RefWorks: Advanced November 23, 2005
What We’ll Cover Today Managing Your Personal Database Searching Your Personal Database Linking to the Full Text of Articles Using “My List” Editing a bibliographic format Sharing Your References Using Write-N-Cite (format your paper and generate the bibliography in WORD) Anything else??
Managing Your Personal Database Your personal database consists of ALL your folders You can have multiple folders You can have the same reference in multiple folders Clear, Rename, and Delete Folders Move articles from one folder to another Remove and Delete articles (there IS a difference!) Find duplicate references
Managing Your Personal Database
Managing Your Personal Database Organizing Folders
Managing Your Personal Database Organizing Folders
Managing Your Personal Database Moving References
Managing Your Personal Database Moving References
Managing Your Personal Database Deleting References From a specific folder Use Remove From the database Use Delete
Managing Your Personal Database Deleting References
Managing Your Personal Database Deleting References
Managing Your Personal Database Duplicate References Cleaning up your database “Exact” searches for exact match of title, author, and publication year
Managing Your Personal Database Duplicate References
Managing Your Personal Database Duplicate References
Questions??
Your Turn! Create a dummy folder Move two or three references into the dummy folder Delete (i.e., Remove) ONE reference in the dummy folder Check to see if you have any duplicate references Delete the dummy folder
Searching Your Personal Database Search Author, Periodical, or Descriptor Searches entire personal database, not just a particular folder Especially useful as your database grows larger – helps in organization, locating all articles of interest in your database Two methods: From within a reference (view mode) From the menu bar
Searching Your Personal Database From View Mode
Searching Your Personal Database From View Mode
Searching Your Personal Database From View Mode
Searching Your Personal Database From Menu Bar
Searching Your Personal Database From Menu Bar
Searching Your Personal Database From Menu Bar
Searching Your Personal Database Adding a Descriptor To a single record Use Edit mode for the record To multiple records Use Global Edit
Searching Your Personal Database Adding a Descriptor
Searching Your Personal Database Adding a Descriptor
Questions??
Your Turn! Check out the descriptors of the references in your database
Linking to the Full Text of Articles Some databases will put a URL into the RefWorks reference (e.g. Scholars Portal) May show up in Availability or Links field Get It @ Waterloo available for each reference Caution: this does NOT mean that the full text is definitely accessible – if UW does not subscribe to the publication, it won’t be there!
Linking to the Full Text of Articles
Linking to the Full Text of Articles
Using “My List” Allows the selection of references from multiple folders for TEMPORARY use References added to the My List folder are available ONLY during the current session; the folder is cleared when you log off from RefWorks A bibliography can be printed from the My List folder
Using “My List”
Using “My List”
Using “My List”
Questions??
Editing a Bibliographic Format Bibliographic format = output style Personal output styles will be in red and in your database only – they are not available to anyone else
Editing a Bibliographic Format Steps: Select Bibliography or Citation type Choose a style closest to what you want Name it in the box BELOW Click on the Save As button Make your changes Click on the Save button NB: Your new output style may not appear until you exit and reenter the Bibliography page
Editing a Bibliographic Format
Editing a Bibliographic Format
Editing a Bibliographic Format
Editing a Bibliographic Format
Editing a Bibliographic Format
Questions??
Sharing Your References Allow other RefWorks users at UW view your references (e.g., course instruction) Read-only password Allow other RefWorks users at UW view and modify your references (e.g., working with a group of people on a project) Share your user name and password NB: you may want to create a separate account for the project
Sharing Your References – View Only
Sharing Your References – View Only
Questions??
Using Write-N-Cite Insert references from RefWorks directly into your Word document Format your paper in the chosen output style Generate your bibliography in the chosen output style Two methods: with the Write-N-Cite plug-in without the Write-N-Cite plug-in
Using Write-N-Cite – with the plug-in Download the Write-N-Cite plug-in (under Tools) and follow the directions to install it on your computer Open Microsoft Word Click on the Write-N-Cite icon RefWorks is automatically launched Log in to RefWorks Check the “Always on top” box (optional) NB: Save your document before generating the bibliography NB: Always work in the ORIGINAL document
Using Write-N-Cite – with the plug-in
Using Write-N-Cite – with the plug-in
Using Write-N-Cite – with the plug-in
Using Write-N-Cite – with the plug-in
Using Write-N-Cite – with the plug-in
Using Write-N-Cite – without the plug-in Open RefWorks Switch to One line/Cite View Open a Word document NB: Save your document before generating the bibliography NB: Always work in the ORIGINAL document NB: To generate your final document in Word format, SAVE the document when prompted; OPENing the document defaults to html format
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in Copy
Using Write-N-Cite – without the plug-in Paste
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in
Using Write-N-Cite – without the plug-in (cont’d)
Your Turn! Using either method, Create a brief document, Insert one or two references, and Format the document/Create a bibliography
Anything Else??
Questions??
For More Information… Consult the RefWorks Help or Tutorial Contact your Liaison Librarian Contact me skeys@library.uwaterloo.ca