Logistics Assessment & Planning WFP Logistics, We Deliver

Lesson Objectives By the end of this lesson, you will be able to: 1 Describe the objective and timing of a logistics assessment 2 Outline the appropriate scope and content of a logistics assessment 3 Explain how logistics networks are designed and configured

Logistics Assessment in the Emergency Cycle Operation Reporting Logistics Plan of Action Response Recovery Logistics Assessment Ongoing reassessment according to needs Event Preparedness Mitigation Logistics Preparedness Build-up on Experience

Assessment: Objective The 6 questions to answer: For who? Where? When? What? How many? How? The ‘How?’ is logistics!

Assessment: 3 Main Phases Initial Inquiries 1-2 days Initial Rapid Assessment 2-5 days Detailed Assessment 6-30 days 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 General Overview Global Figures Accurate Picture

Assessment Process Clarify Event Mobilize Design Identify Report the nature of intervention Mobilize resources & assessment plan Design Identify or modify disaster response information needs/sources Report Collect conclusions and logistic response plan data and information Analyze and interpret data & information

Planning an Assessment Objectives Setting the objectives of the assessment Terms of Reference Establishing terms of Reference for staff Human Resources Identifying and selecting team members Tools Identifying or preparing assessment tools Resource Mobilization Mobilizing resources (vehicles, staff etc.) Reporting Format Agreed reporting format Audience Identifying users (Logistics, Programme, Donor etc.)

Elements and Scope of an Assessment # affected people Warehouses Distribution Plans Coordination Capacity Materials Required Communications Electric Power Transfer Points Water / Sewage Local Truck Capacity Airports / Aircrafts Roads & Bridges Seaports Railroads

Logistics Assessment Templates PRINT FULL PAGE IN WORKBOOK

Exercise: Logistics Assessments Each group to consider one of the below pieces of critical logistics infrastructure that you need to assess following a major emergency. Review the Rapid Assessment Checklist for that piece of infrastructure (see handout). In your groups: discuss and prepare a 2 minute briefing for the rest of the class outlining: The critical steps in the assessment process; The key questions that need to be answered. 10 minutes to read/discuss 2 minutes to present Optional: depending on team make-up can also do this exercise with four teams, including the fourth category below. DO NOT PRINT IN WORKBOOK Main Roads Network of Fuel Depots Major Sea Port Supplier of Relief Goods

Logistics Planning in the Emergency Cycle Operation Reporting Logistics Plan of Action Response Recovery Logistics Assessment Event Preparedness Mitigation Logistics Preparedness Build-up on Experience

Logistics Operation The Operation Logistics Preparedness From Preparedness to Response Logistics Preparedness Coordination & Partnerships People Standards & Systems Stocks Logistics Information The Operation Operational Set-Up Implement Logistics Planning Operational Plan Logistics Response

From Planning to Implementation Concept of Operations Plan Implement Manage

Concept of Operations Concept of Operations Anticipated Scope of Disaster Nature & Scope of planned Operational Response Communicates Concept of Operations Supports, Explains & Facilitates Response Operation Response Strategy to Stakeholders Input and Access to Funding

Logistics Plan Development Financial Resources Staff Availability Supplies IM Tools Distribution & Tracking External Infrastructure Transport Information Security Arrangements Exit Strategy

Concept of Operations: Haiyan Example PRINT FULL PAGE IN WORKBOOK Day 4 Week 6

Concept of Operations: Haiyan Example PRINT FULL PAGE IN WORKBOOK Week 6

Logistics Network Considerations Challenges and Constraints Costs Time International Commerce Mode Type & Selection Challenges and Constraints Damaged Infrastructure Security Product Requirements Bottlenecks

Distribution Networks Direct Delivery EDP EDP Distribution Centre (Hub & Spoke) EDP EDP EDP EDP EDP EDP Warehouse EDP EDP Supplier Milk Run HUB EDP EDP EDP EDP EDP Warehouse Supplier 1 Supplier 2 Supplier 3 *EDP: End Delivery Point

DO NOT PRINT IN WORKBOOK Lesson Recap Recap Lesson Questions: What are the key elements of a Logistics Assessment? 1 DO NOT PRINT IN WORKBOOK 2 What do you need to consider when planning a Logistics Assessment? 3 What are the phases of a Logistics Assessment?

Questions WFP Logistics, We Deliver