmap) 2016 2017 2018 2019 SAMPLE: TMR&D Research Roadmap Please use the most applicable MMU roadmap for your proposal Hype Cycle

Research Roadmap (Productivity Tools) (and highlight how the project can support the roadmap) 2016 2017 2018 2019 SAMPLE: TMR&D Research Roadmap Please use the most applicable MMU roadmap for your proposal Hype Cycle

Research Element …sub title… ….title… …sub title… …sub title… Type of Proposed Project/ Research Comparison to Other Projects Project Description Project Deliverables …sub title… … ….title… …sub title… … …sub title… … Benchmark Collaborators

Cost Savings or Revenue Opportunities Project Output Key Deliverables Cycle Time Reduction Key research deliverables to be achieved with the outcome of the project. x IPs ..... One or several individual milestones and achievements on cycle time optimisation to be delivered by the scope of the project. …… …….. Connectivity Productivity Tools û û This category is determined to achieve the necessary requirements with regard to an expected quality. …… E3 Infra Digital Services The expected cost savings or revenue uplift expected to be realized by delivering project scope as per business case. ……. …. … û ü Quality Cost Savings or Revenue Opportunities

Resource Requirement - Budget Project Cost Project Deliverables POC of Network Modelling System Tool 1 publication in IEEE proceedings and/or journal & 1 copyright/patent. To edit data: Right click at the chart Choose “Edit data” Please edit data in “Overall-Input” tab ONLY Click on “Overall-Chart” tab once finished editing Close the excel sheet

Resource Requirement - Budget Manpower (RM’000) UPDATE THIS TABLE AND LINK ACCORDINGLY Manpower FTE Total Cost (RM’000) Existing 5 15.00 New 2 2.00 Total 7 17.00 To edit data: Right click at the chart Choose “Edit data” Edit the data accordingly Close the excel sheet Material (RM’000) UPDATE THIS TABLE AND LINK ACCORDINGLY Material Total Cost (RM’000) Component 5.30 Equipment Parts/Cable 7.25 Total 12.55

Resource Requirement - Budget Incidental (RM’000) Incidental Category Total Cost (RM’000) Transport / Travelling 15.00 Training / Seminar 2.00 Repair / Maintenance 5.00 Other Incidental Cost TOTAL 27.00 To edit data: Right click at the chart Choose “Edit data” Edit the data accordingly Close the excel sheet Project Assets (RM’000) Project Assets Total Cost (RM’000) Total

Scheduling and Manpower Loading   Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Key Activities & Milestone 1 2 3 4 · Requirement Specification & Preliminary Study · Design of System Architecture · Module Research & Development · System & Application Development · Residential & Commercial Profiling and Characterization · Result Analysis & Reporting Manpower Loading Competency To edit data: Right click at the chart Choose “Edit data” Edit the data accordingly Close the excel sheet Manpower List

Risk Assessment Risk Assessment and Rating Risk Mitigation Plan xxx Risk #2 Risk #1 Almost Certain Likely Possible Unlikely Rare Insignificant Minor Moderate Major Catastrophic (do not change axes, and color) Risk Description xxx

The PMC / PSC is recommended to approve: Recommendation The PMC / PSC is recommended to approve: Project … with Total Project Value of RMxxxxxx and completion date of dd month yyyy

TERIMA KASIH / THANK YOU

APPENDIX

Technology Trend /Hype Cycle A Technology Trend /Hype Cycle

Benchmarking with Competing Product / Technology Industry / Technology Leader Technology Description Operating Domain Target / Output Product / Technology Readiness (Duration) Benefit/ Advantage

C Collaborators Focus Area/s Proposed Collaborator/s Scope of Collaboration Moving Forward Development of …… …title… Faculty of Engineering, … Provide ….. ….. … …title… ….. … Provide … … ….

Material: Equipment Parts/Cables D Material: Equipment Parts/Cables No Item Description Cost (RM) Justification 1 2 3 4 5

Material: Other Material (Non Assets) Item Description Cost (RM) Justification 1 2 3 4 5

Incidental: List of Other Rental & Lease No Item Description Cost (RM) Justification 1 2 3 4 5

Incidental: List of Training / Seminar No Description of Training / Seminar Cost (RM) No of Participants Justification 1 2 3 4 5

Incidental: List of Repair & Maintenance H Incidental: List of Repair & Maintenance No Item Description Cost (RM) Justification 1 2 3 4 5

Incidental: List of Licence / Other Fees No Item Description Cost (RM) Justification 1 2 3 4 5

Incidental: List of Outsourcing / Technical Services J Incidental: List of Outsourcing / Technical Services No Outsourcing / Technical Services Cost (RM) Justification 1 2 3 4 5

Incidental: List of Projects Assets K Incidental: List of Projects Assets No Project Assets Category Description of Asset Cost (RM) Justification 1 Tool/Test Equipment Test Equipment 1 Test Equipment 2 2 IT Equipment Server 1 3 Office Machine & Aids 4 Furniture/Fitting

List of Researchers Involved No MMU FTE Roles / Justification 1 Technical Lead 2 Project Manager 3 Researcher 1 4 Researcher 2 5 Technician 1

FAQs and Standard Answer for External Parties What is Management Fee? Management Fee is defined as cost related to OPEX or TMR&D mgmt cost, in example HR & Finance. Cost is fixed at 15% from project cost & approved by Group Finance. What is Allocated Cost? Allocated cost is cost related to research Management, for example IPR mgmt, project mgmt, strategic mgmt team, head of labs, theme lead & custodian mgmt. Cost is fixed percentage & approved by Group Finance. What is SFOR? Standard Fixed Overhead Rate is part of Incidental Cost & calculation based on per head count in the project team. Example of SFOR are electricity cost, space, laptop, SAP license. What is SLR for salary? Standard Labor Rate for salary rate & human resource related such as EPF, Socso & medical as per defined at company level & approved by Group finance. Cost varies according to manpower band. What is miscellaneous cost? Other Incidental Cost such as IP Application Cost, agreement Stamping fee) as per standards defined at company level. How do we decide Band of researchers in the project? Decision on Band govern by competency & skillset level required to carry out project task. DO NOT SEND THE EXCEL BP TO CUSTODIAN OR EXTERNAL PARTIES. BP IS FOR INTERNAL USE ONLY. INFORMATION SHOULD BE TRANSLATED INTO POWERPOINT SEPARATELY.