Wasserman Center for Career Development Making the most of a career fair - using symplicity for an integrated approach to career fairs Lesia Harhaj Wasserman Center for Career Development New York University

Today’s agenda Use the Career Fair module to set-up Pre-Registration for students Gain information and explore technology options that work with Symplicity Design and run reports that show career fair participation and highlight specific demographic data to track attendance trends

NYU facts and figures 50,000 undergrad and graduate students Wasserman hosts 15 career fairs and 3 industry expos during the academic year

The career fair challenge Job and Internship Fair – 160 employers, 4,000 students Engineering and Technology Fair – 130 employers, 3,000 students Space is at a premium

NYU’s career fair challenge Lines, Lines, Everywhere! With so many students attending the career fair, how do you efficiently check-in students so that they maximize their career fair time and the career center gets accurate attendance?

Pre-Registration using SYMPLicity Symplicity’s Career Fair Module can be utilized not only for employer registration but for pre-registration check-in for students

How it gets done 1. Create Career Fair Event in CF Module – set specific event days for when pre-registration will take place

KIOSK Set-UP

2. During pre-reg check in times, students check into the event through Symplicity’s kiosk system using their NYU University ID Choose events days and spaces that give you the most access to your students!

3. NYU Wasserman uses laptops and portable DYMO printers to print student name-tags on site Name-tags pull information from the student’s Symplicity account so it’s easy for employers to know who they are talking with

4. Students receive a lanyard with their name-tag When they arrive to the fair, they just show the lanyard to staff and enter the career fair without waiting in line! Students who DO NOT pre-register/forget their lanyard are required to re-check in

Day of Career Fair Check-IN Students who have either not pre-registered or forgotten their lanyards, must check-in again at designated check-in locations Do not receive lanyard – just a name-tag

RESULTS Pre-Registration was piloted during the Fall 2015 Career Fair Season Job and Internship Fair – 2,006 students pre-registered Engineering and Technology Fair – 1,600 students pre-registered That’s HALF of the students who attended!

Post-Fair Have to merge pre-registration and day-of registration reports Symplicity reporting allows for specific date capture within the Kiosk Base reports

Things to think about Positives: Challenges: How happy students will not be to wait in line! More students learning about and attending the career fair Challenges: 100% accurate results are not guaranteed Students can not double check-in

Pre-Reg Round 2 Spring 2016 semester Pre-Reg Totals Job and Internship Fair – 1,200 students Engineering and Technology Fair – 800 Total Spring 2016 attendance Job and Internship Fair – 2,500 Engineering and Technology Fair – 2,000

Additional Career Fair Resources Career Fair Plus App

Benefits of CF+ APp Student-center mobile app designed specifically for university career fairs. Simple interface, easy to use with basic functions. Interactive engagement tool to be used by students and Wasserman staff leading up to a Career Fair to see Employer list/plan ahead and used the “day of” to locate employers (map) and communicate important messages/reminders/changes. Provides filter option that allows students to view organizations by major, position types, work authorization. Easy data integration – we export data from Symplicity into excel file and send data to representative at Career fair+ to develop App. Will not be labor intensive on Career Fair team and will eliminate the use of paper – “Go Green” Provide dedicated customer support and a representative will work closely with us on day of event to troubleshoot last minute changes

Symplicity+Technology = Career Fair Success! Conclusion Symplicity+Technology = Career Fair Success!

How To..... Find this presentation in the Client Neighborhood:  (Training tab > click "more" in the training box to get to detailed search box > keyword = symposium; type = all) Find related documentation in the Client Neighborhood:(Training tab > click "more" in the Cheatsheets and Manuals box > keyword = career fairs)

Contact Information Lesia Harhaj Recruitment Manager Wasserman Center for Career Development New York University (212) 998-4743 lesia.harhaj@nyu.edu

Questions?