Membership and Geographic Activities Board (MGAB) Liaison Report to Standards Activities Board (SAB) MGAB Liaison David Schultz February 2, 2011

MGAB formed last year Last year, the Chapter Activities Board merged with the Membership Committee to form the Membership and Geographic Activities Board (MGAB) Dr. Kasturi chairs the MGAB this year My specific function this year is to chair the Awards and Recognition Committee (ARC)

MGAB Organization The MGAB comprises three committees Membership Development Committee (membership functions from old Membership Committee) Geographic Unit Operations Committee (Regional Representatives from old CAB) Awards and Recognition Committee (including Distinguished and Member Visitor Programs)

Summary of Distinguished Visitor Program (DVP) Speakers are nominated and approved for inclusion in the DVP Chapters invite DVP speakers to address an upcoming chapter meeting The program has a budget to include travel reimbursements for DVP speakers We have speakers from all fields of computer science and engineering We would welcome additional speakers from the Standards arena

Status Report for DVP (as of January 2011) Last fall, we received 15 strong nominations for new DVP Speakers, of which we accepted 14 We anticipate about 20 DVP visits this year DVP budget is limited; we generally run out of funds around September of each year Money lasts longer when speakers combine several chapter visits into a tour

Geographical Distribution of DVP Speaker Requests (for 2010) This past year, the DVP speaker requests were distributed as follows 7 in North America 4 in Latin America 5 in Asia/Pacific 3 in Europe 19 speakers total for 2009

Geographical Distribution of DVP Speaker Requests (for 2009) In 2009, for comparison, the DVP speaker requests were distributed as follows 23 in North America 5 in Latin America 1 in Asia/Pacific 0 in Europe 29 speakers total for 2009

Geographical Distribution of DVP Speaker Requests (for 2008) In 2008, for comparison, the DVP speaker requests were distributed as follows 14 in North America 8 in Latin America 2 in Asia/Pacific 3 in Europe 27 speakers total for 2008

Geographic Distribution of DVP Speakers (for 2011) As of January 2011, here is the geographic distribution of speakers, by region: North America – 28 Latin America (R9) – 7 Asia/Pacific (R10) – 2 Europe (R8) – 6 We’re trying to recruit additional speakers from Asia/Pacific – let me know if you can think of any potential candidates

Geographic Distribution of DVP Speakers (for 2010) As of May 2010, here is the geographic distribution of speakers, by region: North America – 20 Latin America (R9) – 10 Asia (R10) – 14 Europe (R8) – 3 Last year, we cleaned house in Asia, and recruited additional additional speakers from Europe We also updated the DVP website

DVP Speaker Requests (for 2010) Here is the breakdown of speaker requests that we received for 2010: North America – 7 (1 February, 1 March, 3 April, 1 September, 1 November) Latin America (R9) – 4 (2 August, 2 September) Asia/Pacific (R10) – 5 (1 March, 3 June, 1 Oct.) Europe (R8) – 3 (1 May, 1 August, 1 Sept.) Total: 18 speaker requests for 2010

URL for DVP Website Here’s the DVP URL: http://www.computer.org/portal/web/chapters/dvp It contains the following information: Description of the program Guidance for selection of speakers List of DVP coordinators and speakers, by region Link to DVP speaker nomination form Procedure for a chapter to request a DVP speaker New for 2011, we plan to add photos of speakers

Summary of MemberVisitor Program (MVP) Grassroots, speaker exchange program Speakers volunteer to present when visiting other sections or regions Sections help coordinate speaking opportunity for volunteers The program has $0 budget Speakers come from all fields of computer science and engineering 13

Status Report for MVP (2010) Publicized in SCOOP Sent email letter to all CS chapter officers 4 visits completed J. Isaak – Germany X. Luo – Beijing S. Chakravarty - India A. Obler - Romania 3 visits canceled 3 people interested 14

Status Report for MVP (2009) Program initiated 42 total inquiries 14 visits completed 7 visits coordinated but not completed 21 other people interested 15

URL for MVP Website mvp@computer.org Should establish a website for visitors to submit itinerary information Sometimes turnaround times are too short to coordinate a meeting Some section chairs do not respond quickly 16

IEEE-CS Student Awards Controlled by MGAB/ARC There are three IEEE-CS student awards that fall under the MGAB Awards and Recognition Committee (ARC) Richard E. Merwin Student Scholarship Lance Stafford Larson Student Scholarship Upsilon Pi Epsilon Student Award for Academic Excellence

Richard E. Merwin Student Scholarship (1 of 3) Created “to recognize and reward active leaders in the student chapters of the IEEE Computer Society” The winners have the opportunity to serve as IEEE-CS Student Ambassadors for their own IEEE Region Up to 20 scholarships of up to $2000 each are available, for one academic year (9 months) We typically get a good number of applicants for this award (probably because of the amount of the prize) Deadline for submission is September 30th

Richard E. Merwin Student Scholarship (2 of 3) The Merwin Scholarship is available to undergraduate or graduate full-time students with a minimum GPA of 2.5 out of 4.0 Evaluation criteria include: Involvement in chapter activities (40%) Academic achievement (30%) Other extracurricular activities (10%) Letter of recommendation (20%)

Richard E. Merwin Student Scholarship (3 of 3) In 2010, we had 13 applicants, out of which we awarded seven Merwin Scholarships (to recipients in India, Australia, USA, and Turkey) In 2009, we made three awards (to recipients in Pakistan and USA) In 2008, we made no awards In 2007, we made four awards (to recipients in USA, Canada, Mexico, and India)

Lance Stafford Larson Student Scholarship (1 of 3) Created “to encourage students to develop excellence in communication skills and to motivate them toward achievement in Computer Science” One award of $500 is given each year to the first place winner First, second, and third place winners also receive a certificate of commendation and a writing instrument Deadline for submission is October 31st We’ve never had many applicants for this award Historically, most applicants receive the award

Lance Stafford Larson Student Scholarship (2 of 3) The Larson Scholarship is available to undergraduate students who are CS members and have a minimum GPA of 3.0 out of 4.0 This award is presented for the best student paper on a computer-related subject This past year, we imposed a maximum length of 20 pages on the submitted papers (beginning in 2011) Evaluation criteria include: Technical content Writing skill Overall presentation

Lance Stafford Larson Student Scholarship (3 of 3) In 2010, we had two applicants, out of which we made two awards (to recipients in Italy and USA) In 2009, we made one award (to a recipient in USA) In 2008, we made no awards In 2007, we made no awards

Upsilon Pi Epsilon/CS Award for Academic Excellence (1 of 3) Created “to encourage academic excellence for students in the computing discipline” Up to four awards of $500 each are given each year to competition winners UPE has suggested we change this to two awards of $1000 each, to encourage more applicants Winners also receive a certificate of commendation and a periodical subscription for one year Deadline for submission is October 31st We’ve never had many applicants for this award Historically, most applicants receive the award

Upsilon Pi Epsilon/CS Award for Academic Excellence (2 of 3) The UPE Award is available to undergraduate and graduate full-time students who are CS members and have a minimum GPA of 3.0 out of 4.0 Student winners of the Merwin or UPE Award for the previous year (13 months) are not eligible Evaluation criteria include: Academic achievement Extracurricular activities related to computing Letters of recommendation

Upsilon Pi Epsilon/CS Award for Academic Excellence (3 of 3) In 2010, we had three applicants (all from Region 3), out of which we made two awards In 2009, we made one award (to a recipient in Belarus) In 2008, we made no awards In 2007, we made four awards (to recipients in Japan, Germany, India, and Colombia)

Observations and Recommendations We need to publicize these awards more widely Merwin: two 2010 applicants from R3, one from R5, one from R7, two from R8, and eight from R10 Larson: one 2010 applicant from R4, one from R8 UPE: three 2010 applicants, all from R3 We may want to consider the UPE’s recommendation to change the award to two awards of $1000 each There appears to have been a problem in 2008, when we had few or no applications