Computers Are Your Future Twelfth Edition * 07/16/96 Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Application Software: Tools for Productivity * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Understand how system software supports application software. List the most popular types of general-purpose applications. Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Objectives 07/16/96 Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

General-Purpose Applications * General-Purpose Applications 07/16/96 Application software Any program that gives the user the ability to complete work on the computer General-purpose applications Enable users to complete common tasks Examples: word-processing, spreadsheet programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

General-Purpose Applications * General-Purpose Applications 07/16/96 General-purpose application software Productivity programs Media and graphic software Internet-based software Home and education programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Productivity programs Make it easier to do work Examples Word-processing software Spreadsheet or database software Presentation software Project management software Personal information management software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Word Is the most popular Word processing program Create text-based documents Letters, and faxes Newsletters, and brochures Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Excel Leading spreadsheet program for business and personal use Stores and manipulates numbers Organize, analyze, and graph numeric data Each file is a workbook holding worksheets with columns, rows & cells Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Access Database management system A collection of related data Designed to Store related data in tables Create relationships Electronic equivalent of a file cabinet Generate forms, queries, & reports Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft PowerPoint Presentation Graphics Programs Popular program used to create and deliver presentations Combine a variety of visual objects to create visually interesting presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Project Useful for the management of one or more projects that can vary in complexity Features include Visually enhanced timeline emphasizes due dates and deadlines Team-planning capability Portfolio manager monitors allocation of scarce resources and current project costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Outlook Personal information management system Features include E-mail Conversation grouping Ignoring conversations Think before you send feature Calendar with alarms Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Shared Office Interface Features interfaces similar to Microsoft’s Windows operating systems Application window Application workspace Document Title bar Window control buttons: minimize, restore down/maximize, close Window border Status bar Scroll bars and scroll arrows Ribbon Tab and contextual tab Group Quick Access Toolbar Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Office 2010 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Media Refers to the technology used in presenting information including: Pictures Sound Video Multimedia programs Enable users to incorporate more than one type of technology Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Multimedia and graphics software programs Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3D rendering, such as CAD Audio Video editing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Desktop publishing programs Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Paint programs Create bitmapped images (raster graphics)—made up of tiny dots known as pixels Paint program standard file formats include ,gif, jpeg, png, bmp, tiff Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Drawing programs Create vector graphics that can be edited and resized without distortion Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 3D rendering programs Provide graphic objects with three dimensional effects Ray tracing Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions Computer Aided Design (CAD) 3D rendering programs used by engineers and scientists Image editors Advanced types of paint programs Can change complicated bitmapped objects, including photographs Can edit, but not create, bitmapped images Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Animation programs Give the ability to create animation from images and run the animation Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Audio software Used to capture and process sound used in multimedia presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Video editors Enable the user to: Modify digitized videos Cut segments, add transitions Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Multimedia authoring systems Used to create multimedia presentations Require a large amount of disk space and memory to run properly Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Web page authoring programs Professional development tools that have greater scope to create Web pages Dreamweaver Flash Fireworks Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Applications that Work through and Run from the Internet * Applications that Work through and Run from the Internet 07/16/96 Web-hosted technology Share files and collaborate Windows Office Live Google Docs Help avoid file incompatibility Undesirable Internet software Spyware—monitors your activity Pop-up—small window that appears in the current browser window Adware—targets products to your interests Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Home and Educational Programs * Home and Educational Programs 07/16/96 Home and educational programs Personal finance and tax preparation software Home design and landscaping software Computerized reference software Multimedia dictionaries Encyclopedias How-to guides Computer games Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * Tailor-Made Applications 07/16/96 Tailor-made applications Software designed for specific businesses or users Often cost more than general-purpose applications because of their development costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * Tailor-Made Applications 07/16/96 Custom versus packages software Custom software Developed for a user’s specific needs Necessary when an application is not available Packaged software Developed for the mass market Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Standalone program Fully self-contained program Advantages Purchased and installed separately Function by themselves Disadvantages Take a lot of storage space Do not share resources Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Integrated programs Single program that combines the most commonly used functions of many productivity software programs Example: Microsoft Works Modules (functions) share the same interface Lacks features Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Software suite (office suite) Bundle of standalone programs Word processing Spreadsheet Presentation graphics Database Personal information Share common code, drivers, and graphic libraries Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 System requirements Outline the minimal level of resources that a program requires Releases of programs are cited by a year or version number. In a version number, a decimal number indicates a maintenance release. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Time-limited trial versions Offered for commercial programs by software companies Beta versions Sometimes available to users Software is in the final testing stages and may contain bugs. Access is free. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Software upgrading How software is kept current. Small fixes to software are called patches. Large or major fixes to software are called service packs or service releases. Software can be distributed through the Internet and/or purchased in stores. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements and Software Versions * System Requirements and Software Versions 07/16/96 Documentation In print or downloaded from the Internet. Brief tutorials Read Me files Help files Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Software license Permits the user to install the program on one computer Site license Right to install copies of programs on a precise number of computers Validate software Providing a special code or product key before using it Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Commercial software Software that must be purchased May have a trial period Examples Microsoft Office Adobe Acrobat Apple iLife Shareware You may try before purchasing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Software Licenses and Registration * Software Licenses and Registration 07/16/96 Freeware Free to users as long as users do not sell it to others Public domain software Copyright-free software Users can modify or sell Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Installing Moving the software to the hard disk and properly configuring the software Uninstalling Takes the program off the hard disk Launching Moves it from the hard disk to memory Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Options Can be chosen to identify program is run Defaults Software settings used by the program unless overridden by the user AutoSave or AutoRecover Automatically saves the users work at specified intervals Exiting Quitting or closing down an application Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Summary Understand how system software supports application software. * Summary 07/16/96 Understand how system software supports application software. List the most popular types of general-purpose applications. Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Summary 07/16/96 Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

* Summary 07/16/96 Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2012 Pearson Education, Inc.   Publishing as Prentice Hall Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall