Challenges facing Business & Finance: Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Challenges facing Business & Finance: Improve communication of budget and issues impacting day to day financial operations Improving accessibility, functionality & timeliness of financial reports available to budget managers Increase automation; reduce or eliminate paperwork involved in financial transactions
Factors impacting ability to implement changes Excellent staff Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Factors impacting ability to implement changes Excellent staff Expertise in existing processes Day to day duties; high activity times of year (eg- audit; budget prep) reduce available training time Training / software / resource availability
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Improve communication of budget and issues impacting day to day financial operations
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Improving accessibility, functionality & timeliness of financial reports available to budget managers CURRENT PROCESS
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Business Intelligence Financial Dashboard Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Proposed solution: Business Intelligence Financial Dashboard Collaborative project with UITS started in 2015 Working to have available for use this winter
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Using one click to get from here…. Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Remaining challenge: Using one click to get from here….
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 To here:
Challenges facing Business & Finance: Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Challenges facing Business & Finance: Improving accessibility, functionality & timeliness of financial reports available to budget managers Increase automation; reduce or eliminate paperwork involved in financial transactions
E-Procurement OVERVIEW Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 E-Procurement OVERVIEW Online purchasing system; part of PeopleSoft package Enter purchase order requests online; order flows through approval tree online Reduces / eliminates paperwork Allows purchaser to track progress of order
E-Procurement TRAINING PROCESS Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 E-Procurement TRAINING PROCESS Department by department training process Spring 2015- UITS training and education June 1, 2016: UITS fully implemented CSU Priority- Getting academic units on system College of Art: training began June 2016 College of Business: training began August 2016 College of Letters; College of Education- Fall / Winter 2016 CSU full implementation by end of this academic year
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016
Travel Expense Module OVERVIEW Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Travel Expense Module OVERVIEW Online travel expense reporting system; part of PeopleSoft package Enter travel expense details online, following menu / prompts Reduces / eliminates paperwork Additional initiative: direct deposit
Travel Expense Module TRAINING PROCESS Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Travel Expense Module TRAINING PROCESS University wide introduction Training materials provided by Office of Business & Finance, with UITS support Gradual phase in; starting in upcoming weeks Office of Business & Finance in early stages of hiring trainer
Individual Components Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Travel Expense Module Individual Components Expense Type Location Business Purpose Accounting Defaults Expense Date Meal Per Diem Amounts Merchant
Travel Expense Module Location Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Travel Expense Module Location Where you incurred the expense Can indicate a default location on a transaction to indicate all expense items took place at the same location (can change individual items) City, ST (i.e., Savannah, GA) Filter by state abbreviation
Travel Expense Module Business Purpose Office of Business & Finance FINANCIAL REPORTING INITIATIVES Faculty Senate Presentation: October 3, 2016 Travel Expense Module Business Purpose General explanation as to why you asking to be reimbursed Select the most appropriate business purpose listed Examples include: Attend Conference Attend Meeting Attend Training Recruitment