January 29th, 2012 5:30PM 1106 Mechanical Engineering General Meeting January 29th, 2012 5:30PM 1106 Mechanical Engineering

Agenda Career Fair Volunteers Committee Applicants Needed Funding Overview Patrick Gifft, Polygon Senior Funding Member Diversity & Climate Tyler Hinnendael, Polygon D&C Chair Officer Breakfast – Friday, Februrary 15th Open Floor

Career Fair Volunteers Remember to attend the time you signed up for Sign in when you arrive so your org can get credit (and paid) There are still a few time slots available

Committee Applicants Needed A few committee positions are open in Polygon Small time commitment Committee members are good candidates for future Polygon board members Freshman/Sophomores preferred Great way to network your org with Polygon Fill out application on Polygon website and send to kfinckler@wisc.edu

Senior Funding Member – Patrick Gifft

Funding Student Council Funding Procedure There will be 3 application periods per semester to apply for Polygon grants:  Spring 2013 Funding Periods: 1/28-2/4, 2/28-3/4, 4/1-4/8  Applications will be due by midnight on the deadline date RSOs may only apply for 1 expense each application period (i.e. lodging, car rental, etc.)

Funding A cap of $500 per application period No more than $500 will be awarded to any organization per application period RSOs may apply for the grant to cover the same expense in more than one application period

Funding Polygon will not fund: Student Groups that Food or Beverages do not have or have lost their RSO status (Current Academic Year) are suspended or under investigation Food or Beverages Fundraising Events Supplies (eg. pens, paper plates, decorations, etc.) Volunteering Events Extracurricular Activities Reimbursement for funds spent prior to grant award Note: You must post the Polygon logo on all banners, flyers, etc. that are promoting the event funded

Funding The application can be found under the “forms” tab of the Polygon website (https://win.wisc.edu/organization/polygon) Any questions, please contact the Polygon Funding Committee at polygonfunding@gmail.com

D&C Chair – Tyler Hinnendael Diversity and Climate D&C Chair – Tyler Hinnendael

Current Projects Brainstorming and discussing a new Diversity and Climate Program for Polygon ESC (with a committee of three people) Coordination with other affinity orgs in the CoE - NSBE, SHPE, SWE, HAE, AISES Diversity Spring Welcome

Diversity and Climate Certificate About the (proposed) Diversity and Climate Professional Development Certificate: Polygon Engineering Student Council offers all College of Engineering students the opportunity to earn the Diversity and Climate Certificate. The Certificate recognizes students who are active in extracurricular learning about issues concerning diversity and climate. The Certificate is offered by Polygon Engineering Student Council, and can be earned by students’ involvement with diversity and climate events across the UW-Madison campus, including those hosted by Polygon.

Proposal for the Certificate Need to present to Dean Cramer, Desiree Alva (Diversity Affairs Office), and possibly other staff in the CoE Needs to include objectives and requirements to earn the certificate, and possibly other details

Objectives (Draft) 1. Students are exposed to the industry perspective to situations in diversity and climate 2. Students who earn the D&C certificate collaborate in discussions on how to constructively handle sensitive diversity issues. 3. Students who have earned the certificate have shown initiative and willingness to learn about complex issues that are challenging to confront within a workplace setting. 4. Students have been exposed to diversity and climate concepts through a variety of mediums. (i.e. film, art, articles) 5. Students are fostered to be able to handle a multitude of situations pertaining to sensitive diversity concerns in order to create a positive environment. 6. Students demonstrate their ability to apply what they learn through expressive opportunities. (i.e. Presentation dinner; recruitment to the program)

Requirements (Draft) 1. Program participants must attend fifteen events within the maximum time period to earn the certificate. 2. Participants must attend eight speaker events within the maximum time period, with at least one per semester. 3. Participants must attend one formal dinner or equivalent event within the time limit to earn the certificate. 4. Industry Requirement: four of the seminars attended (of the above requirement of eight seminars) must be hosted/lectured by an industry professional. 5. Participants may choose which minor events to attend for the remaining six events. For example, creative events, small group events, etc.) 6. [Applicable to this requirements section is the following clause from the bylaws] The Diversity and Climate committee, under the leadership of the Diversity and Climate Chair through Polygon Engineering Student Council, will have the authority to determine which events unassociated with the committee will count as credit toward the certificate.

Questions and feedback

Officer Breakfast Friday, February 15th from 9 to 10 AM Room TBA Breakfast will be provided Bring questions, ideas and concerns to discuss with Polygon officers

Action Items Remind career fair volunteers in your org attend their designated time and sign in Consider applying for a Polygon committee position Apply for Polygon funding this week! Attend the officer breakfast on Feb. 15th

Open Floor Campus Issues? What’s happening in your organization? Polygon has bi-monthly meetings with Dean Steven Cramer to talk about changes. What’s happening in your organization?

Adjourn Next meeting : Februrary 27th, 1106 ME, 5:30pm